(d) Copies of addenda or supplemental notices; (e) Abstract of bids; (f) Copy of successful bid; (g) An evaluation of the reasonableness of the low bid accepted; including a comparison with the independent government cost estimate, if applicable; (h) Copy of notice of award; (1) Justification for award to other than the low bidder and other circumstances justifying award, such as basis for making the award in case of equal low bids; (m) If performance or payment bond requirements on lump-sum or unit-price construction contracts and subcontract do not conform to the requirements of AECM 9114, state the reason. (n) Related correspondence. § 9-55.204 Approval files-Cost-t y pe contractor procurement. A file shall be established in the Field Office which will document each costtype contractor procurement requiring prior approval by AEC. These files shall include such pertinent and supporting material as may be determined by the Field to adequately reflect the procurement practices and procedures used and the circumstances supporting the particular transaction. (c) Copy of request for proposals, including drawings and specifications when applicable or references thereto; (d) List of prospective contractors solicited; (e) Abstract of proposals both oral and written; (f) Copies of written proposals or confirming quotations received; (g) The "Findings and Determinations" required by AECPR 9-3; (h) The basis upon which it has been determined that the contractor was financially and technically able to perform; (i) Cost breakdown or other appropriate information used to determine reasonableness of price in making award, including a statement on the analysis of the price; (j) Approval of appropriate reviewing authority when required; (k) Conformed copy of contract or purchase order with specific reference to any unusual contract provisions and reasons therefor; (1) Related correspondence; and (m) Copies of any modifications. § 9-55.203 Documentation of procurement through formal advertising. The file covering a procurement by formal advertising shall include the following: (a) Copy of the procurement directive, requistion or other document upon which procurement is based; (b) Copy of the bid invitation; (c) List of prospective bidders solic ited; 14-1.107 Applicability. Arrangement. 14-1.107-1 Numbering. AUTHORITY: §§ 14-1.000 to 14-1.107 issued under R.S. 161; 5 U.S.C. 22. SOURCE: §§ 14-1.000 to 14-1.107-1 appear at 27 F.R. 776, Jan. 26, 1962. § 14-1.000 Scope of part. This part establishes a system of procurement procedures applicable to purchases of personal property and nonpersonal services (including construction) by all bureaus and offices of the Department of the Interior, based upon the Federal Property and Administrative Services Act of 1949 and the Federal Procurement Regulations, and describes the method by which the Department of the Interior implements and supplements Federal Procurement Regulations, and sets forth policies and procedures which implement and supplement Part 1-1 of the Federal Procurement Regulations. Subpart 14-1.1—Introduction § 14-1.100 Purpose. Department of the Interior Procurement Regulations are hereby established as Chapter 14 of the Federal Procurement Regulations System in order to provide uniform policies and procedures for procurement of personal property and services by all bureaus and offices of the Department of the Interior in conformity with the Federal Property and Administrative Services Act and regulations thereunder. The material in this subpart explains the relationship of Department of the Interior Procurement Regulations to Federal Procurement Regulations and to other procurement instructions governing Department of the Interior operations. § 14-1.101 Authority. Title III of the Federal Property and Administrative Services Act of 1949 provides a procurement system applicable to purchases of personal property and services by the General Services Administration and by other executive agencies to which the Administrator of General Services, pursuant to section 302(a) (2) of the Act, has delegated authority to apply the provisions of Title III. The Administrator on March 10, 1959, issued Delegation of Authority 363 (24 F.R. 1921, March 17, 1959) authorizing all executive agencies (except those governed by the Armed Services Procurement Act) to utilize the provisions of Title III, other than section 305, relating to advance payments. The Federal Procurement Regulations System was established by the Administrator in March 1959 (Procurement Circular 1, 24 F.R. 1933, March 17, 1959), to prescribe policies and methods of procurement by all executive agencies acting under the Federal Property and Administrative Services Act of 1949. Executive agencies are authorized by FPR 1-1.008 to prescribe agency regulations to implement, supplement, and deviate from Federal Procurement Regulations. For the Department of the Interior, the Secretary of the Interior is empowered by law to prescribe such regulations (5 U.S.C. 22). § 14-1.102 Adoption of the Federal Procurement Regulations System. Pursuant to authority delegated by the Administrator of General Services, the provisions of Title III of the Federal Property and Administrative Services Act of 1949 and Federal Procurement Regulations shall, unless an exception is made by the Secretary for any purchase or class of purchases, govern the procurement of personal property and non-personal services (including construction) by all bureaus and offices of the Department of the Interior. § 14-1.103 Relationship. (a) Chapter 14 implements and supplements the FPR. Material published in the FPR, which has Government-wide applicability, becomes effective throughout the Department of the Interior upon the effective date of the particular FPR issuance. Such material will not be repeated, paraphrased, or otherwise stated in Chapter 14 except to the extent necessary to implement, supplement or authorize deviations from the FPR. (b) Procurement instructions necessary to implement or supplement the FPR and Chapter 14 will be issued by the Office of the Administrative Assistant Secretary, when necessary to accomplish Department-wide procurement objec tives. Such issuances will be promulgated in the Departmental Manual. (c) Instructions necessary to supplement the FPR, Chapter 14, and the Departmental Manual will be issued by the heads of the bureaus and contracting offices, and by their delegates in subordinate offices. § 14-1.104 Applicability. (a) Chapter 14 applies to all purchases and contracts made by any bureau or office of the Department of the Interior for the procurement of personal property and nonpersonal services (including construction). Unless otherwise specified, it applies to purchases and contracts within and outside the United States. the (b) This chapter shall not be construed or applied in such a way as to impair the exercise of special statutory authority governing the production, sale or exchange of electric energy, processing and sale of helium gas, or the production and sale of water or other products under the saline water program. § 14-1.105 Method of issuance. All Chapter 14 material deemed necessary for business concerns and others interested to understand basic and significant Department of the Interior procurement policies and procedures will be published in the FEDERAL REGISTER. Other related material will be promulgated in the Departmental Manual, and copies of such material will be made available to interested individuals or organizations upon request. § 14-1.106 Exclusions. (a) Certain Department of the Interior policies and procedures which come within the scope of this chapter may be excluded therefrom when there is justification therefor. These exclusions will include the following categories: (1) Subject matter which bears a security classification. (2) Policies or procedures which are expected to be effective for a period of less than six months. (3) Experimental policies or procedures, for a reasonable period. Procurement policies, procedures and instructions issued in other than FPR System format under subparagraphs (2) and (3) of this paragraph will be codified into Chapter 14 at the earliest practicable date. § 14-1.107 Arrangement. § 14-1.107-1 Numbering. (a) The numbering system used in Chapter 14 conforms to that of the FPR. Thus, a particular procurement policy or procedure will be identified by the same number in Chapter 14 as in FPR, except that the first digit of the number is 1 (FPR) or 14 (Department of the Interior). (b) Similarly, procedure and instructions which may be issued by the bureaus and offices of the Department of the Interior will be identified by alphabetical designations immediately following the Departmental Code (14), as illustrated below: 14A Office of the Secretary. |