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agencies engaged in public information activities or proposing the public release of material subject to review. Where the material to be released consists of information from Department of the Army records, coordination will be effected with those agencies charged with responsibility for taking final action on behalf of the Secretary of the Army upon requests for information from, access to, or copies of such records. Material falling within the following broad categories is subject to additional clearance or coordination with the Department of Defense by the Chief of Information and Education, Department of the Army:
(1) Information concerning interservice activities and missions.
(2) Information concerning the foreign or military policy of the United States Government.
(3) Information concerning atomic energy; chemical, biological, or radiological warfare; guided missiles; or new developments in general.
(4) Discussions of the military policy of another service, or information pertaining to any activity under joint responsibility, or under the separate responsiiblity of another service.
(5) Information having overriding national defense policy implications.
§ 504.3 Public information operations in the field; objective. (a) The United States Army has an obligation to report on its activities to the American people. In order that they may be continuously informed of the activities and accomplishments of the Army, it is essential that, consistent with military security, the American people be given factual information relating to the:
(1) Missions and objectives of the Army and their support of national aims.
(2) Progress and accomplishments of the Army in the United States and oversea areas.
(3) Utilization of funds appropriated by Congress.
(4) Continuous effort of the Army to provide weapons, weapons systems, training, equipment, methods, and techniques having a margin of superiority which will assure success in battle.
(5) Necessity for maintaining Army of sufficient strength to meet the
requirements of national security, including oversea commitments.
(6) Relationship of the Army to the American people.
(7) Present and future requirements of the Army in men, money, and materials.
(8) Role of the Army in relation to the other services in protecting the nation.
(9) Identification of leaders and accomplishments of individuals and unis.
(10) Activities in the public interest, to include resulting public benefits.
(11) Opportunities for advancement, individual development, and financial security afforded by the Army.
(12) The role of the reserve components in national defense and their need for continuous public support, particularly at the community level.
(b) In accomplishing these objectives, sound principles of community relations, press relations, and public relations will be observed. Commanders will take cognizance of the fact that publicity is only one element of any public relations program and will insure that members of their commands fully realize that each member of the Army shares in responsibility for individual maintenance of public confidence and support. Emphasis will be placed on the fact that such things as good human relations, good performance, and an individual code of honorable conduct form the foundation of favorable public opinion.
$ 504.4 Visits requested by media representatives. Cooperation with news media representatives requesting permission to visit an installation under Army jurisdiction for the purpose of obtaining information for public release may be given by and at the discretion of the installation commander. Such action may be taken without reference to the Chief of Information and Education, Department of the Army, provided that:
(a) Requests for such permission originate with a responsible editor or executive of the news media concerned.
(b) Requests initiated by a reporter or other representative of comparable status are investigated to the extent necessary to insure that the applicant is a representative of a recognized news agency, or is a bona fide free lance journalist.
$ 504.5 Travel of news media representatives to and from oversea areas at
Government expense. (a) The general policies of the Department of the Army concerning nonreimbursable transportation of correspondents between the continental United States and oversea areas, including Alaska, via military aircraft or military surface craft are:
(1) News media representatives will not be furnished military transportation between the United States and oversea areas.
(2) The Army will not be placed in a position of competing with United States commercial transportation.
(3) Air transportation will not be provided for news media representatives on any given route if civil air carriers adequate to handle such traffic are in operation on that route.
(b) It is recognized that in unusual circumstances exception may be made to the general policies stated above where the travel is primarily of official concern to the Department of the Army, for compelling reasons such as:
(1) The Department of the Army desires to invite a group of correspondents on a trip to report on a matter of special interest to the Army.
(2) The military travel itself is a vital part of the story or stories to be covered as in air evacuation, maneuvers, or the movement of troops. In such cases the transportation furnished will be limited to the extent and duration of the assignment requiring military travel. All requests for such transportation will be carefully evaluated as to the importance of the coverage and the audience to be reached by the media.
(3) The story or stories to be covered are of an emergency nature and the coverage will be impaired or delayed, to the serious detriment of the national defense establishment, if military transportation is not provided.
(4) The proposed coverage is of unusual importance to the Department of the Army and will bring extraordinary benefits to the Army. The determination will be made, in cases where the coverage is of primary concern to the Army, by the Chief of Information and Education, Department of the Army, with the concurrence of the Deputy, Public Affairs, Office of the Assistant Secretary of Defense (L&PA).
(5) The proposed coverage is in an area not served by commercial transportation from and to the United States.
(c) Except in emergency cases where time or policy does not permit accreditation, no correspondent will be given military transportation until he is accredited to the Department of Defense. No Army agency will commit Government transportation to any requesting news agency or correspondent until the request has been approved by the Chief of Information and Education, Department of the Army.
(d) Correspondents furnished milltary transportation will be informed that they will be expected to pay for meals, hotel accommodations, or any other personal expenses incidental to the travel.
§ 504.6 Authorization to witness tests or photograph classified material. (a) Unless otherwise authorized by the Department of the Army, invitations to witness tests of new or modified arms or equipment of a classified nature, will be limited to those persons (in the military service and civilian technicians) intimately concerned with the research and development, production, adoption, or use of the article in question.
(b) Photographs or other information concerning new or newly modified arms or equipment will not be released without specific authorization by the Department of the Army.
$ 504.7 Army theme in commercial advertising. (a) The Army theme may be used in commercial advertisements provided the advertisement does not disclose classified military information, bring discredit on the military service, or express or imply Army approval of or preference for the products advertised over like products of another company. Army personnel on active duty may not indorse such products in such a way to involve the Army uniform, or their title or grade, or express or imply other official Army connotation.
(b) In cooperating with an advertiser, the Department of the Army does not assume responsibility for the accuracy of the advertiser's claims or for his compliance with laws protecting the rights of privacy of military personnel whose photographs, names, or statements appear in the advertisement.
$ 504.8 Army cooperation in commer cial motion picture, radio, and televisio productions-(a) Motion pictures. (1) Commercial motion picture film scrips are certified for Army *ation after approval by the Depa
uch ood e of tion
ay he OD he e
and the Department of Defense. When same manner as indicated in certifying a film script has been approved, agencies cooperation for motion pictures and teleof the Department of the Army will co- vision. operate with the company concerned. (2) Since legitimate stage productions Cooperation will be at no cost to the for "little theater” normally are reGovernment; arrangements will be made stricted to local audiences, commanders for the reimbursement of any cost in- of installations in the vicinity of such curred. This cooperation may include activities may authorize cooperation in furnishing technical advisors, access to such productions in accordance with locations, equipment, weapons, and authority contained in paragraphs (a) troops. In the interest of economy, the and (b) of this section. Such cooperause of military personnel and facilities tion normally will consist of technical will be included as a part of, or in con- advice and informational assistance. junction with, normal training activities However, if necessary to assure accuracy to the maximum practicable degree. As of presentation, commanders may proa pre-requisite to this cooperation, the vide necessary items of equipment, etc. Department of the Army is able to re
$ 504.9 Visits of media representatives quire that the film scrip and production
to military installations and facilities of reflect the Army's traditions, ideals, and
Department of Defense contractors. devotion to the public service.
Subject to the provisions of $ $ 505.17 to (2) Army cooperation in motion pic
505.20 of this subchapter and Subchapter tures produced by a foreign firm in an
E of Chapter I of this title, visits of media oversea command normally will be au
representatives, including those reprethorized in the manner outlined in sub
senting national media and representaparagraph (1) of this paragraph. Over
tives of advertisers, to military installasea Army commanders may, however,
tions and the facilities of contractors authorize Army cooperation in such mo
engaged in work for the Army, may be tion pictures when production schedules
authorized by the commanding officers make proper and accurate portrayal of
and the Department of Defense contracthe Army dependent upon immediate
tors concerned. cooperation.
$ 504.10 Release of information on (3) Commanders learning of motion
nonbattle losses (accidents) occurring picture projects concerning Army sub
within the Continental United States. jects that are being produced without the knowledge of the Department of the
The Department of the Army policy is to
reduce the minimum overall delay beArmy will report such information to the Department of the Army, ATTN:
tween the time of an accident and the Chief of Information and Education.
release of information to the press. (b) Radio and television. (1) Radio
(a) In cases of accidents within the
confines of installations of the Armed and television scripts and productions
Forces, public release of names and adare certified for Army cooperation in the
dresses of killed or injured military persame manner as are motion pictures
sonnel may be withheld until such times when proposed for, or subject to release on a national scale, or when the subject
as the next of kin can reasonably be exmatter thereof concerns information re
pected to have received the official notifi
cation of the accident. In order to allay served to the review authority of the
the anxiety of relatives of other personDepartment of the Army or the Depart
nel of the installation, however, every ment of Defense.
effort will be made to release such names (2) A major commander may author- and addresses at the same time that the ize Army cooperation in a radio or news of the accident itself is released, or television production which is regional
as soon thereafter as possible. In cases to his command in public interest and
where the identification of victims of an coverage. An installation commander
accident involving more than one person has similar authority in the case of pro
introduces a delay in notifying some of
the nearest of kin concerned, the names ductions that are limited in public
and addresses of individuals killed or in. interest to his own local area.
jured will be released separately as notif. (c) Legitimate stage productions. (1) cation is accomplished. Limited Army cooperation may be ex- (b) In case of accidents outside the tended to legitimate stage productions, confines of installations of the Armed not classed as "httle theater," in the Forces:
(1) If military personnel figure in accidents involving civilian or military automobiles, trains, commercial or private aircraft, or in any other types of accidents with the exception of subparagraph (3) of this paragraph, the names and addresses of the military personnel should be released immediately upon positive identification.
(2) If the accidents involve military aircraft which crash in or upon the borders of cities or towns, or which cause civilian deaths or injuries or appreciable damage to property, the names and addresses of the military personnel should be released immediately upon positive identification.
(3) If the accidents involve military aircraft which crash in localities remote from populated areas involve no civilian deaths or injuries and cause no appreciable property damage, names and addresses of military personnel may be withheld until such time as the next of kin can reasonably be expected to have received notification of the accident.
(4) For the purpose of this section, an aircraft chartered by the Department of the Army for the exclusive use of the military, or by individual members of the Army for their exclusive use, will be considered to be military aircraft and the releasing of information relative to casualties will be governed accordingly.
(c) When circumstances permit, onestory coverage of accidents is desirable. Normally, information released will be substantially as follows:
(1) Statement that the accident has occurred.
(2) Location of the accident and the time,
(3) Names and addresses of the deceased or injured persons.
(4) In answer to questions on the cause of the accident, the customary reply will be that a board of officers will investigate and determine the exact cause. Unclassified information based upon approved finding of such boards may be made available to media.
(d) In all accidents, prompt action will be taken to safeguard items of Government property or projects which are classified.
This responsibility should be discharged with due consideration for reporters and photographers in the performance of their duties. Harmony and cooperation between public information
oficers and members of the press usually
ill promote fair and unsensational reporting of accident stories.
(e) Information regarding line of duty or misconduct status of individuals will not be released to the public except with the express approval of the Secretary of the Army or The Adjutant General.
$ 504.11 Release of information on casualties and nonbattle losses in oversea areas. The policy of the Department of the Army is to release information to news media on casualties (except missing in action, paragraph (a) (3) (iii) of this section) and nonbattle losses as soon as possible after the emergency addressees have been officially notified. Information will be released as follows:
(a) Casualties. (1) Immediately, it notification has been made by the oversea commander to the emergency addressee, or next of kin, residing within the oversea command.
(2) In all other cases, not less than 72 hours after dispatch of notification telegram by The Adjutant General.
(3) Casualties will be identified according to type, except missing in action, in news releases and the term "casualty" itself will be avoided in order to correct a popular tendency to construe “casualties" to mean “killed." News releases will identify casualties as:
(i) Total deaths.
(i) Wounded in action (with a subparagraph indicating percentage of wounded returned to duty based on medical records).
(ii) Missing in action-Notification will be made to next of kin only and should disclose no information other than the fact that the man is missing.
(4) In all cases pertaining to casualties, notification of the emergency addressee takes precedence over the release of such information to the public.
(5) The Adjutant General will furnish information concerning casualties to the Chief of Information and Education for dissemination to news media.
(b) Nonbattle losses. (1) Immediately, if notification has been made by the oversea commander to the emergency addressee, or next of kin, residing within the oversea command.
(2) In all other cases (excer paragraph (3) of this paragi
On ing tes.
ed do ro es
less than 48 hours after dispatch of $ 504.13 Release of information conreport to The Adjutant General by the cerning activation, reactivation, or inoversea commander, unless definite in- activation of military installations. As formation is available that notification security restrictions permit, accurate to the emergency addressee or next of kin and timely information concerning actihas been accomplished.
vation, reactivation, or inactivation of (3) In those cases where local civil military installations will be released at authorities have released the names of Department of the Army level. Release deceased personnel, theater commanders to Members of Congress will be made by of military assistance advisory groups, the Chief of Legislative Liaison in admilitary missions, or other Army organ- vance of release to the public. After the izations not under theater commands, Congress has been notified, the releases may authorize release or confirmation. will be made through normal public inSuch action will be taken only when nec
formation channels through the Office of essary to preserve good press relations, Public Information, Department of Deand must be simultaneously reported to
fense. the Chief of Information and Education, $ 504.14 Use by Department of the Department of the Army.
Army of personal letters or communica$ 504.12 Release of aerial photo
tions. Generally the writer of a personal graphs. (a) Even though unclassified,
letter or communication expects that the official aerial photographs of military in
contents will be treated in a personal stallations and other possible target
and confidential manner, or at least not areas will not be publicly released except
released to the public. Therefore, in as authorized by appropriate Department
every case where it is proposed to release of the Army or Department of Defense
a letter or communication to the public, authority. Requests for exceptions to
the consent of the writer thereof will be this policy will be referred to the Chief
obtained in writing in advance of the of Information and Education, Depart
release. In the event the writer is dement of the Army. In addition to this
ceased, the written consent of the perrestriction on the release of such official
sonal representative or the nearest of aerial photographs, commanders will,
kin, as appropriate, will be obtained. when called upon for such advice by
In those cases where compliance with media, recommend against the taking or
this policy is impracticable, request for publishing by news media of aerial pho
exception will be submitted to the Detographs of military installations and
partment of the Army for determination. other possible target areas, stressing that $ 504.15 Release of information recompliance with this recommendation is garding travel by very important persons voluntary but desirable in the interests (VIPs) (a) Definition.
A very imof national security.
portant person (VIP) is defined as an (b) The photographing of vital (clas
individual (civilian official, ranking sified) military installations without the
member of an armed service, foreign permission of the commander of the in- government head, etc.) whose position is stallation concerned is punishable by law. of such importance that his travels are The reproduction, publication, or sale of of especial interest to public information an aerial photograph of such installa
media representatives. tions is also an offense punishable by (b) General. Normally there is no law unless such a photograph indicates reason to classify the movement of VIPs. it has been reviewed and cleared for re
Unnecessary classification of the movelease by the authority competent to ac
ment of VIPs, traveling in military aircomplish the security review thereof (see
craft, vessels, or other conveyances, or
arriving at military bases results in conTitle 18, United States Code, Sections
flicts with media representatives with 795, 796, and 797, as implemented by
consequent embarrassment to the DeExecutive Order No. 10104, February 1,
partment of Defense and the military 1950, 3 CFR, 1950 Supp.). Where re
departments. course to legal authority becomes neces
(c) Policy. (1) The movement of sary in connection with such requests,
VIPs will not be classified, except where guidance should be obtained from the
required in the interest of national sestaff judge advocate or other legal officer curity, or where it is deemed that adverse of the command or installation con- foreign reaction will result if informacerned.
tion regarding the movement is released.