F.R. 7015, Aug. 29, 1959]

part Y-Industrial Real Property-Construction, Rehabilitation, Modification and Alteration

OURCE: The provisions of this Subpart Y ear at 27 F.R. 11763, Nov. 29, 1962, except otherwise noted.

013.2500 Scope of subpart.

This subpart establishes a standard ocedure for obtaining approvals of struction, modification, alteration, ditions and rehabilitation to industrial property owned or under the cogance or jurisdiction of the Air Force ich is operated by a contractor. 013.2501

Applicability of subpart. This subpart applies to all commands onUS), buying divisions, contract nagement regions, contract managent districts, and AF plant representaEs, participating in the industrial ilities expansion program.

a) This subpart does not cover all tract requirements for construction, dification, alteration, addition, or reDilitation projects. Therefore, the tracting officer will be governed by all plicable terms of the governing concts.. The labor provisions in the erning contracts applicable to conuction work will be particularly noted denforced.

b) Reference to "cognizant division" this subpart applies to all the major isions of AFSC: Aeronautical Systems vision; Ballistic Systems Division; Ectronic Systems Division; Space Sysns Division; as well as the Foreign

33-611-65- -28

No.

Yes (with suitable clausein supply contract, if no facilities contract). No.

Technology Division and the Aerospace Medical Division.

(c) Under the surveillance of Deputy Chief of Staff, Systems and Logistics, Hq USAF, AFSC is responsible for the overall management of the AF industrial facilities programs. Directorate of Procurement, Hq AFSC, is the responsible office. The industrial facilities activity of the cognizant AFSC division is responsible for management of the industrial facilities expansion program.

[27 F.R. 11763, Nov. 29, 1962, as amended at 28 F.R. 4351, May 2, 1963]

§ 1013.2502 Definitions.

(a) Construction, as differentiated from rehabilitation, includes new construction, modification and alteration of, and additions to, industrial facilities.

(b) New construction: Erection or assembly of a new facility separate and apart from an existing facility.

(c) Modification: Any work in a facility which does not change its size or dimensions, which changes the function or use for which it was originally intended or is presently being used.

(d) Alteration: Any work on a facility which involves structural change and which changes the present function or usage.

(e) Addition: Any external extension of a facility which increases its geometrical dimensions, which may be required for the improvement of functional capability or the expansion of capability.

(f) Rehabilitation (capital type, abnormal or nonrecurring maintenance): Covers those projects which require extensive repairs or replacement and the

cost is normally capitalized in privatelyowned industries. Work performed on real property to maintain it in good physical condition will not be classified as rehabilitation, e.g., painting, patching or plaster, walkways, pavements, or roofing; replacement of defective light bulbs and electrical switches; servicing of nonseverable mechanical and electrical equipment; and inspection and repair of utility systems as required to insure continued operation.

(g) Emergency repair: Urgent repair work on facilities damaged by an "excepted peril."

(h) Major projects: All work of a capital nature, (such as additions, new construction, modification, alteration, rehabilitation, or abnormal maintenance projects) which materially affects the structure, capacity, or capability of the real property whether the work is to be performed by Government or contractor funds.

(i) Minor projects: Those projects consisting of items or groups of items which are of addition, modification, alteration or abnormal maintenance nature which do not materially affect the structure, capacity of capability of the facility, building or structure on which the work is to be accomplished, regardless of costs.

(j) Normal maintenance: The term normal maintenance is not used in this subchapter, however, it is used in connection with the administration of the contract in a manner as to have bearing on the requirements set forth herein. Such maintenance is normally expensed by the contractor, is not a capital type obligation, and is not reimbursable under the facilities contract.

(k) Engineering supervision: The engineering evaluation and approval of plans and specifications, supervision and inspection of construction required by this subpart will be performed by AF civil engineer at the divisions under the surveillance of the AF civil engineer at Hq AFSC unless otherwise directed. § 1013.2503 General provisions.

(a) All Government-owned real property operated by a contractor under a separate facilities contract will receive over-all program management from the cognizant AFSC division. The cognizant division will provide proper and adequate contractual coverage, adequate and effective engineering supervision,

and insure that the necessary coordi tion of projects, within the Departm of Defense, is obtained from Hq US through Hq AFSC when required acco ing to current requirements of exist regulations and directives.

(b) All construction, rehabilitati and/or abnormal maintenance proje must be approved by the cognizant d sion, whether the work is to be perform with Government or contractor fund

(c) All projects to be accomplished an industrial facility under a facili contract with Government-appropria funds will be reviewed at the time ap] cation for the requirement is submit in the appendix A. Such appendi will be submitted according to pro dures set forth in Subpart X of this p At this time a determination will made by the cognizant division that project, or projects, are either “maj or "minor" projects. Sufficient gene data will be contained in the justificat for the projects to permit assignment either a "major" or "minor" proj classification.

(d) In cases where the contracto to accomplish the work at his own pense and the costs involved to be w ten off, for Government contract cost purposes, such costs will be processed the contractor through his normal : proved accounting practices. Allocat of such costs will be subject to appro by the administrative contracting offi When depreciation for such investme by the contractor is greater than t normally allowed, Hq USAF appro must be secured.

(e) For all construction and/or bui ing rehabilitation projects, to be acco plished at industrial facilities unde facilities contract with appropria Government funds, the ACO may all the contractor to proceed with constr tion or building rehabilitation proje only upon prior specific approval of cognizant division. When coordinati concurrence, or approval of Hq USA and/or other departments or agenc of the Government are required or nec sary prior to approval or release of co struction and/or rehabilitation projec the cognizant division will secure su coordination, concurrence or appro from Deputy Chief of Staff, Systems a Logistics, Hq USAF through Hq AFS All concurrences, coordinations, a provals, plans, or projects issued by t

nizant division, will be in writing. wever, nothing herein is intended to dify the procedures established under t 1012 of this subchapter, "Labor." f) Emergency repairs, not exceeding ,000, will not require the foregoing rovals. This will permit the immete processing of repairs of an emercy nature. All such repairs must be orted, in detail, by the administrative tracting officer, to the cognizant diviat the earliest possible time, regard; of funding conditions.

g) All facilities contracts will include the schedule thereof provisions necesy to implement the requirements of s subpart and for the furnishing of necessary engineering, technical, optional and other documents and data uired to successfully operate and intain the facilities procured thereler. (Also see § 1013.2505 (e) (1).) h) Budgetary estimates will be subted to the cognizant division on or ore February 1st, preceding the bening of the fiscal year (program year ginning on July 1). The appendix A support of the budget estimate should submitted at the earliest possible date wering the fiscal year requirements, wever, the following schedules must be hered to in all other cases:

(1) First quarter requirements_not er than June 1st.

(2) Second quarter requirementst later than September 1st.

(3) Third quarter requirements—not er than December 1st.

(4) Fourth quarter requirementst later than March 1st.

ur copies of the budgetary estimates d four copies of the appendix A will be bmitted through established channels the cognizant division.

7 F.R. 11769, Nov. 29, 1962, as amended at F.R. 4351, May 2, 1963]

1013.2504 Minor or major projects. After review of the appendix A by the gnizant division, each project set forth erein will be designated as a "minor" "major" project and a corresponding signment number affixed to each projt requiring AF engineering supervi

in support of procurements of more than one division, the engineering supervision will be the responsibility of the division having supplemental agreement cognizance. Such responsibility may be delegated to a single division by agreement between supervising engineers. § 1013.2504-1 Capital type rehabilita tion (nonrecurring maintenance). All requirements for nonrecurring maintenance (CTR) will also be submitted in accordance with § 1013.2503 (h). The expected future usage of the real property concerned and the necessity for protection of Government property will be major factors in development and approval of such projects. § 1013.2504-2 Minor projects.

Normally minor projects will not be assigned a project number in such cases local building codes will be complied with as a matter of policy. In cases requiring close technical support, or coordination under interservice agreements, a minor project number will be assigned. In such cases, Air Force engineering supervision will be provided.

§ 1013.2504-3 Major projects.

Those projects classified as major projects by the cognizant division will require engineering evaluation and approval, and will be assigned a major project number. Major projects will be accomplished by Air Force contractors in four phases, as follows:

(a) First phase. Selection of the architect-engineering (A/E) firm to prepare drawings and specifications and to include supervision of construction. Use of an A/E firm rather than the contractor's engineering force is mandatory for design and supervision of projects costing over $50,000 unless waived by the ACO acting on advice of the responsible Air Force supervising engineer.

(b) Second phase. Preparation of preliminary drawings (prepared on 28 x 40 inch sheets), outline specifications, cost estimates and design analysis of the work to be accomplished under each project. The drawings and specifications will be prepared so as to avoid to the maximum practicable extent the inclusion of restrictive features which would tend to require furnishing the products of specific manufacturers (see §§ 1.304 and 1.1201 of this title and § 1001.1201 of this subchapter). These preliminary drawings and outline specifications will

cover the following construction features:

(1) Plot plan of construction site and construction orientation.

(2) General building configuration and dimensions (plans and elevations).

(3) Soil conditions and bearing values. (4) Foundations (isolated, spread, combined, continuous, mat or raft, pile (type)).

(5) Type superstructure (wood, steel, prefab, and others).

(6) Type roof and decking.
(7) Type floor.

(8) Type and extent of electrical installations (primary supply and secondary distribution).

(9) Type and extent of other utilities and services.

(10) Construction schedule.

or rehabilitation

(11) Type and extent of mechanical and nonmechanical building installations required.

(12) Type and extent of site preparation.

(13) Number of employees in each work area (manufacturing, assembly, office, etc.).

(14) Cost estimate of construction (line items breakdown as: land, property, improvements, structures, mechanical building installations, and others).

(15) Design analysis providing a description of the facility, design assumptions, design factors used, type and character of materials, and contractor's options, if any to be employed.

Two bound ozalid copies with the project identification and number on the binding, will be forwarded to the cognizant division. The division will obtain engineering and cost evaluations of the proposal. One marked copy will be returned, through channels, to the contractor with technical review comments which will include authorization to proceed with the third phase.

(c) Third phase. Upon approval of the preliminary drawings and outline specifications by the cognizant division, the preparation of detailed plans and specifications will be accomplished. Two reproducible copies of such detailed plans and specifications will be forwarded to the cognizant division for review. Sufficient space will be allowed on each reproducible drawing of the final plans and the cover sheet of the specifications to

provide for the following signatur blocks:

Prepared by:

(Representative for firm doing architect an engineering work)

Recommended by:

(Representative for contractor operating A plant)

Approved by:

(Air Force engineer—cognizant division) Approved by:

(Project officer-Industrial facilities division One reproducible copy will be retaine in the cognizant division, the other wi be returned to the contractor throug established channels. After approval b the cognizant division the contracto may advertise for bids and initiate con struction. A bid tabulation will accom pany all initial construction progres reports. Bids will be opened publicly a the time and place indicated on the in vitation for bid.

construction

(d) Fourth phase Change orders issued by the contracto during construction affecting previousl approved plans and specifications wil be reviewed by the cognizant division & they occur, and if authorized, will b approved by the appropriate Air Forc supervising engineer and project office to whom the facilities contract is as signed. Subject to availability of funds emergency changes may be executed upon telephone authorization by the Ai Force supervising engineer, and neces sary documentation for such change processed as soon as possible there after. Reporting will be according t § 1013.2506.

§ 1013.2505 Inspection and acceptance

(a) The cognizant division will per form periodic technical inspections of construction and/or building rehabilita tion projects to insure compliance with plans and specifications approved by that division.

(b) Acceptance of the completed project for the Air Force will be the responsibility of the cognizant division.

(c) The only exceptions to paragraphs (a) and (b) of this section, will be by direction from Hq AFSC. (e.g., Interservice General Agreement dated April 1, 1961).

(d) The CMD/AFPRO having administration of the contract will monitor the