304

305

PART 301-[RESERVED]

Sec.

302.1

PART 302-ORGANIZATION

Introduction.

302.2 Central and field organization, established places at which, the officers from whom, and the methods whereby the public may secure information, make submittals, or request, or obtain decisions; and statements of the general course and methods by which its functions are channeled and determined. 302.3 Rules of procedure, description of forms available, or the places at which forms may be obtained, and instructions as to the scope and content of all papers, reports, or examinations.

302.4 Substantive rules of general applicability adopted as authorized by law, and statements of general policy or interpretation of general applicability formulated and adopted by the agency.

AUTHORITY: The provisions of this Part 302 issued under sec. 4, 75 Stat. 612; 22 U.S.C. 2503, 5 U.S.C. 552, E.O. 10501, 18 F.R. 7049, 3 CFR 1949-1953 Comp., page 979, E.O. 11041 as amended, 27 F.R. 7859, 3 CFR 1959-1963 Comp., page 623, State Department Delegation of Authority No. 85-11A, as amended.

SOURCE: The provisions of this Part 302 appear at 32 F.R. 9654, July 4, 1967, unless otherwise noted.

§ 302.2

Central and field organization, established places at which, the officers from whom, and the methods whereby the public may secure information, make submittals, or request, or obtain decisions; and statements of the general course and methods by which its functions are channeled and determined.

(a) The following are statements of the central and field organization of the Peace Corps:

(1) Central Organization—(1) Director. As head of the Peace Corps, the Director is responsible to the Secretary of State for all the activities of the agency. He is assisted by a Deputy Director and several staff units.

(ii) Regional Offices for Africa; East Asia and Pacific; Latin America; and North Africa, Near East and South Asia. These offices are responsible for the negotiation, establishment, and operation of Peace Corps projects overseas and for the training of Peace Corps Volunteers for such projects. They also provide, on behalf of the Director, policy guidance and immediate supervision to Peace Corps staff and operations overseas.

(iii) Office of Administration. This office develops management policies and objectives for the Peace Corps and is responsible for auditing, personnel administration, administrative services, and management planning.

(iv) Office of Evaluation and Research. This office conducts a systematic program evaluation designed to strengthen the processes of selection, training, and overseas utilization of volunteers. It also conducts research programs.

(v) Office of Financial Management. This office is responsible for all budget and fiscal matters and negotiates and administers Peace Corps contracts for such purposes as training, the development of training materials, overseas support, and research.

(vi) Office of General Counsel. This office provides advice and opinions on all legal matters with which the Peace Corps is concerned.

(vii) Office of Medical Programs. This office is responsible for providing or monitoring medical and dental evaluation, care and clearance of volunteers and trainees, and maintaining liaison with the Bureau of Employees' Compensation. It is also responsible for developing medical policy, providing technical advice on training and implementation of health projects (including family planning) and recruiting of overseas medical staff.

(viii) National Voluntary Service Programs. This program encourages and assists other countries in the development of Peace Corps-type programs, both for domestic and international service.

(ix) Office of Planning, Program Review and Research. This office is responsible for long-range planning, review of programs and training plans and for research. It advises the Director regarding the world-wide allocation of Volunteers and supervises the integrated planning, programing and budgeting system. It also serves as a staff resource in providing technical specialists, coordinates language training and testing for volunteers and staff, and is responsible for coordinating institutional relations.

(x) Office of Public Affairs. This office makes available throughout the United States knowledge of the opportunities for service and the requirements and

conditions of service of the Peace Corps Volunteer.

(xi) Office of Public Information. This office serves as the central spokesman of the Peace Corps regarding its programs, needs and accomplishments, and responds to requests for information on these subjects.

(xii) School Partnership Program. This program is designed to coordinate and expand the number of partnerships between American schools and communities overseas in a program of self-help school construction.

(xiii) Office of Selection. This office is responsible for the development and implementation of all policy and procedures for the selection of Peace Corps Volunteers, from receipt of application to overseas departure.

(xiv) Office of Volunteer Support. This office provides administrative support for and liaison with Volunteers and is responsible for policies related to Volunteer service.

(2) Domestic Field Organization—(i) Regional Peace Corps Public Affairs Offices.

Midwest Peace Corps Public Affairs Office, 205 West Wacker Drive (Room 1510), Chicago, Ill. 60606.

Northeast Peace Corps Public Affairs Office, 408 Atlantic Avenue (Room 211), Boston, Mass. 02110.

Southern Peace Corps Public Affairs Office, 275 Peachtree Street NE. (Room B 70), Atlanta, Ga. 30303.

Western Peace Corps Public Affairs Office, 681 Market Street (Room 630), San Francisco, Calif. 94105.

The above offices, under the direction of the Office of Public Affairs, provide regional recruiting services for the Peace Corps.

(ii) Training Centers.

Escondido Peace Corps Training and Development Center, Post Office Box 2000, Route 2, Escondido, Calif. 92025.

Puerto Rico Peace Corps Training Center, Federal Government Building (Room 225), Post Office Box 3166, San Juan, P.R. 00904. Virgin Islands Peace Corps Training Center, Frederiksted, St. Croix (Box 1517), U.S. Virgin Islands 00840.

These centers are operated directly by the Peace Corps, under the direction of the appropriate regional office. These training facilities are designed to pro

(b) Any person desiring information concerning a matter handled by the Peace Corps, or any persons desiring to make a submittal or request in connection with such a matter, should communicate either orally or in writing with the appropriate office. If the office receiving the communication does not have jurisdiction to handle the matter, the communication, if written, will be forwarded to the proper office, or, if oral, the person will be advised how to proceed.

[32 F.R. 9654, July 4, 1967, as amended at 34 F.R. 5839, Mar. 28, 1969]

Peace Corps, 806 Connecticut Ave. NW., Washington, D.C. 20525.

Midwest Peace Corps Public Affairs Office, 205 West Wacker Dr., Room 1510, Chicago, Ill. 60606.

Northeast Peace Corps Public Affairs Office, 408 Atlantic Ave., Room 211, Boston, Mass. 02110.

Southern Peace Corps Public Affairs Office, 275 Peachtree St., Room B 70, Atlanta, Ga. 30303.

Western Peace Corps Public Affairs Office, 681 Market St., Room 630, San Francisco, Calif. 94105.

84-074-73-26

§ 302.4 Substantive rules of general applicability adopted as authorized by law, and statements of general policy or interpretation of general applicability formulated and adopted by the agency.

(a) The Peace Corps regulations published under the provisions of the Administrative Procedure Act are found in Part 301 of Title 22 of the Code of Federal Regulations and the FEDERAL REGISTER. These regulations are supplemented from time to time by amendments appearing initially in the FEDERAL REGISTER.

PART 303-AVAILABILITY OF RECORDS OF THE PEACE CORPS

Sec.

303.1 Definitions.

303.2 Availability of Records. 303.3 Availability of statements of policy, interpretations, manuals, opinions, and instructions.

303.4 Records which may be exempt from disclosure.

303.5 Authority to release and certify records.

303.6 Public reading room.

303.7 Manner of requesting records. 303.8 Schedule of fees and method of payment for services rendered.

AUTHORITY: The provisions of this Part 303 issued under sec. 4, 75 Stat. 612; 22 U.S.C. 2503, 5 U.S.C. 552, E.O. 10501, as amended, 18 F.R. 7049, 3 CFR 1949-1953 Comp., page 979, E.O. 11041, as amended, 27 F.R. 7859, 3 CFR 1959-1963 Comp., page 623, State Department Delegation of Authority No. 85-11A, amended.

as

As used in this part, the following definitions shall apply:

(a) The term "identifiable" means, in the context of a request for a record, a reasonably specific description of the particular record sought, such as date, format, and subject matter, which will permit its location.

(b) The term "record" includes all books, papers, maps, photographs, or other documentary material, or copies thereof, regardless of physical form or characteristics, made in or received by the Peace Corps, and preserved as evidence of its organization, functions, policies, decisions, procedures, operations, or other activities.

§ 303.2

Availability of records.

All identifiable records of the Peace Corps requested under 5 U.S.C. 552 shall be made available to the public upon compliance with the procedures established in this part, except to the extent that a determination is made, in accordance with procedures set forth in § 303.7, that a record is exempt from disclosure and is to be withheld in the public interest. All applications, publications, and other documents heretofore provided by the Peace Corps in the normal course of business will continue to be made available, without charge, upon request to the appropriate unit.

§ 303.3 Availability of statements of policy, interpretations, manuals, opinions, and instructions.

Statements of policy, interpretations, administrative manuals (or portions thereof), opinions, and instructions to staff which affect any member of the public will be made available to the public in the public reading room for inspection and copying, except to the extent they are determined by the General Counsel to be exempt from disclosure under § 303.4.

§ 303.4 Records which may be exempt from disclosure.

The following categories are examples of records maintained by the Peace Corps which, under 5 U.S.C. 552(b), may be exempted from disclosure:

(a) Records required to be withheld by Executive order or other authority, relating to national defense or foreign policy. Included in this category are records required by Executive Order No. 10501, as amended, to be kept secret in the interests of national defense or foreign policy.

(b) Records related solely to internal personnel rules and practices. Included in this category are internal rules and practices relating to management operations which cannot be disclosed to the public without substantial prejudice to the effective performance of a significant function of the Peace Corps.

(c) Records specifically exempted from disclosure by statute. Included in this category are records relating to the officers and employees of the Foreign Service (sec. 612 of the Foreign Service Act of 1946, as amended, 22 U.S.C. 986).

(d) Information given in confidence. Included in this category are records reflecting commercial and financial in

formation, as well as other information, obtained from any person and customarily regarded as privileged and confidential by the person from whom they were obtained, such as information provided to physicians or psychologists regarding Peace Corps Volunteers or Volunteer applicants.

(e) Interagency or intra-agency memoranda or letters. Included in this category are records such as interagency communications and internal drafts, memoranda between officials and between agencies, opinions and interpretations prepared by staff or consultants; records of the deliberations of staff; and records the premature disclosure of which would interfere with the achievement of the purpose for which they were being prepared.

(f) Personnel, medical, and other files. Included in this category are personnel and medical files for staff and Volunteers and other files containing private or personnel information, the public disclosure of which would amount to a clearly unwarranted invasion of the privacy of any person to whom the information pertains.

(g) Investigatory files. Included in this category are files compiled for the enforcement of all laws, or prepared in connection with Government litigation and adjudicative proceedings, except for those portions of such files which are by law available to persons in litigation with the Government, in which case such portions shall be made available to such litigants.

(a) Authority is hereby delegated to the Director, Administrative Services Division, Office of Administration, to furnish, pursuant to the regulations of this part, copies of records to any person entitled thereto, and upon request to provide certified copies thereof for use in judicial proceedings or other official matters as provided in this section.

(1) Notice is hereby given that no seal has been adopted for the Peace Corps.

(2) The Director of the Administrative Services Division, and the Deputy Director of the Administrative Services Division, Office of Administration, are hereby designated to act as Authentication Officer and, when the Authentication Officer is unavailable, Acting Authentication Officer, respectively. The Authentication Officer is hereby authorized to sign and issue certificates of

A public reading room or area, where the records described in § 303.3 shall be made available without charge, is located in Peace Corps Headquarters, 806 Connecticut Avenue NW., Washington, D.C. Inquires as to its location should be directed to the Peace Corps receptionist. § 303.7 Manner of requesting records.

(a) Requests under 5 U.S.C. 552 for access to Peace Corps records may be filed, in person or by mail, with the Director of Public Information at Peace Corps Headquarters, 806 Connecticut Avenue NW., Washington, D.C. 20525. Personal requests shall be received between 10 a.m. and 4 p.m., Monday through Friday, except official holidays. Records will be made available as promptly as is reasonably possible under the particular circumstances involved.

(b) Requests relating to any other Federal agency's records copies of which are on file in the Peace Corps will normally be referred to that agency for consideration.

(c) Personal requests for access to records shall be made on Peace Corps Form No. 1193. Copies of that form are available in the Office of Public Information and the public reading room or area. In the case of requests made by mail, the form will be completed by the Office of Public Information.

(d) Upon receipt of a request for a record, the Director of the Office of Pub