D

SITE PREPARATION WORK

Section 5. Force Account Work

Prior HHFA concurrence in writing is required for a proposal to perform work by force account, any portion of which is to be charged to Item 1 of Gross Project Cost.

Concurrence may be granted when the LPA has submitted convincing evidence that the performance of the work by force account rather than under private contract is advantageous or in accordance with local practice.

Factors considered by HHFA may include evidence that (1) the LPA customarily performs such work by force account, (2) it has the equipment and experienced organization necessary for expeditious and orderly execution of the work, and (3) the carrying out of the project will be significantly expedited.

Item 2 force account work does not require HHFA concurrence prior to its initiation.

DOCUMENTATION REQUIRED

If performance of the work by force account has been authorized, the LPA shall submit to the HHFA Regional Office for review and concurrence, at least 30 calendar days in advance of the date on which it proposes to begin the work:

(1) One complete set of final drawings and technical specifications and the engineer's final cost estimate for each project improvement or undertaking to be performed under force account. Submission of these documents is not required for work consisting of demolition or site clearance.

(2) Statement outlining the methods to be employed in the care and protection of the work and of all materials, supplies, and equipment required in connection with carrying out the work; also, in connection with demolition and site clearance work, the measures to be taken to protect, preserve, and dispose of salvable materials obtained from the operations.

(3) Statement describing the insurance coverage to be provided (see Section 30-5-2).

(4) Progress schedule showing the proposed dates of starting and completing each of the various sections of the work, the estimated accumulated percent of progress each month, and the estimated accumulated cost of the work each month corresponding to the items set forth in the cost breakdown.

If the submission is found acceptable, or if it is revised by the LPA in accordance with HHFA recommendations, the LPA may proceed

SITE PREPARATION WORK

with the work, subject to compliance with the provisions of the applicable Contract for Loan and Grant.

SUPERVISION

The LPA shall provide competent and adequate supervision of all force account work. Personnel assigned in a supervisory capacity shall have sufficient background of experience in the particular type of work involved to equip them to direct the work so that it will be performed in an efficient and workmanlike fashion, with maximum economy and safety, and in conformance with approved drawings and specifications and all applicable provisions of the Contract for Loan and Grant.

BASIS OF AUTHORIZATION FOR CHANGES IN FORCE ACCOUNT WORK

The LPA is authorized to order, without prior HHFA concurrence, changes in the work being performed under force account except when any one of the following conditions applies:

(1) The proposed change would constitute or result in a change in a major feature or provision of the approved Urban Renewal Plan.

(2) The cost of the proposed change, when added to the accumulated cost of other changes, will result in incurring of costs or obligations more than 10 percent in excess of the total estimated cost of the work as set forth in the approved final cost estimate which supported the request for HHFA concurrence.

(3) The cost of the proposed change, together with previous or anticipated expenditures in the same budgetary classification, will require a revision in the project expenditures budget.

When HHFA concurrence is required, the LPA shall submit to the HHFA Regional Office a description of the proposed change, an estimate of the cost, either additive or subtractive, that would result, and the reasons why it considers the change necessary or desirable. The statement shall also be accompanied by maps, plans, or other material necessary to explain and justify the proposal.

WRITTEN ORDERS REQUIRED

Each authorized change in force account work shall be accomplished by a written order to the person in charge of the work. Orders for a change in the work on each separate force account undertaking shall be serially numbered and a cumulative and chronological record of such orders shall be maintained in the office of the LPA.

PROGRESS RECORDS AND REPORTS

The LPA shall keep an up-to-date cumulative record of progress made in each type of work undertaken by force account. This record shall be coordinated with the approved system of account numbers as shown in Part 60, so that the LPA can, upon request from HHFA, provide accurate information as to the amount, in appropriate units, and the corresponding total cost, of each type of work completed to date.

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SITE PREPARATION WORK

A record shall also be kept showing the following details concerning all mechanical equipment used in connection with force account work: (1) Name and address of owner.

(2) Model number and capacity.

(3) Purchase price or rental charge.

(4) Date of arrival and date of leaving project.

(5) List of periods, during working hours, when the equipment was idle, giving reasons.

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SITE PREPARATION WORK

Section 6. Improvements Or Work Provided As Non-Cash Local Grants-In-Aid

This Section describes the requirements in connection with work or facilities to be provided by the LPA or by any other public entity as non-cash local grants-in-aid.

LABOR AND BIDDING REQUIREMENTS

The labor and competitive bidding provisions of the Federal aid contract are not applicable to (1) non-cash local grant-in-aid work, (2) the procurement of materials, equipment, supplies, or services forming a part of the cost of a non-cash local grant-in-aid, or (3) contracts for such work, materials, equipment, supplies, or services.

CONTRACT AWARD AND ADMINISTRATION

HHFA will not exercise any function with respect to the review and approval of proposed contract documents, bidding or award procedure, or the administration of contracts pertaining to project improvements and site preparation work provided as non-cash local grants-in-aid. In other respects, however, HHFA responsibility with respect to such improvements and work remains the same as if undertaken as an Item 1 expenditure from project funds.

FORCE ACCOUNT WORK

Force account work provided as a non-cash local grant-in-aid shall be subject to the policy stated in the previous paragraphs of this Section and shall not require HHFA concurrence.

HHFA-LPA RELATIONSHIP

The LPA is responsible for assuring that no changes in the basic elements of the Urban Renewal Plan or in the Cost Estimate and Financing Report are effected except in accordance with provisions of its Title I contract and applicable laws.

Prior written HHFA consent and approval of the governing body of the locality is required for a change in any basic element of the Urban Renewal Plan. HHFA consent is also required for changes in the financing plan. It is therefore incumbent on the LPA to make appropriate arrangements that donors notify it of any proposed changes in sufficient time for the LPA to carry out its contractual and legal obligations.

The LPA shall make arrangements with donors of grant-in-aid work for representatives of the Government to visit such work when deemed necessary to assure that the work will conform to the approved Urban Renewal Plan and to the commitments made in support of the approved Application for Loan and Grant.