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H-503 Distribution of DD Form 1483. Distribution of the individual copies of DD Form 1483 shall be as follows:
(1) Copies 1, 2, and 3—to the activity designated in block B, Ship To, with the material;
(ii) Copy 4-to the activity designated in block B, Ship To, with advance copy of bill of lading;
(iii) Copies 5 and 6-to the activity entered in block E, Office Administering Contract (however, when the activity in block E is a Defense Contract Administration Services Region, copies 5 and 6 will be destroyed by the shipping point);
(iv) Copy 7-packing list; and
(v) Other copies as required for internal use by shipping contractor.
H-504 Continuation sheets. When continuation sheets are necessary, the following minimum entries are required on the second and all succeeding pages of DD Form 1483:
(1) Block A-Contract Number,
(vi) Block E-Office Administering Contract.
H-505 Reproduction of DD Form 1483. Contractors are authorized to use ditto, hectograph, multilith, or other reproduction processes in documenting turn-ins of Government-furnished material.
PART 6CODES AND OTHER DATA H-600 Scope of Part. This part sets forth the codes and other miscellaneous data and instructions for their use by contractors
Army (For Contractor Use Only). Navy (For Contractor Use Only)
(Contractors not listed in
DODAAD). Marine Corps (For Contractor
Use Only). Air Force (For Contractor Use
Only). Defense Supply Center (For Con
tractor Use Only). Navy (For Contractor Use) (Contractors listed in DODAAD).
H-602 Document Identifier Codes (Block 1-Manual) (Columns 1, 2, and 3—Mechanical).
H-602.1 General. The document identifier code provides a means of identifying a given product (i.e., requisition, cancellation, followup, reply to followup, etc.) to the system to which it pertains and further identifies such data as to its intended purpose and usage. This code will furnish personnel with the ability to recognize the data and thence to perform the operation dictated. When used in conjunction with electronic computers, it will enable the equipment to select the appropriate programs and mechanically assimilate and/or react to the data.
H-602.2 Entry. The document identifier is a mandatory entry on all requisitions and related products entering the supply distribution systems under MILSTRIP. Document identifier codes are as follows:
? When shipment is accomplished by a method not requiring backup documentation to a movement (1.e., parcel post, Government truck, etc.), copy 4 may be retained by shipping contractor.
1, 2, 3
For overseas shipment with Federal Stock Number (F$N).
actions which will improve estimated availability dates provided in supply status transactions.
See footnotes at end of table,
For requisitioner (cols 30–35).
1 Processing activity will, by screening of documents, ascertain whether requisition or passing action contains a Federal Stock Number or other Part Number or NATO Stock Number. If data can be acted upon without need for further passing actions, the digit in column 3 shall be changed to correspond with correct Federal Stock Number, Part Number or NATO Stock Number.
? For use when requisition or related document contains other than a Federal Stock Number, Part Number, or NATO Stock Number (i.e., Production Equipment Code (PEC) No., DOD Ammunition Number, etc.).
H-603 Stock number entries (rules for entry).
H-603.1 Federal Stock Number. a) When an 11-digit Federal Stock Number is applicable:
(i) The Federal Supply Class (FSC) shall be entered in columns 8 through 11 (block 4 Manual), and
(ii) The Federal Item Identification Number (FIIN) shall be entered in columns 12 through 18 (block 5—Manual). Example:
Military Departments cognizance symbols, stratification codes, fraction symbols, condition codes, etc., are never to be entered in columns 8 through 18.
(b) When codes are required in addition to the Federal Stock Number to properly identify the item and these codes are recognizable to the initial processing inventory manager or depot, the codes shall be entered in columns 19 through 22. If less than four digits, entry shall commence in column 19 and progress to the right (block 6-Manual). Example:
H-603.2 NATO Stock Number. When a 13-digit NATO Stock Number 18 applicable: (1) The NATO Supply Class (FSC) shall be entered in columns 8 through 11 (block 4 Manual),
(11) The two-digit NATO Country Code shall be entered in columns 12 and 13 (block 6 Manual), and
(1) The seven-digit NATO Identification Number (FIIN) shall be entered in columns 14 through 20 (blocks 5 and 6-Manual).
H-603.3 Manufacturer's part number. (d) If a stock number of manufacturer's (a) When a manufacturer's part number is part number is not known but a description applicable, the manufacturer's identity code or publication reference is available to ade(Federal Supply Code for Manufacturers, or quately identify the item, and such referother) shall be entered in columns 8 through ence is meaningful to the processing point, 12. Entry shall commence in column 8 and the Stock or Part Number Field shall be progress to the right. Spaces not required left blank and the descriptive or reference shall be left blank.
data shall be entered in the "Remarks" (b) The manufacturer's part number, 11
space. 10 digits or less, shall be entered in columns H-603.4 Other numbers. When other 13 through 22 progressing from left to right, than a Federal Stock Number, part number, with unrequired spaces, if any, left blank.
or NATO Stock Number is applicable (1.e., (c) When a manufacturer's part number
a Production Equipment Code (PEC), DOD exceeds 10 digits, the entire manufacturer's
Ammunition Number, locally assigned numcode and part number shall be entered in the “Remarks” space and properly identified.
ber, etc.), the following rules apply: The construction of part numbers will con
(i) If 15 digits or less, It shall commence form to the requirements of Federal Manual in column 8 and progress to the right, with for Supply Cataloging, M1-6.
unused spaces left blank. Examples:
(Less than 15 digits)
(11) If 16 digits or more, the entire number shall be entered in the "Remarks" space.
H-603.5 Additional rules. Column 3 of the document identifier code (see H-602) is significant to the type of number entered in columns 8 through 22, as follows:
(i) Any requisition containing a Federal Stock Number, irrespective of additional codes in columns 19 through 22, must have a “1” (for overseas shipment) or an “A” (for domestic shipment) entered therein unless additional data is contained in the "Remarks” space;
(ii) Any requisition containing a part number must contain a “2” or “B” unless additional data is entered in the "Remarks" space;
(iii) Any requisition containing a NATO Stock Number must contain a "3" or "C" unless additional data is entered in the "Remarks" space; and
(iv) Any requisition containing a Production Equipment Code (PEC), DOD Ammuni. tion Number, or locally assigned number, etc., must contain a "4" or "D" unless additional data is entered in the "Remarks” space.
When additional data is entered in the “Remarks” space, regardless of the content of any columns of the requisition (including columns 8 through 22), column 3 must contain a "5" or "E" and the requisition must. not be transceived. When these requisitions are mailed, the envelopes will be conspicuously marked "MILSTRIP Exception Data Requisitions."
(a) The entry in block 9 or column 30 (service) always shall be the appropriate character from H-601 that indicates the service or other governmental element ownership or sponsorship.
(b) For requisitions, the entry in block 10 or columns 31 through 35 indicates the activity address code of the requisitioner. It may also indicate the intended. consignee or ship to address (see H-605). For turn-ins, the entry in columns 31 through 35 indicates the activity address code of the contractor making the turn-in. Activity address codes are published in the DOD Activity Address Directory (see H-210).
(c) Entries in block 11 or columns 36 through 39 (date) shall always be numeric and will be the date of transmittal from the requisitioning activity to the appropriate supply source as follows:
(1) Column 36 shall indicate the last numeric digit of the calendar year in which the document was transmitted. For example, "5" for 1965, “6” for 1966, etc.; and
(11) Columns 37 through 39 shall indicate the numeric consecutive day of the calendar year on which the document was transmitted. For example, “063” for March 4. (See Julian day calendar in H-609.)
(d) Entries in block 12 or columns 40 through 43 may be numeric or alphabetic characters to indicate the serial number of the document and may be assigned at the discretion of the document originator. The serial number shall not be duplicated on the same day. The use of alphabetic characters can serve to provide for block assignment by Service/Agency designated activities. The
of alpha characters in columns 41 through 43 will be iimited to intra-Service/ Agency requisitions. Alpha characters may be entered in Column 40 on both intra- and inter-Service/ Agency requisitions. The following alphabetic codes have been reserved for use in column 40 as indicated:
Explanation To identify Interservice Supply
Support Procedures (ISSP) requisitions resulting from interrogation and offer proce
dures. .To identify ISSP requisitions
and follow-on documents resulting from Defense Logistics Services Center (DLSC) mechanized screening procedures Code K will be entered in column 40 of requisition documents prepared for materiel requirements upon receipt of offer notifications from DLSC. Code K will be perpetuated in all follow-on documents resulting from the requisitions
processing transactions. To identify requisitions and
other Redistribution Documents resulting from screening DLSC excess listings, flyers, brochures, contractor excess inventory listings, Property Disposal Officer and GSA excess bulletins and other special offers of DoD potential excess and declared excess personal property. Code "L" will be entered in column 40 of requisitions and other redistribution documents prepared by ICPs, Research and Development ACtivities, schools, bases, posts, camps, and stations for ma
el requirements determined to be available from screening DLSC excess listings, flyers, brochures, contractor excess inventory listings, PDO and GSA excess bulletins and other special offers of DoD potential excess and declared excess personal property.
(Reserved for future assign
.To identify ISSP requisitions for
conventional ammunition and follow-on documents resulting from DLSC mechanized screening procedures. Code N will be entered in Card Column 40 of requisition documents prepared for materiel requirements for conventional ammunition upon receipt of offer notification from DLSC. Code N will be perpetuated in all follow-on documents resulting from the requisition
processing transactions. O_
..Not to be used. P
Industrial Plant Equipment req
uisition coded P in Card Col-
ment requisition coded Q in
Equipment." R through (Reserved. For future assignT.
identify shelf-life items which are invoiced to Property Disposal Officers for utilization screening and/or disposal in accordance with DoD 4140.34-M (Defense Utilization Manual)
DOD 4160.21-M (Defense Disposal
..To identify Marine Corps owner
ship of materiel applicable to Contractor Inventory Utilization Group (CIUG) Proce
dures. Numerics 0001 through 0999 are reserved for use in block 12 or columns 40 through 43 by the Air Force when a Not Ready Supply (NORS) condition exists. Alphabetic character G in card column 40 is reserved for use by Army, Navy and Marine Corps when a NORS condition exists. The reservation of
numerics 0001 through 0999 applies only to Air Force NORS requisitions and in no way restricts other Service use of these serial numbers in requisitions.
(e) Air Force transactions only. (1) For requisitions in support of Air Force contracts and for turn-in of GFM, the contractor's activity address code (EY number or EZ number) as published in section 3 of the DoD Activity Address Directory shall be entered in columns 30 through 35 (blocks 9 and 10manual) of the requisition of columns 30 through 35 of the turn-in document.
(ii) An EZ number shall be used when the materiel requisitioned or being turned in is applicable to a maintenance-type contract such as repair, overhaul, modification and IRAN. An EY number shall be used when the materiel requisitioned or being turned in is applicable to any other type contract such as production or research and development.
(iii) The office assigned contract admin. istration shall request Headquarters, Air Force Logistics Command (MCTM) to assign EY and EZ station activity address codes when required. Requests should indicate the specific code or codes desired.
H-605 Signal codes (Block 16—Manual) (Column 51-Mechanical). H-605.1 General. The purpose
of the signal code is two-fold in that it designates the fields containing the intended consignee (ship to) and the activity to receive and effect payment of bills, when applicable. All requisitions and documents resulting therefrom used under MILSTRIP shall contain the appropriate signal code.
H-605.2 Coding Structure and Meaning. (a) When the material is to be shipped to the activity indicated in columns 30 through 35 (requisitioner), the signal code shall be as follows:
(1) Code “A”—Bill to blocks 9 and 12 columns 30 through 35.
(ii) Code “B”—Bill to blocks 14 and 15% columns 45 through 50.
(iii) Code “C”—Bill to activity designated by block 17, column 52. However, if the third digit of the document identifier is "5" or "E", the Remarks block may indicate other billing information. See H-606.
(iv) Code "D"-No billing required (free issue). Not to be used on requisitions submitted to General Services Administration.
(b) When the material is to be shipped to the activity indicated in blocks 14 and 15columns 45 through 50 (supplementary address), the signal code shall be as follows:
(1) Code “J”——Bill to blocks 9 and 10 columns 30 through 35.
(11) Code "K"-Bill to blocks 14 and 15— columns 45 through 50.
(iii) Code "L"-Bill to activity designated by block 17 column 52. However, if the third digit of the document identifier is “5” or "E,” the Remarks block may indicate other billing information. See H-606.