ducted with the applicants before the final selection is submitted to the Contracting Officer.

(b) Contracting Officer's responsibilities. (1) The Contracting Officer shall forward a copy of each SF 171 received under the solicitation to the Project Officer for evaluation.

(2) On receipt of the Project Officer's recommendation, the Contracting Officer shall conduct negotiations with the recommended applicant. Normally, the Contracting Officer shall negotiate only the salary (see the salary setting coverage in paragraph 4(f) of this Appendix). The terms and conditions of the contract, including differentials and allowances, are not negotiable or waivable without a properly approved deviation (see AIDAR 701.470). If the Contracting Officer can negotiate a salary that is fair and reasonable, then the award shall be made.

(3) The Contracting Officer shall use the certified salary history on the SF 171 as the basis for salary negotiations, along with the Project Officer's cost estimate.

(4) The Contracting Officer will obtain two copies of IRS Form W-4, Employee's Withholding Allowance Certificate from the successful applicant. (Upon receipt, the Contracting Officer will forward one copy of the W-4 to the office of the Controller.)

(5) The Contracting Officer will obtain four sets of SF 86, Security Investiagtion Data for Sensitive Position from the successful applicant if a security clearance is required for the position.

7. Executing a Personal Services Contract Contracting activities, whether AID/W or Mission, may execute personal services contracts, provided that the amount of the contract does not exceed the contracting authority that has been redelegated to them under Delegation of Authority No. 148. "To the Assistant to the Administrator for Management, Concerning Acquisition Functions" (50 FR 23842), as amended.

In executing a contract, the Contracting Officer shall ensure that:

(a) The following clearances, approvals and forms have been obtained and placed in the contract file before the contract is signed by both parties:

(1) Security clearance, including the completed SF 86, to the extent required by AID Handbook 6, Security;

(2) Mission and host country clearance, as appropriate;

(3) Medical clearance(s) based on a full medical examination(s) and certification of same by a licensed physician (medical clearance requirements apply to the contractor and to each dependent who is authorized to travel to the overseas post),

(4) An executed IRS Form W-4 (2 copies) (one copy of the executed W 4 shall be sent to the Controller of the Paying Office),

(5) The approval for any salary in excess of FS-1, in accordance with appendix G of this chapter;

(6) Appropriate explanation and support required by AIDAR 706.302-70, if applicable;

(7) Any deviation to the policy or procedures of this appendix, processed and ap proved under AIDAR 701.470;

(8) A fully executed SF 171;

(9) The memorandum of negotiation: (10) The Contract Negotiator's Checklist: (b) Funds for the contract are properly obligated to preclude violation of the AntiDeficiency Act, 31 U.S.C. 665 (the contracting officer ensures that the contract has been properly recorded by the appropriate accounting office prior to its release for the signature of the selected contractor);

(c) The Contractor receives and understands Attachment 2C of Chapter 2, AID Handbook 24, General Personnel Policy, en titled "Employee Responsibilities and Conduct," and a copy is attached to each Contract, as provided for in paragraph 2(c) of the General Provision (Section 11);

(d) Agency conflict of interest requirements, as set out in Chapter 2D and 2P of AID Handbook 24, are met by the contractor prior to his/her reporting for duty:

(e) The contract is modified by deleting from the general provisions (Sections 11. and 12 of this appendix) the inapplicable portion(s) of the provisions entitled "Allowances". "Travel and Transportation Expenses" and the medical clearance of dependents residing with the contractor at post if the contractor is a resident of the cooperating country (resident hire employee) when the contract is awarded; specifically, resident hire employees are not eligible for

(1) The accrual and granting of home leave and home leave travel;

(2) Rest and Recuperation (R&R) travel, except as a dependent of a U.S. Government employee, or an AID participating agency employee who is eligible for travel (see HB 29. Attachment 1);

(3) Separation travel and transportation of efforts; and

(4) Storage of household and personal effects, and

(1) The block entitled, "Project No." on the cover page of the Contract format is completed by inserting the four-segment project number as prescribed in AID Handbook 18. Information Services.

8. Post Audit

The Inspector General, or his her desig nee, audits the personal services contracts of all contracting activities for the purpose of ensuring conformance to applicable policy and regulations

9. Contracting Format

The prescribed Contract Cover Page, Contract Schedule, General Provisions, and Additional General Provisions for personal services contracts covered by this appendix are included as follows:

10. Form AID 1420-36, "Cover Page" and "Schedule"

11. "General Provisions"

12. "Additional Provisions"

13. FAR Clauses to be incorporated by reference in personal services contracts.

PRIVACY ACT STatement

This information is provided pursuant to Public Law 93-579 (Privacy Act of 1974), December 31, 1974, for individuals who complete this form.

The Executive Office of the President, Office of Management and Budget has required that all departments and agencies comply with the reporting requirements of Section 6041 of the Internal Revenue Code. Section 6041 states that all departments and agencies making payments totalling $600.00 or more in one year to a recipient for services provided must be reported to the Internal Revenue Service (IRS). The SSN and all financial numbers will be disclosed to Agency for International Development (AID) payroll office personnel and personnel in the Department of the Treasury. Division of Disbursements. AID will use this SSN to complete Form W-2 of the Code on employee compensation. Disclosure by the personal services contractor of the SSN is necessary to obtain the services, benefits or processes provided by this contract. Disclosure of the SSN may be made outside AID (a) pursuant to any applicable routine use listed in AID's Notice for implementing the Privacy Act as published in the FEDERAL REGISTER, or (b) when disclosure by virture of a contract being a public document after signatures is authorized under the Freedom of Information Act.

TABLE OF CONTENTS

SCHEDULE

The Schedule on pages 2 through 5 consists of this Table of Contents and the following Articles:

Articles:

Article I-Statement of Duties

Article II-Period of Service Overseas Article III-Contractor's Compensation and Reimbursement in U.S. Dollars Article IV-Costs Reimbursable and Logistic Support

Article V-Precontract Expenses
Article VI-Additional Clauses

GENERAL PROVISIONS

The following provisions numbered as shown below omitting number(s) ---, are the General Provisions (GPS) of this Contract

1. Definitions

2. Laws and Regulations Applicable Abroad 3. Physical Fitness

4. Workweek and Compensation (Pay Comparability Adjustments)

5. Leave and Holidays

6. Differential and Allowances

7. Social Security and Federal Income Tax 8. Advance of Dollar Funds

9. Insurance

10. Travel and Transportation Expenses

11. Preference for U.S.-Flag Air Carriers (FAR 52.247-63)

12. Payment

13. Conversion of U.S. Dollars To Local Cur

rency

14. Post of Assignment Privileges

15. Security Requirements

16. Contractor-Mission Relationships 17. Termination (FAR 52.249-2)

18. Disputes (FAR 52.233-1 Alternate I 19. Release of Information 20. Officials Not to Benefit 21. Convenant Against Contingent Fees 22. Notices

23. Reports

24. Use of Pouch Facilities

For a tour of duty of 1 year or more, "Additional General Provisions (AGP)" will be attached and be applicable to this contract. References to individual clauses should specify for example, "GP 9" (insurance), or "AGP 34" (termination).

SCHEDULE

NOTE: Use of the following Schedule articles are not mandatory. They are intended to serve as guidelines for contracting offices in drafting contract schedules. Article language may be changed to suit the needs of the particular contract.

Article I-Statement of Duties (The statement of duties shall include: A. General statement of the purpose of the contract.

B. Statement of duties to be performed. C. Any AID Consultation or orientation.)

Article II-Period of Service Overseas Within days after written notice from the Contracting Officer that all clearances, including the doctor's certificate required under General Provisions Clause 3. have been received or unless another date is specified by the Contracting Officer in writing, the contractor shall proceed to where he/she shall promptly commence performance of the duties specified above. The contractor's period of service overseas shall be approximately --- in (Specify time of duties in each location as well as authorized stopovers with purpose of each.)

Article III-Contractor's Compensation and Reimbursement in U.S. Dollars

A. Except to the extent reimbursement therefor is payable in the currency of the Cooperating Country pursuant to Article IV, AID shall pay the contractor compensation after it has accrued and reimburse him/her in U.S. dollars for necessary and reasonable costs actually incurred by him/ her in the performance of this contract within the categories listed in paragraph C,

below, and subject to the conditions and limitations applicable thereto as set out herein and in the attached General Provisions (GP).

B. The amount budgeted and available as personal compensation to the contractor is calculated to cover a calendar period of approximately -- (days) (weeks) (months) (years) (which is to include (1) vacation, sick, and home leave which may be earned during the contractor's tour of duty (GP Clause No. 5, AGP Clause No. 29), (2) days for authorized travel (GP Clause 10(b)), and (3) days for orientation and consultation in the United States.

a. Health and Life Insurance Ref GP (Clause 9 b) $———

b. Precontract Costs, passport, visa, inoculations, etc (Ref. GP Clause 8 ) $ -——

c. Physical Examination (Ref GP Clause 3 and AGP Clause 23 ) $ -

d. Communications, Miscellaneous Subtotal Item 7 $-

8. FICA USC contribution (not pay able to contractor) $

*If post differential is applicable to the assigned post, a contingency for the adjusted amount of differential resulting from compensation (pay comparability) adjustment should be included.

**Do not include the value of any costs to be paid or reimbursed in local currency. Total estimated costs (lines 1 thru $

D. Maximum U.S.-Dollar Obligation.

In no event shall the maximum US dollar obligation under this contract, exceed $. Contractor shall keep a close ac count of all obligations he/she incurs and accrues hereunder and promptly notify the Contracting Officer whenever in his her opinion the said maximum is not sufficient to cover all compensation and costs reim bursable in U.S. dollars which he/she antac pates under the contract.

Article IV—Costs Reimbursable and Logistic Support

A. General:

The contractor shall be provided with or reimbursed in local currency ( ) for the following:

[Complete]

B. Method of Payment of Local Currency Costs:

Those contract costs which are specified as local currency costs in paragraph A above, if not furnished in kind by the coop erating government or the Mission, shall be paid to the contractor in a manner adapted to the local situation, based on vouchers submitted in accordance with General Provision Clause 12. The documentation for such costs shall be on such forms and in such manner as the Mission Director shall prescribe.

Article V-Precontract Expenses

No expense incurred before execution of this contract will be reimbursed unless such expense was incurred after receipt and ac ceptance of a precontract expense letter issued to the contractor by the Contracting Officer, and then only in accordance with the provisions and limitations contained in such letter. The rights and obligations created by such letter shall be considered as merged into this contract.

Article VI-Additional Clauses (Additional Schedule clauses may be added such as the implementation of General Provisions or Additional General Provi sions clauses.)

SECTION 11. GENERAL PROVISIONS Contract With a l ́ S. Citizen or a US Resident Alien for Personal Services Abroad The following clauses are to be used for tours of duty of less than 1 year For tours of duty of 1 year or more these General Provisions will be supplemented by the Additional General Provisions, Section 12.