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§2205.79 Financial assistance.

(a) The Regional Director may provide the following financial assistance to the States, in accordance with the priorities specified in § 2205.75(b) of these regulations, upon written request by the Governor or his authorized representative:

(1) An initial development grant, not to exceed in the aggregate $250,000, for the development of plans, programs, and capabilities for disaster preparedness and prevention, provided that such grant is applied for by May 22, 1975.

(2) An annual improvement grant of up to $25,000 but not to exceed 50 percent of the cost of improving, maintaining, and updating State disaster assistance plans.

(b) Any financial assistance provided under Pub. L. 91-79 or Pub. L. 91-606 for these purposes shall not preclude assistance in the full amount authorized by Pub. L. 93-288 for further development of disaster preparedness plans, programs, and capabilities.

(c) Application for a development grant shall:

(1) Include a State work plan that sets forth a comprehensive and detailed program of work to develop adequate capability for preparation against and assistance following emergencies and major disasters, including provisions for assistance to individuals, businesses, and local governments.

(2) Indicate the designated State agency or agencies that will be involved in the development effort and the State disaster preparedness coordinator appointed by the Governor.

and detailed State disaster preparedness program:

(3) Include provisions for appointment and training of appropriate staffs, formulation of necessary regulations and procedures, and conduct of required exercises to ensure that the plans, programs and capabilities to be developed can be implemented.

(1) A "State emergency plan" for implementation as required by section 301(b) of the Act shall be developed.

(2) The State shall take into account the kinds of disasters to which it is most vulnerable and the particular requirements therefrom for disaster response and mitigation.

(4) Describe the relationship of the proposed work with other disaster-related plans, programs and capabilities under development.

(3) State guidance and assistance shall be provided to local jurisdictions in the development of their disaster preparedness plans, programs, and capabilities.

(d) The following minimum requirements shall apply to financial assistance under section 201 of the Act in the development of the comprehensive

(4) The State emergency plan shall incorporate appropriate policies and procedures pertaining to environmental clearance to assure State and local compliance with applicable Federal, State, and local laws and regulations.

(e) The development grant may apply to such preparedness programs and capabilities as:

(1) Planning for disaster response in general, for specific disaster contingencies in special locales, for local and area mutual emergency support under State sponsorship, and for disaster mitigation and hazard reduction.

(2) Revision, as necessary, of State legislation, implementing orders, regulations, and other authorities and assignments relevant to disaster preparedness and assistance.

(3) Disaster-related mutual aid compacts and agreements.

(4) Conduct of vulnerability analyses not otherwise available but necessary for the development of State and local disaster preparedness plans and programs.

(5) Design of disaster-related emergency systems.

(6) Training and exercises.

(7) Program reviews and postdisaster critiques.

(8) Public information and education programs.

(f) Federal funds provided to the State, or through the State to local government, under the provisions of section 201 of this Act may not be used to procure or repair equipment, materials, or facilities except that required for administration of the grant. (g) The Regional Director may accept a letter from the Governor re

Title 24-Housing and Urban Development

questing grant assistance as meeting the application time limit prescribed by the Act for a development grant.

(h) Work under a development grant shall be scheduled so that the entire effort specified can within three years of approval of the be completed formal application, unless special exception is approved by the Administrator.

(i) Application for an improvement grant shall include:

(1) The designated agency or agenIcies that will be involved in the improvement effort.

(2) A work plan setting forth those elements of the comprehensive and detailed program that are to be improved under this grant and any additional or subordinate plans to be developed for specific contingencies or disaster functions in accordance with the State's disaster preparedness program.

(j) A grant application may be amended at any time prior to the scheduled completion of work under the grant if warranted on the basis of new requirements, changes in Federal or State statutes or other legal authorities, or other sufficient reason, provided such proposed modifications are mutually agreed upon by the Governor or his authorized representative and by the Regional Director.

(k) All grants under section 201 of the Act are subject to the appropriate provisions of Circular No. A-95, Federal and Federally assisted programs and projects: evaluation, review and coordination (revised November 13, 1973, and effective January 1, 1974), and GSA Federal Management Circulars No. 74-4, Cost principles applicable to grants and contracts with State and local governments (issued July 18, 1974), and No. 74-7 Uniform administrative requirements for grants-in-aid to State and local governments (issued September 13, 1974). In accordance with these requirements the following provisions shall also apply:

(1) Financial status and performance reports shall be made quarterly to the Regional Director.

(2) At the request of the State and with the approval of the Regional Director, an advance of funds not to

exceed the first 90 days' estimated operational expenses may be made.

(3) (i) State audits shall be made to determine, as a minimum, the fiscal integrity of financial transactions and reports, and the compliance with laws, regulations, and administrative requirements. The State shall schedule such audits with reasonable frequency, usually annually, but not less frequently than once every two years, considering the nature, size, and complexity of the activity. A final audit of the grant shall be conducted upon completion of all work presented in the State application, including amendments thereto.

(ii) Federal audits shall be scheduled as deemed necessary.

[40 FR 23253, May 28, 1975; 40 FR 28609, July 8, 1975]

Subpart H-Reimbursement of Other Agencies

SOURCE: 41 FR 32359, Aug. 2, 1976, unless otherwise noted.

§ 2205.80 Purpose.

The regulations in this part prescribe the procedures for obtaining or authorizing the provision of services or use of resources of other Federal agencies in providing assistance under the authorities of Pub. L. 93-288, and are effective for such assistance obtained or authorized in emergencies or major disasters declared after the date of publication of these regulations.

§ 2205.81 Procedures for obtaining or authorizing the provision of services or use of resources of other Federal agencies.

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(a) The Administrator or Regional Director, in determining the nature and extent of assistance required to implement his authorities under the Act, will take into consideration the types of assistance available from other Federal agencies. Either the Administrator or the Regional Director may request or direct other Federal agencies to provide such available assistance as is determined to be necessary.

(b) All such directives or requests shall be in writing or, if oral, shall sub

sequently be confirmed in writing and shall contain a specific clause with reference to the anticipated level of reimbursement.

§2205.82 Eligibility of certain expenditures for reimbursement.

(a) The Administrator or the Regional Director may not approve reimbursement of costs incurred while performing work under an agency's own authority.

(b) The Administrator or the Regional Director may approve reimbursement of the following costs which are incurred in providing requested assistance:

(1) Overtime, travel and per diem of permanent Federal agency personnel.

(2) Wages, travel and per diem of temporary Federal agency personnel assigned solely to performance of services requested by the Administrator or the Regional Director in the major disaster or emergency area designated by the Administrator.

(3) Travel and per diem of Federal military personnel assigned solely to performance of services requested by the Administrator or the Regional Director in the major disaster or emergency area designated by the Administrator.

(4) Cost of work, services, and materials procured under contract for the purpose of providing assistance requested by the Administrator of the Regional Director.

(5) Cost of materials, equipment, and supplies (including transportation, repair and maintenance) from regular stocks which are utilized or consumed in providing requested assistance.

agreed to in writing between the Administrator and the agency.

§ 2205.83 Procedures for requesting reim

(6) All costs incurred which are paid from trust, revolving, or other funds, the full reimbursement of which is required by law.

bursement.

(a) Requests for reimbursement of amounts greater than $1,000 may be submitted at any time. Requests for lesser amounts will be submitted quarterly. Final accounting for expenditures will be submitted within 90 days after completion of an agency's work under each request for assistance. Billings totaling less than $1,000 are not to be submitted more often than quarterly.

(7) Such other costs as the Administrator may approve, based upon written justification, submitted by the agency concerned, or as otherwise

(b) Requests for reimbursement will be accompanied by documentation which specifically details personnel services, travel and all other expenses by object class as specified in OMB Circular A-12 and by any sub-object classification used in the agency's accounting system. In addition, where contracts constitute a significant portion of the billings, a listing of the individual contracts and their associated cost will be provided.

(c) Reimbursement requests will cite the specific directive or request for assistance under which the work was performed, and the disaster identification number. Requests for reimbursement of costs incurred under more than one directive or request will not be combined for billing purposes.

(d) Unless otherwise agreed, all requests for reimbursement shall be directed to the FDAA Regional Director of the region in which the costs were incurred.

(e) All Financial records, supporting documents, statistical records, and other records pertinent to the provision of services or use of resources of other Federal agencies shall be retained and shall be accessible to duly authorized representatives of HUD and the U.S. Comptroller General for the purpose of making audits, excerpts, and transcripts for a period of three years starting from the date of submission of the final billing.

CHAPTER XV-MORTGAGE INSURANCE

AND

LOAN PROGRAMS UNDER THE

EMERGENCY

HOMEOWNERS' RELIEF ACT, DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT

Part

2700

Emergency homeowners' relief program

Page 1058

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