General supervision over all programs assigned to the National Archives and Records Service is provided. Supervision is provided in the Central Office by the Archivist and his assistant, aided by a small administrative staff, and in the field by 5 Regional Commissioners. The net savings of 8 positions and approximately $140,000 reflected in FY 1973 is the result of th direction of NARS regional programs being consolidated under 5 Regional Commissioners during FY 1972. The cost of postage ($350,000) for all programs of the Service is provided for in this activity.

EXPLANATION OF DISTRIBUTION BY OBJECTS (See Activity Data Sheet) 11 Personnel Compensation and Staff. $498,000. For 23 permanent positions (23 average employment) is distributed as follows:

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Personnel Benefits.

$42.000. Includes $33,400 for direct contribution to retirement fund; $6,000 for health benefits; $1,900 for group insurance; and $700 for reimbursement for expenses from the Employees Compensation Fund pursuant to P.L. 86-767.

21 Travel and Transportation of Persons. - $27,500.

Includes $2,500 for

motor pool services and $25,000 for approximately 500 days of travel required for inspection of field operations and participation by regional commissioners in records management surveys and records center

operations.

22 Transportation of Things.

transportation.

- $1,000. For motor pool and commercial

$359,700. Includes $350,000 for

23 Rent, Communications, and Utilities.

postage fees, $6,000 for communications services, and $3,700 for equipment depreciation.

4. Service Direction (Continued)

4 Printing and Reproduction. and other materials.

5 Other Services.

$17,000. For health room and miscellaneous services.

6 Supplies and Materials. $3,600. For normal administrative supplies.

1973

Change 1974 HIGHLIGHT

Amount

$1,624,000

+347,000 $1,971,000

OPERATING EXPENSES, NARS

5. Administrative Operations

This activity provides funds for administrative and staff support for records management and archival programs financed under Operating Expenses, NARS.

1. Administration.- Provides accounting and reporting, credit, insurance, and related financial services including the cost of ADP services for accounting, payrolling, and invoice processing, budget, personnel administration, management systems, and office services, auditing, investigations, and development and design of internal ADP systems.

2. Civil Rights.- Provides development, implementation, and surveillance of an effective GSA equal employment opportunity and contract compliance programs.

3. Legal Services.- Performs all legal services in connection with the archival and records management programs, and material published in the Federal Register pursuant to provision of the Administrative Procedures Act.

JUSTIFICATION

AO support for NARS expressed in percentage relationship to the appropriation totals and comparative man-year equivalents is as follows:

The increase of $347,000 in 1974 over 1973 is required to correct underfinancing of the AO Fund in 1972 from the National Archives and Records Service and provide administrative support for 1974 equivalent to the program increases. The actual AO Fund costs in 1972 in support of NARS were $1,772,059 or a percentage relationship of 6%. The 1974 AO Fund estimate has been projected at 5.9%.

Selected financial and personnel workload in relation to the National Archives and Records Service functions is indicated in the following:

Total AO Fund support on an integrated basis for all GSA programs is justified under the heading "Administrative Operations" in Volume VI of GSA's Congressional estimates.

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