PERSONNEL; CONTINGENCY FUND We believe the presently authorized number of personnel will be sufficient to enable us to meet the increased demands for our services during 1966. Senator MONRONEY. How much of that $267,000 is to replenish your reserve contingencies? You used only $125,000 of the reserve for the pay increase, did you not? Mr. BUCKLEY. Yes, sir; we have not required the use of any more of it. Senator MONRONEY. This will build up your contingency fund above the $200,000 figure? Mr. BUCKLEY. If it is not used in a given year it lapses, so it will be $200,000 again that we are requesting. We are asking for no new personnel, but we have included an additional $38,600 to defray the cost of within-grade and salary increases and personnel benefits provided by law. POSTAGE AND OFFICE SUPPLIES Also requested is an additional $6,500 to cover additional postage payments to the Post Office Department for the increased number of administrative mailings necessitated by the greater number of communications that increased publications sales involve. The increases of $1,500 for miscellaneous office supplies and $30,000 for additional price lists of publications also result from the growth in the sale of, and demand for information about Government publications with which we are faced. Senator MONRONEY. Could I ask you a question there? Mr. BUCKLEY. Yes, sir. Senator MONRONEY. How do you handle the postage on these outgoing publications? Mr. BUCKLEY. We keep a record of the number of mailings of each type, Mr. Chairman, and we pay quarterly to the Post Office Department on that number of mailings. Senator MONRONEY. The Post Office Department, you figure, is fully reimbursed on the matter of each given type of document so you are paying your fair share of the postal rates. Mr. BUCKLEY. Yes, sir; we have worked with them on it. They are quite satisfied, and so are we, on that basis. DEPOSITORY LIBRARIES The number of designated depository libraries has reached 832 and we estimate that an additional 50 will be designated during fiscal year 1966. We have requested the additional amount of $58,000 under "Printing and reproduction" to cover the cost of printing the publications and also $4,935, the postage required to distribute them to these new 50 depositories. DISTRIBUTION OF CENSUS BUREAU PUBLICATION We have begun the mailing to depository libraries of certain Census Bureau publications not printed by the Government Printing Office and are ready to begin a similar distribution of selected publications of the Interior Department. We plan to continue this program with the publication of these two agencies during the coming year, with the hope that we shall have had enough additional experience to enable us to make an authoritative evaluation of it next year. Senator MONRONEY. This was a program we started last year, was it not, and we wanted to be sure we had sort of a test tube operation so we would not run into an exorbitant cost. It is limited to two. Mr. BUCKLEY. The Census Bureau and the publications of the Interior Department during the current year; yes, sir. Senator MONRONEY. And they will be distributed to these 832 depositories? Mr. BUCKLEY. Those which select them. We offer them first to the depositories for their selection and those that indicate a desire to receive them get the distribution of the publications. Senator MONRONEY. What percentage of these depositories are demonstrating this desire to receive them? Mr. BUCKLEY. In the case of the Interior Department, it has been about 300 out of roughly 800 at the time we made the survey. For the Census Bureau, Mr. King, it is approximately the same, is it not? Mr. KING. Census Bureau runs a little more, approximately 375 libraries. Mr. BUCKLEY. Slightly more in the case of the Census, but an average of about 300 of the depositories in the case of the Interior Department material. COMPLETION OF SURVEY Senator MONRONEY. This has been on for a full year? Mr. BUCKLEY. Not yet, Senator. We began the distribution of the Census publications in late January; we have not yet made any actual distribution of the Interior Department publications, but we have completed the survey and we are ready to begin as soon as the first publications can be furnished to us. Senator MONRONEY. And it will be, perhaps, 2 years before we will have a sufficient trial run to know whether we should expand it to other departments? Mr. BUCKLEY. We are going to have something for you next year and at that time we will see whether it has been, in your opinion, sufficient to permit an evaluation. We will have a great deal more, certainly, after an additional year. Senator MONRONEY. Yes; you may continue. Mr. BUCKLEY. We are including in this request only an additional $2,465 to cover the postage cost of these non-GPO-produced publications to the 50 additional depositories that we estimate will be designated in 1966. RESERVE FOR CONTINGENCIES The $200,000 reserve for contingencies that is again included has proved of great benefit in our programs. In addition to the use that was required by law that we referred to a moment ago, we used $172,400 of it last year to meet sharply increased requirements of the depository distribution operation. Apart from the special use authorized by law, this year, we have not as yet needed any more of it for the current year. It provides an effective cushion against increased workloads that cannot be anticipated, which are not unusual in service-type operations such as ours, and which formerly necessitated frequent budget amendment. We appreciate, Mr. Chairman, the privilege of appearing before you today, as we do also the help that this committee has given us in the past. We shall continue our efforts to provide Congress and the public with the services required of the Office of the Superintendent of Documents, in an efficient and economical manner. DEPOSITORY LIBRARIES AUTHORIZED Senator MONRONEY. Thank you very much, Mr. Buckley. You stated there are 832 depository libraries at the present time, and you estimate another 50 will be added during 1966. How many depository libraries are authorized under the act? Mr. BUCKLEY. There can be a maximum of about 1,340, Mr. Chairman, under the present act. The doubt about the exact number is because it permits the designation of Government libraries to the number of major bureaus that there are in each department. Approximately 1,340 as a total. Senator MONRONEY. This would average about how many to the State? Mr. BUCKLEY. Well, sir, we have depositories in all of the 50 States, plus Guam, American Samoa, the Virgin Islands, and Puerto Rico, but it runs entirely by congressional districts, and the number for the larger States would, of course, be appreciably larger than the smaller. Senator MONRONEY. You mean in New York you will have one in every three or four blocks in New York City? DESIGNATION OF LIBRARIES Mr. BUCKLEY. Throughout the United States, Senator, you will have two representative designations for each congressional district, plus two senatorials, that may be anywhere within the State, so in a large State like California or New York, where you have many congressional districts, you would have many more depositories than in a State like Delaware or Nevada or Alaska. Senator MONRONEY. Will you print in the record the designated depositories? Mr. BUCKLEY. A list of them, sir? Senator MONRONEY. Yes, sir, by State. Mr. BUCKLEY. Yes, sir. Senator MONRONEY. I think it might help to eliminate confusion in knowing where they are. I personally do not know where all of them are in Oklahoma. I have designated some as a Congressman and some as a Senator. Mr. BUCKLEY. That is right. Mr. HARRISON. Mr. Chairman, there is a publication which lists all the depositories. Senator MONRONEY. I think it would be good to have it in the record. Mr. BUCKLEY. We can bring the listing up to date and have it inserted in the record. (The information requested follows:) LIST OF DEPOSITORY LIBRARIES AS OF JUNE 15, 1965 Under provisions of the law, certain libraries are designated depositories for Government publications. Through them Federal Government documents are made available to residents of every State, District of Columbia, and island possessions. Distribution to the libraries is made by the Office of the Superintendent of Documents. It is sometimes impossible to obtain desired publications by purchase from the Superintendent of Documents. Stocks may have been exhausted or the document may be out of print. In these instances the depositories render an invaluable service by keeping such publications permanently available. Every Government publication, of course, cannot be consulted at all depository libraries, as each library selects the classes of publications of interest to its particular clientele. The following list shows the locations and names of the depository libraries. ALABAMA Auburn Auburn University Library. Birmingham: Howard College, Harwell G. Davis Library. Birmingham Southern College, M. Paul Phillips Library. Florence Florence State College Library. Gadsden Gadsden Public Library. Huntsville: University of Alabama in Huntsville Library. Jacksonville: State Teachers College Library. Maxwell Air Force Base: Air University Library. Mobile: Mobile Public Library. Mobile (Spring Hill): Spring Hill College, Thomas Byrne Memorial Library. Department of Archives and History Library. Supreme Court Library of Alabama. Normal: Alabama Agricultural & Mechanical College, Carnegie Library. Troy Troy State College Library. Tuskegee Institute: Hollis Burke Frissell Library. Flagstaff: Arizona State College Library. Department of Library and Archives (regional). Tempe Arizona State University, Matthews Library. 49-381 0-65-14 ARKANSAS Arkadelphia: Ouachita Baptist College Library. Batesville: Arkansas College Library. Clarkesville: College of the Ozarks Library. College Heights: Arkansas Agricultural and Mechanical College Library. Little Rock: Little Rock Public Library. Supreme Court Library. Magnolia Southern State College, J. M. Peace Library. CALIFORNIA Anaheim Anaheim Public Library. Earl Warren Legal Center Library of University of California at Berkeley. Chico Chico State College Library. Claremont: Pomona College, Honnold Library. Davis: University of California Library. Downey Downey City Library. Fresno: Fresno County Free Library. Fresno State College Library. Fullerton California State College at Fullerton Library. Irvine University of California at Irvine Library. La Jolla University of California at La Jolla Library. Los Angeles: Los Angeles County Law Library. Los Angeles Public Library. California State College at Los Angeles. John F. Kennedy Memorial Library. Loyola University of Los Angeles Library. Occidental College Library. Pepperdine College Library. University of California at Los Angeles Library. University of California, School of Law Library. University of Southern California Library. Marysville: Yuba College District Library. Menlo Park: Department of Interior, Geological Survey Library. Monterey: Naval Postgraduate School Library. Monterey Park: Bruggemeyer Memorial Library. Northridge: San Fernando Valley State College Library. Oakland: Oakland Public Library. Orange: Orange County Free Library. |