formation may be submitted in mechanized form following procedures specified by the contract regarding such submission. Otherwise data should be submitted on the DD Form 1586. When data are furnished for mechanized processing, narrative remarks should accompany tapes or cards and identify pertinent items to which they apply, and a printout should be included to expedite processing. If more than one DoD component desires mechanized data processing from a single contractor, components will supply the contractor with a uniform and mutually agreed upon set of data processing instructions. If a major command cannot reach agreement with other DoD components on the mechanized form of CFSR to be submitted, in those instances in which CFSR submissions are required by more than one component, the problem will be submitted to Hq USAF (AFABFC) for resolution.

The contracting officer may, as a part of the preaward survey, request the cognizant contract auditor to evaluate the contractor's accounting policies and procedures to determine whether they are adequate to produce the accounting data required by the CFSR. The contracting officer or his authorized representative may also request the audit review of any specific CFSR considered questionable. However, the regular audit review of all CFSRS is not contemplated. § 814a.6 Instructions for preparing DD Form 1586.

(a) Instructions. Make entries as follows (paragraph numbers correspond to sections on form):

1. Contract number. The assigned contract number and the latest modification number of contractual agreement.

2. Contract type. The type of contract as identified in Subpart D, Part 3, Subchapter A, Chapter I of this title, such as Cost Plus Fixed Fee (CPFF), Fixed Price Incentive (FPI), etc.

3. Contract funding—for FY. The applicable type as specified in the contract as follows: Multi-Year Procurement (MY), Incrementally Funded R&D Contract (INC), Contract for a Single Year (SY). If the contract covers more than 1 year of a program, a report is required for each fiscal year's funds

associated with specific quantities of hardware or services to be furnished during that year. This block must show the fiscal year(s) being reported.

4. Previous report date. The cutoff date of the previous report.

5. Current report date. The cutoff date applicable to this report.

6. Contractor. The name, division (if applicable), and mailing address of the reporting contractor.

7. Program. Identify by name, or by mission, design, and series or other military designation of the prime item(s) purchased on the contract. If the contract is for services or a level-of-effort (research, flight test, etc.) show the title of the service.

8. Appropriation. The appropriation and DoD component source in accordance with the specific instructions in the contract.

9. Contract target. The contract target price.

con

10. Cumulative expenditures. The tractor expenditures recorded to date for contract work authorized. For incrementally funded contracts, enter cumulative expenditures applicable only to funds for the FY(s) covered by this report as shown in item 3.

11. Funding information. a. Line item: Items specified for CFSR coverage in the contract.

b. Funding code: For DoD use.

c. Funding: Dollar amounts of contract funding received by the contractor through the report date shown in item 5. On a report required for MY procurement, this item should contain funds applicable to the fiscal year(s) shown in item 3.

d. Contract work authorized-definitized: The dollar value applicable to the time period (item 3) reported for the contract on which contractual agreement has been reached. Amounts for changes will not be included in this item unless they have been priced and incorporated in the contract through a supplemental agreement.

e. Contract work authorized-not definitized: The contractor's estimate of the fund requirements for contractor effort required, for which firm contract prices have not yet been agreed to in writing by the parties to the contract. Report values only for items for which written orders have been received. For incentive type contracts show net dollar amounts (recognizing contractor participation) in anticipated overruns or underruns occurring under the total contract.

f. Subtotal: The total requirements for contract work authorized (the sum of items 11d and 11e).

g. Forecast-defined: An estimate of forecasted fund requirements for proposed changes known to the contractor but not yet directed by the contracting officer. Clarify in the Narrative Remarks the change document number and estimated value of the change.

h. Forecast-all other: When available, an estimate of the forecasted fund requirements for changes which are anticipated based on historical experience or statistical projections. Clarify in the Narrative Remarks the basis of the forecast.

i. Subtotal: The total requirements for forecasted funding (the sum of items 11g and 11h). Specific limitations on the use of the forecast funding section will be a part of the command's supplementary instructions.

j. Total requirements: The total requirements for contract work authorized and forecasted (the sum of items 11f and 11i).

k. Funds carryover: For incrementally funded Research and Development contracts only, the amount by which the prior Federal fiscal year funds were in excess of the requirements of the prior year. If there is no carryover, show zero. Specific instructions for the use of this item will be made a part of the contract.

1. Net funds required: The sum of items 11j and 11k. (Excess funds in item 11k will be subtracted; insufficient funds will be added.)

12. Commitments and cumulative expenditures. The total commitments and comulative expenditures to date applicable to the period covered by the report (item 3) and projected for the remainder of the time in which contract work is authorized. These commitments and expenditures will be as of the end of succeeding calendar quarters for the remainder of the Federal fiscal year, for not less than three quarters beyond the current quarter, although this would go beyond a fiscal yearend, and thereafter as of succeeding fiscal yearend dates until completion of the contract. Projected data should include all appropriate allocations, anticipated accruals, anticipated overruns and underruns (net dollar amounts recognizing contractor participation), G&A and fee or profit. The entry in the last completed column of this row should be identical to item 11f, "total requirements for contract work authorized."

(b) Narrative remarks-(1) General. As part of the Contract Funds Status Report, the contractor will use the Remarks section to submit information regarding changes, as indicated in this paragraph. A change in a line item will be reported when the dollar amount reported in item 11j of this submission differs from that reported in the preceding submission. The movement of dollar amounts from one column to another (items 11d through 11h), indicating a change in the firmness of fund requirements, need not be reported in this section. Change reporting should include the following:

(i) The location of the changed entry (page, line, and column).

(ii) The amount of dollar change. (iii) The coded identification of the cause (see classification in subparagraph (2) of this paragraph) and,

(iv) A narrative explanation of the cause of each change.

(2) Change categories. The contractor will use the categories shown in this subparagraph to identify the reasons for changing fund requirements. These categories identify two basic causes for changes in funds requirements: Changes in the scope of the system/program contract (identified simply as Scope Changes) and changes in the price with no changes in the scope (Price Changes). Categories will be used as shown unless the contractor is advised of specific alternatives through contractual channels. Generally, one category will describe one change, but it is recognized that more than one category may be required in selected cases of changes in estimates of funds required. In such cases reporting contractors should identify changes using more than one change category and use the Remarks section to describe the circumstances of overlap or duplication. The reasons for change are classified as follows:

(i) Scope changes. There are four categories for this class of reasons for change in estimates. Report total fund requirement changes (item 11) due to:

(a) Code A1: Changes in system or contract requirements and/or end-item performance characteristics such as speed, weight, reaction time, circular error probability, safety features, payload, frequency propagation, range, or

scan.

(b) Code A2: Changes in the quantity ordered.

(c) Code A3: Changes in the approved delivery schedule.

(d) Code A4: Other changes in scope that affect the system/program or contract as approved.

(ii) Price changes. There are seven categories for this class. Report total fund requirement changes (item 11j) due to:

(a) Code B1: Additional engineering or technical specifications and/or effort required to meet approved requirements or performance characteristics of the system or end-items in the contract.

(b) Code B2: Deletion of engineering or technical specifications or related effort while still meeting the approved scope of the system or contract.

(c) Code B3: Unforeseen nontechnical problems or incidents; e.g., excessive equipment downtime, strikes, floods, Acts of God, unavailability of manpower, material, and facilities, or other unforeseeable problems.

(d) Code B4: Dollar fluctuations of general economic factors such as labor rates or material costs.

(e) Code B5: Revised system or program manager proposed requirements, such as rephased fiscal year funding authorizations, delayed authorization to proceed, withdrawal of funds, or revised approved program manpower authorizations.

(f) Code B6: Correction or refinement of previous estimates due to mathematical errors, failure to properly define the scope or work statement, unavailability of current data, inadequate time to prepare estimate, use of improper assumptions, poor evaluation and/or integration of Government/contractor estimates, contract negotiation, rephasing of fiscal year fund requirements without change in total cost, or lack of determination of the interface of one system with requirements of another system.

(g) Code B7: Other price changes that do not affect the scope of the contract.

Subpart G-Foreign Service Personnel

Department of State beneficiaries. VA employees and their dependents in oversea offices.

Peace Corps volunteer personnel and their dependents.

Subpart H-Department of Justice (Including Federal Bureau of Investigation), Federal Aviation Agency, Department of Defense, and Other Federal Agencies

815.70

815.71

815.72

815.73

815.74

815.75

815.10

Retired members.

Department of Justice.

Federal Aviation Agency (FAA). Secret Service special agents. Job Corps and Volunteers in Service to America (VISTA) personnel. Department of Defense and other U.S. Government agency employees paid from appropriated and nonappropriated funds and their dependents outside the United States.

Federal Civilian Employees Health Program.

Physical examinations for special categories of personnel.

Subpart I-Miscellaneous Categories of Personnel Sec. 815.80 American National Red Cross personnel, other officially recognized welfare workers, and their dependents.

815.81

815.82

com

U.S. citizen scientific consultants, technical representatives, and contract technicians and their dependents outside CONUS. Alien scientific and technological specialists; employees of mercial airlines; civilian employees of "Cost-Plus-A-Fixed-Fee" contractors; and certain civilians (U.S. citizens) outside CONUS. Civilians training in Air Force facilities, performing aircrew duties, or flying in Air Force aircraft. Army and Air Force Exchange Service personnel proceeding overseas. Persons not included elsewhere. Subpart J-The Secretary of the Air Force and Designees

815.83

815.84

815.85

This part specifies who is eligible for medical care in Air Force medical treatment facilities, prescribes the extent of care authorized, and provides guidance for charges for such care.

§ 815.2 Definitions.

(a) Armed forces. The Air Force, Army, Navy, Marine Corps, and Coast Guard including their reserve components.

(b) Bureau of Employees Compensation (BEC) beneficiary. A civilian employee, including a civilian officer, of the U.S. Government who is injured or incurs a disease in the performance of duty and is designated as a beneficiary by the Bureau.

(c) Chronic disease. Nonacute conditions and disabilities in which the prognosis indicates long continued duration of the illness.

(d) Continental United States (CONUS). U.S. territory including the adjacent territorial waters located within the North American Continent between Canada and Mexico.

(e) Dependent. Unless otherwise qualified, a person having one of the following relationships to his or her sponsor: The lawful wife, the unremarried widow, the lawful dependent husband, the unremarried dependent widower, an unmarried legitimate child, including stepchild or adopted child, or a dependent parent or parent-in-law.

(f) Disability. A disease, injury, or other physical or mental defect.

(g) Elective medical care. Medical, surgical, or dental care desired or requested by the individual or recommended by the physician or dentist which, in the opinion of professional authority, can be performed at another time or place without jeopardizing life, limb, health, or well-being of the patient.

An example is surgery for cosmetic purposes. Certain nonessential dental prosthetic appliances, as determined by a dental officer, also fall into this category.

(h) Emergency medical care. The immediate inpatient or outpatient medical care required to revent loss of life, limb, or undue suffering.

(i) Hospital commander. The director of base medical service/commander of base medical unit, of hospitals or dispensaries, as appropriate.

(j) Medical care. Inpatient, outpatient, dental care, and related professional services, unless otherwise qualified.

(k) Member of a uniformed service. A person appointed, enlisted, inducted, called, ordered, or conscripted in to a uniformed service who is serving on active duty or active duty for training.

(1) Retired member of a uniformed service. A former member of a uniformed service who is entited to retired, retirement, retainer, or equivalent pay as a result of service in a uniformed service, other than a member or former member entitled to retired or retirement pay under Title 10, U.S.C. 1331-1337, who has served less than 8 years on full-time duty in the active military service other than active duty for training. Retired personnel serving on active duty are considered the same as other active duty personnel.

(m) Routine dental care. All the medical, surgical and restorative treatment of oral diseases, injuries and deficiencies that come within the field of dental and oral surgery as commonly practiced by the dental profession.

(n) Uniformed services. The Air Force (including aviation cadets), Army, Navy, Marine Corps, Coast Guard, the Commissioned Corps of the Public Health Service, their respective components, and the Commissioned Corps of the Environmental Science Services Administration (formerly Coast and Geodetic Survey). (0) United States. The 50 states and the District of Columbia.

(p) Veteran (Veterans Administration beneficiary). A person who served on active duty in the Armed Forces and was discharged or released therefrom under conditions other than dishonorable.

medical care. He may provide medical care at his facility for authorized patients who are not uniformed service personnel if space and facilities are available and the capabilities of the professional staff permit. However, such persons must furnish the commmander with satisfactory identification to prove their eligibility.

(b) Who may receive treatment for chronic disease. A person requiring only domiciliary care or treatment for chronic disease is not authorized admittance to an Air Force medical facility unless he is a:

(1) Member of the uniformed services on active duty.

(2) Member on the temporary disability retired list of a uniformed service who is to be admitted for medical evaluation.

(3) Person admitted in a bona fide emergency to preserve life or prevent undue suffering.

(c) Subsistence charges. The rate charged for subsistence furnished to persons in patient status who are not entitled to subsistence at Government expense will be in accordance with rates in AFR 168-7 (Outpatient Treatment, and Subsistence in Air Force Medical Facilities).

(d) Use of charts. Subpart L provides further information on the extent of medical care authorized and the related charges for hospitalization and treatment. Chart and references should be used together. (See also Part 880 of this chapter and AFR 168-7.)

Subpart B-Retired Members of the Uniformed Services, Veterans Administration (VA) Beneficiaries, and Soldiers Home Members

§ 815.10 Retired members.

(a) Personnel in this category requiring domiciliary type care or care for chronic disease or invalidism are not normally admitted to an Air Force medical treatment facility and should apply for care in Veterans Administration (VA) medical facilities. Subject to the availability of space, facilities, and capability of the medical staff, retired members and members on the Temporary Disability Retired List (TDRL) may be