Witness: Post.

by him, and the price of the same. He shall also report monthly to the Public Printer the number of documents received by him and the disposition made of the same. He shall have general supervision of the distribution of all public documents, and to his custody shall be committed all documents subject to distribution, excepting those printed for the special official use of the Executive Departments, which shall be delivered to said Departments, and those printed for the use of the two Houses of Congress, which shall be delivered to the folding rooms of said Houses and distributed or delivered ready for distribution to Members and Delegates upon their order by the superintendents of the folding rooms of the Senate and House of Representatives.

SEC. 4. Hereafter the Secretary of State shall cause to be delivered to the Superintendent of Documents the Revised Statutes, supplements thereto, session laws, and Statutes at Large, to supply deficiencies, and to be sold by him under the provisions of section sixty-one of the Act approved January twelfth, eighteen hundred and ninety-five, entitled "An act providing for the public printing and binding and distribution of public documents." (Stat. L., vol. 30, p. 316, chap. 58.)

SEC. 63. The Secretary and Sergeant-at-Arms of the Senate and the Clerk and Doorkeeper of the House of Representatives shall cause an invoice to be made of all public documents stored in and about the Capitol, other than those belonging to the quota of Members of the present Congress, to the Library of Congress, and the Senate and House libraries and document rooms, and all such documents shall by the superintendents, respectively, of the Senate and House folding rooms be put to the credit of Senators, Representatives, and Delegates of the present Congress, in quantities equal in the number of volumes and as nearly as possible in value, to each Member of Congress, and said documents shall be distributed upon the orders of Senators, Representatives, and Delegates, each of whom shall be supplied by the superintendents of the folding rooms with a list of the number and character of the publications thus put to his credit: Provided, That before said apportionment is made copies of any of these documents desired for the use of committees of the Senate or House shall be delivered to the chairmen of such committees: And provided further, That four copies of each and all leather-bound documents shall be reserved and carefully stored, to be used hereafter in supplying deficiencies in the Senate and House libraries caused by wear or loss, and a similar invoice shall be prepared and distribution made as above provided at the convening in regular session of each successive Congress.

SEC. 67. All documents at present remaining in charge of the several Executive Departments, bureaus, and offices of the Government not required for official use shall be delivered to the Superintendent of Documents, and hereafter all public documents accumulating in said Departments, bureaus, and offices not needed for official use shall be annually turned over to the Superintendent of Documents for distribution or sale.

SEC. 98. The libraries of the eight Executive Departments, of the United States Military Academy, and United States Naval Academy are hereby constituted designated depositories of Government publications, and the Superintendent of Documents shall supply one copy of said publications, in the same form as supplied to other depositories, to each of said libraries. (See also Revised Statutes, secs. 501, and 502.)

SEC. 68. Whenever in the division among Senators, Representatives, and Delegates of documents printed for the use of Congress there shall be an apportionment to each or either House in round numbers, the Public Printer shall not deliver the full number so accredited at the respective folding rooms, but only the largest multiple of the number constituting the full membership of each or either House, including the Secretary and Sergeant-at-Arms of the Senate and

(Witnesses: Post, Scott.)

Clerk and Doorkeeper of the House, which shall be contained in the round numbers thus accredited to each or either House, so that the number delivered shall divide evenly and without remainder among the members of the House to which they are delivered; and the remainder of all documents thus resulting shall be turned over to the superintendent of documents, to be distributed by him, first, to public and school libraries for the purpose of completing broken sets; second, to public and school libraries that have not been supplied with any portion of such sets, and, lastly, by sale to other persons; said libraries to be named to him by Senators, Representatives, and Delegates in Congress; and in this distribution the superintendent of documents shall see that as far as practicable an equal allowance is made to each Senator, Representative, and Delegate.

AN ACT To amend section sixty-eight, chapter twenty-three, of volume twenty-eight of the United States Statutes at Large.

Be it enacted by the Senate and House of Representatives of the United States of America in Congress assembled. That section sixty-eight, chapter twentythree, of volume twenty-eight of the United States Statutes at Large be, and the same is hereby, amended so that it shall read as follows:

"Whenever in the division among Senators, Representatives, and Delegates of documents printed for the use of Congress there shall be an apportionment to each or either House in round numbers, the Public Printer shall not deliver the full number so accredited at the respective folding rooms, but only the largest multiple of the number constituting the full membership of each or either House, including the Secretary and Sergeant-at-Arms of the Senate and Clerk, Sergeant-at-Arms, and Doorkeeper of the House, which shall be contained in the round numbers thus accredited to each or either House, so that the number delivered shall divide evenly and without remainder among the Members of the House to which they are delivered; and the remainder of the documents thus resulting shall be turned over to the superintendent of documents, to be distributed by him, first, to public and school libraries for the purpose of completing broken sets; second, to public and school libraries that have not been supplied with any portions of such sets; and, lastly, by sale to other persons; said libraries to be named to him by Senators, Representatives. and Delegates in Congress; and in this distribution the superintendent of documents shall see that as far as practicable an equal allowance is made to each Senator, Representative, and Delegate." Approved, April 6, 1904.

JANUARY 5, 1907.

(Part of testimony, given on abore date, before the Committee on Expenditures in the Department of Agriculture.)

STATEMENT OF MR. W. P. SCOTT, SPECIAL EMPLOYEE OF THE CLERK'S DOCUMENT ROOM, HOUSE OF REPRESNTATIVES.

(The witness was duly sworn by the chairman.)

The CHAIRMAN. What position do you hold. Mr. Scott?

Mr. SCOTT. I am a special employee of the Clerk's document room. I occupy the same position in the Clerk's document room that Mr. Grayson does in the House document room.

The CHAIRMAN. In the clerk's document room?

Mr. SCOTT. Yes, sir.

The CHAIRMAN. I find that under the apportionment prior to the adoption of the new regulations by the Joint Committee on Printing there were twenty copies of the detailed statement of expenditures in the Agricultural Department deposited with the Clerk of the House. Can you tell the committee what has been done with

(Witness: Scott.)

those twenty copies each year-what call has been made for them, etc.?

Mr. SCOTT. In the first place, we keep a file of all public docu

ments.

The CHAIRMAN. Yes. That is what you call an office file?
Mr. SCOTT. Yes.

The CHAIRMAN. How many copies do you keep for that purpose? Mr. SCOTT. We always put 2 copies in the files, and sometimes several more than that; but if the document is very large we generally put only 2 or 3 copies in the files. Then we furnish the Clerk of the House a copy, we furnish the file clerk of the House a copy, and the journal clerk of the House a copy, and the index clerk of the House a copy, and the distributing clerk of the House a copy, and the newspaper clerk of the House a copy.

The CHAIRMAN. What is done with the additional copies that you have left. That exhausts quite a number of them.

Mr. SCOTT. We give those away if there is any call for them. The CHAIRMAN. Is there any call for this document I have just inquired about the Expenditures of the Department of Agriculture? Mr. Scorт. Oh, once in a while I have had a call for it, but very seldom.

The CHAIRMAN. Then the copies that are deposited with the Clerk of the House are substantially distributed to men connected with the House?

Mr. Scorr. That is an allotment for the Clerk's department.

The CHAIRMAN. Yes.

Mr. Scort. Now, if you will notice the Senate documents, the Clerk's department only receives 10 copies of each document.

The CHAIRMAN. Do you mean the Secretary of the Senate?

Mr. Scort. The Senate documents. We receive 20 of the House documents.

The CHAIRMAN. Yes.

Mr. SCOTT. We only receive 10 of the Senate documents.

The CHAIRMAN. I think I have not any table here giving the Senate documents.

Mr. Scort. That is the fact, nevertheless.

The CHAIRMAN. Yes.

Mr. SCOTT. When I was before the Printing Committee they asked me if that number could be reduced. Of course the number of 10 could not; but I consulted with the Chief Clerk about the matter, and we reduced the number of the House documents from 20 to 15, because we thought we could get along with that number.

The CHAIRMAN. Can you not reduce it still further?

Mr. SCOTT. Not very well. It takes every one of the 10 copies of the Senate documents, for instance.

The CHAIRMAN. To supply these various men?

Mr. SCOTT. To supply these men.

The CHAIRMAN. What use do they make of this document when they get it?

Mr. Scorr. I do not think I can answer that question, Mr. Littlefield.

The CHAIRMAN. You do not have enough to do with the detail of it to know of what practical value it may be to them?

(Witness: Scott.)

Mr. SCOTT. No. The index clerk, I think, usues it in connection with his indexing business, and what use the file clerk makes of it I do not know. I know they are very anxious about getting it.

The CHAIRMAN. They have it for the purpose of keeping their files complete, I suppose, of all these documents?

Mr. SCOTT. I think they undertake to keep a copy of everything that is published. I have never examined their files, but I believe that is true.

The CHAIRMAN. Who directs the binding of a volume like that [indicating]? I am using, for illustration, a book called "Senate Reports, third session Fifty-third Congress, 1894-95, volume 1". That seems to bind up about everything.

Mr. SCOTT. That is a copy of an old book, left out of the old reserve documents. The reserve documents are now held by the Government Printer in stitched form and are never bound unless a Member or a Senator orders it done direct; not through our office and not through the Secretary of the Senate's office, but there is a provision in the law by which a Member orders his reserve documents bound direct.

Mr. SAMUEL. It is a special matter?

Mr. SCOTT. It is done by writing a letter to the Government Printer asking him to bind the reserve documents. Under the old law--I think the new law took effect in 1895--the reserve documents were bound in that shape, and for the Members of the House they came to our office and were folded and distributed as the Member directed. The CHAIRMAN. Yes. Now, this is a compilation of Senate reports and other material?

Mr. SCOTT. Yes.

The CHAIRMAN. That is, this particular volume that we are using for illustration?

Mr. SCOTT. Yes.

The CHAIRMAN. Who, on the part of the House, designates what shall be printed in a particular volume of House documents; do you know? That is, who has charge of that particular matter?

Mr. FLOOD. Printing or binding?

The CHAIRMAN. Well, of binding together in one volume-that is what I mean-or determining what shall be bound in one volume.

Mr. SCOTT. That seems to be left to the Government Printing Office, so far as I know. I do not know anything about the reserve documents, except that I merely brought that copy in to show you that a part of this book is composed of valuable material.

The CHAIRMAN. Yes; that is true.

Mr. SCOTT. You see it contains the banking and currency reports, the report on national bank notes, etc., in the back; then these reports in the first part here are not of any particular value to anyone, but they are bound consecutively.

The CHAIRMAN. In consecutive numbers?

Mr. Scort. In consecutive numbers.

Mr. SAMUEL. Only by order of some Member?
The CHAIRMAN. No; that is a public binding.
Mr. Scorт. That is the reserve.

(Witnesses: Scott, Berry.)

The CHAIRMAN. The Members do not have any control over the reserve publications.

Mr. FLOOD. And there is no index to these things at all; you just put these in a number of volumes and make no index to them?

Mr. SCOTT. No; the numbers run consecutively, you see.

Mr. FLOOD. Yes; but you have to know the number of the document in order to be able to find it?

Mr. SCOTT. The number of the document or report; yes, sir.

The CHAIRMAN. The Members do not have any control over the reserve documents except as they make designations of where they are to go?

Mr. SCOTT. They do over the reserve documents; yes. A Member controls that-that is, the Member does not have to receive it unless he wants to. It will be held by the Government Printer in stitched form.

Mr. FLOOD. But any Member can have any document bound that he wishes to?

Mr. SCOTT. Yes; he can order it bound.

The CHAIRMAN. But the reserve documents we have in this table, submitted with the regulations of the Joint Committee on Printing, are included under these heads-" Superintendent of documents, depositories?"

Mr. SCOTT. Yes.

The CHAIRMAN. We understand that those are all bound up?
Mr. SCOTT. Yes.

The CHAIRMAN. And distributed to the various libraries and such ether institutions as may be designated, and they are designated, with the exception of a small number, something like 14 or 16. The Smith sonian Institute, foreign exchanges-they are also all bound-53 of them; the Senate library, 15; the House library, 15; the Library of Congress. 9, and the State Department, 1. Those are all bound, making a total bound reserve, prior to the regulation, of 595. I do not understand that those are subject to the order of Members of the House except as they distribute or order distributed the number bound up for depositories.

Mr. SCOTT. It is only the Member's personal number that they control, and that is turned over to the superintendent of documents.

The CHAIRMAN. That is all. Mr. Scott; we are greatly obliged to

you.

STATEMENT OF F. V. BERRY, ESQ., ACTING CHIEF CLERK, BUREAU OF INTERNATIONAL EXCHANGES, SMITHSONIAN INSTITUTION,

(The witness was duly sworn by the chairman.) The CHAIRMAN. Your position is what, please?

Mr. BERRY. Acting chief clerk of the Bureau of International Exchanges.

The CHAIRMAN. We wanted to inquire what disposition is made of 53 bound volumes of the detailed statement of expenditures of the Agricultural Department which was sent to the Smithsonian Institution for foreign exchanges; that is, what is done with them, and what their utility is?