in the custody of the General Services Administration to other governmental departments and agencies, to be used or operated by such other departments or agencies while the property in question continues to constitute a part of the National Industrial Reserve.

§ 266.601 Request for transfer.

The head of any governmental department or agency may present a written request to the Secretary of Defense for the transfer to his department or agency of any property in the National Industrial Reserve which is being held by the General Services Administration for the use of, or operation by, the department or agency on behalf of which the request is made. Such request shall be in writing, and shall set forth in detail the uses that are intended to be made of the property, the standard of maintenance that is contemplated, the effect of such use or operation upon the availability of the property for the purpose of national defense, and other contemplated terms and conditions of the proposed transfer. The department or agency so making a request shall furnish the Secretary of Defense with such additional information relating to the proposed use and operation of the property as the Secretary of Defense may request. § 266.602 Terms of transfer.

The Secretary of Defense may deny any such request, or may offer to transfer the property requested upon terms other than those contained in the request.

§ 266.603

Direction to transfer.

The Secretary of Defense may, in his discretion and without request, direct that property in the National Industrial Reserve under the control of the General Services Administration be transferred to any one of the military departments of the Department of Defense or any other department or agency, with his consent for the use of, or operation by, such department or agency, without reimbursement.

§ 266.604 Accountability and responsibility.

Upon completion of the transfer of the property, in accordance with the terms of transfer prescribed by the Secretary of Defense, and pursuant to the regulations and procedures of the disposal

agency having control of the property prior to the transfer, the department or agency to which the property has been transferred shall be responsible for the the proper maintenance of the property and for its availability for purposes of national defense, as prescribed by the Secretary of Defense in the terms of transfer.

§ 266.605 Inspection and reports.

While subject to the use of, or operation by, such other governmental department or agency, the property shall be available for the engineering surveys and inspections provided for in §§ 266.400 to 266.404-2, and such department or agency shall adhere to the maintenance requirements specified in said § 266.400 and shall make such reports to the Secretary of Defense from time to time concerning the property's condition and availability, together with accounts of its operation, as may be requested by the Secretary of Defense. § 266.606

Return of property.

Whenever such governmental department or agency has no further need for the use or operation of property transferred to it under this §§ 266.600 to 266.606 it shall promptly notify the Secretary of Defense. Upon receipt of such notice, the Secretary of Defense shall cause a review to be made of the justification for the retention of such property in the National Industrial Reserve, and if such retention is determined to be justified, the Secretary of Defense may (a) cause it to be transferred to another department or agency for its use in accordance with terms and conditions to be prescribed, or (b) direct it to be transferred to the General Services Administration to be held by it in the National Industrial Reserve.

LOAN OF PROPERTY IN THE NATIONAL INDUSTRIAL RESERVE TO NONPROFIT EDUCATIONAL INSTITUTIONS AND TRAINING SCHOOLS

§ 266.650 Scope of §§ 266.650 to 266.654.

Sections 266.650 to 266.654 deal with the rules and procedures governing loans of property in the National Industrial Reserve by the General Services Administration to nonprofit educational institutions and training schools, as provided in the act. Such loans will be limited to certain machine tools and industrial

The head of any nonprofit educational institution or training school as defined in § 266.201-7 may make a written application to the General Services Administration for the loan of specific machine tools or industrial manufacturing equipment for the use of such institution or school in connection with a program of instruction. The application shall specify in detail the property requested, the nature of the program, and the number, age, and qualifications of the persons expected to participate in the program. § 266.652

Investigation and report by General Services Administration. Upon receipt of an application for a loan of property in the National Industrial Reserve the General Services Administration will cause an investigation to be made to determine (a) whether the applicant conforms to the definition contained in § 266.201-7, (b) the accuracy of the statements contained in the application, (c) the ability of the applicant properly to care for and maintain the property, (d) the importance of the property in question to the program of instruction, (e) the relative importance of the program as a means of training critically-needed skills, compared to the importance of preserving the productive capacity of the property for future use, and (f) such other facts as may be material. The results of such investigation will be reported by the General Services Administration to the Secretary of Defense together with its recommendation with respect to the granting or denying of the application.

§ 266.653 Action by Secretary of Defense, conditions of loan.

The Secretary of Defense may in his discretion authorize or refuse to authorize such loan. In the event that it is authorized, the loan of the property applied for will be upon terms (a) requiring the property to be fully cared for and maintained by the applicant according to such standards as the Secretary of Defense may prescribe, (b) requiring the property to be kept available for immediate return upon request to the General Services Administration or such other Governmental department

or agency, or other person as the Secretary of Defense may designate, and (c) requiring the applicant to assume all costs of transportation, maintenance, and insurance of the property while subject to the loan, so that the loan will be without expense to the Government.

§ 266.654 Authorization to General Services Administration.

In the event that the Secretary of Defense approves the loan, the General Services Administration will be notified of such approval, and will be authorized to make the loan upon the conditions prescribed in § 266.653, and such other terms as the General Services Administration may prescribe.

DISPOSITION OF EXCESS INDUSTRIAL PROPERTY FREE OF NATIONAL SECURITY CLAUSE WHEN NO LONGER REQUIRED FOR NATIONAL INDUSTRIAL RESERVE § 266.700 Scope of §§ 266.700 to 266.701-2.

Sections 266.700 to 266.701-2 deal with procedures for disposition of property in the National Industrial Reserve when it is no longer needed for such reserve. § 266.701

Relinquishment or waiver of National Security Clause.

Whenever the Secretary of Defense shall determine that the retention of the productive capacity of an excess industrial property in the National Industrial Reserve (including a lesser part or interest than the entire property) is no longer essential to the national security, it will authorize the relinquishment or waiver of a part or all of the provisions of the National Security Clause applicable to such property.

§ 266.701-1

Property under control of disposal agency.

If the property is under the control of a disposal agency, the Secretary of Defense will notify the head of such disposal agency of the relinquishment or waiver of the National Security Clause, and the property shall thereafter be offered for disposition free from the provisions so relinquished or waived.

§ 266.701-2 Property under control of a transferee.

If the property has been disposed of to a transferee subject to a National Security Clause, the Secretary of Defense will relinquish or waive the National Security Clause.

In furtherance of the Defense Standardization Program, it is the policy of the Department of Defense to make maximum utilization of industry effort expended in the development of standardization documents. Industry standardization documents shall be used whenever considered feasible by the cognizant technical activity in the fields of research, design, development, and acquisition of material. DoD activities are encouraged to make optimum use of the facilities of industry groups in the development of industry standardization documents having a present or potential DoD use. An industry document which has received that degree of DoD approval presently required for issuance of a coordinated Federal or military specification or standard shall be approved for use within the Department of Defense. An industry document, coordinated and approved by a military service in the same manner as that serv

ice coordinates and approves military specifications and standards for limited coordination status, shall have the equivalent status. Only complete industry standardization documents of a specified issue will be selected by DoD for either coordinated status or limited coordination status equivalent. The referencing of industry standardization documents in their entirety, or in part, in military and Federal specifications and standards is authorized.

§ 268.4 Definitions.

For purposes of this part, the following terms shall have the meanings described below:

(a) Industry group. A nongovernmental organization conducting professional standardization activities. (An individual or a concern organized for profit is not an industry group within the sense of this instruction.)

The following principles shall govern DoD participation and representation in industry groups:

(a) Participation. (1) Military services shall participate to the extent practicable in the work of industry groups to further the objectives of the Defense Standardization Program. Participation shall be consistent with DoD Directive 5500.2, "Policies Governing Participation of DoD Liaison Representatives in Activities of Technical Societies, Associations and Groups".

(2) Each assignee shall provide or arrange for active DoD participation in those industry group projects in which DoD has a real interest based upon a current or anticipated military requirement. An assignee shall insure that DoD participation so provided or arranged for represents the interests of all the services and is in fact a DoD representation.

(3) Each assignee will ascertain prior to providing or encouraging DoD participation, that the industry project will result in a timely document. If it is determined that the efforts of the industry group will not have a timely result, then DoD efforts should be directed

toward drafting an appropriate military document.

(b) Representation. While adequate DoD representation in the work of industry groups is essential to the attainment of DoD standardization objectives, excessive DoD representation in terms of numbers of official DoD participants is to be discouraged. The number of persons officially representing DoD as participants in projects of an industry group shall be consistent with the importance of the project to DoD and shall be limited to that minimum needed for effective representation of DoD interests.

(c) Coordination of DoD effort. (1) Each assignee will avoid unnecessary duplication of effort in standardization projects, whether military or industry.

(2) It is the responsibility of an assignee to keep other interested DoD activities and the Armed Forces Supply Support Center informed of industry standardization action pertinent to the Defense Standardization Program.

(3) In partial fulfillment of this responsibility to coordinate DoD standardization effort, each assignee shall, within the area of its assignments, provide for establishment and maintenance of DoD representation on committees of industry groups for matters pertaining to standardization and the development of specifications and standards to the extent that common interest exists and actual benefit to DoD results. A copy of a list of liaison representation identifying the industry groups will be furnished the Standardization Division, AFSSC, semiannually on 30 December and 30

June.

§ 268.6 DoD control of DoD require

ments.

Approval of an industry document for use in DoD procurement shall be granted only for a specified issue (see § 268.7(a)) which meets the requirements of the Department of Defense.

(a) Approved industry documents having coordinated status. An industry document which has received that degree of DoD approval precently required for issuance of a coordinated Federal or military specification or standard shall be approved for use within the Department of Defense. In order for an industry document to be approved for use, it must be subjected to the identical DoD administrative processes required for approval of a coordinated Federal or military specification or standard.

(1) Existing industry documents. With respect to existing industry documents, an assignee has the following standardization responsibilities within areas of its assignment:

(i) Select those having a potential for DoD use.

(ii) Establish projects for:

(a) Obtaining the requisite coordination within DoD on the documents selected;

(b) Obtaining such additional industry coordination as is necessary on these documents;

(c) Arranging for their final DoD approval; and

(d) Identifying them as approved industry documents in the index prescribed by § 268.7.

(2) Proposed

industry documents. With respect to proposed industry documents, an assignee has the following standardization responsibilities within the area of its assignment:

(i) Maintain a continuing awareness of existing projects intended to result in an industry document.

(ii) Encourage industry groups to initiate new projects for documents which will satisfy a current or potential DoD requirement.

(iii) Insure active DoD participation (see § 268.5) in all projects in which DoD has a real interest based upon a current or anticipated DoD requirement.

(iv) Establish projects for:

(a) Obtaining formal coordination within the DoD on proposed industry documents resulting from these industry groups' projects;

(b) Submitting to the industry group concerned the official DoD comments on such a proposed document;

(c) Encouraging the industry group to inake that circulation of the proposed industry document to industry which would be made were it a proposed DoD document;

(d) Ascertaining that the industry document finally promulgated is consistent with all essential DoD comments;

(e) Obtaining such additional industry coordination as is necessary; (f) Arranging for final DoD approval; and

(g) Identifying the approved industry document in the index prescribed in § 268.7.

(b) Approved industry documents having limited coordination status. An industry document coordinated and approved by a military service in the same

manner as that service coordinates and approves military specifications and standards for limited coordination status shall have the equivalent status.

(c) Criteria for approval. The primary criteria for determining whether an industry document will be approved for use by the Department of Defense are: The technical sufficiency of the document in terms of DoD requirements; the extent and degree to which an industry document is circulated for comment among, and is acceptable to, interested industry elements; and the assurance that sufficient copies of the document will be available to satisfy demands generated by DoD.

(1) When, in the judgment of the assignee, coordination of the industry document by the industry group has been effected to at least the minimum extent and degree required for a DoD-conducted industry coordination of a military specification or standard, the industry coordination process need not be repeated. If, however, the industry coordination by the industry group does not meet the foregoing coordination criterion, technical requirements of the document may be incorporated into a military document and processed within the military series, after securing the required industry coordination.

(2) An industry document will not be approved for either coordinated-status equivalent or limited coordinated-status equivalent unless it has first been ascertained that:

(i) Sufficient copies are available from the industry source to handle the total estimated DoD demands at no more than a nominal charge for each copy, and

(ii) If the document is copyrighted, that the Government has been granted a royalty-free license for reproduction for its own use and for future reproduction on the contingency that the industry source may cease to make sufficient copies available at some future date. § 268.7 Identification of approved industry documents.

Each industry document approved for use within the Department of Defense in accordance with the procedures herein prescribed shall be identified in a separate section of each existing departmental index entitled "Index of Military Specifications and Standards" and shall be bound integrally therewith. The departmental indexes are also referred to as "Military Indexes for Specifi.

cations and Standards (Vols. II, III, and IV)."

(a) Identification data for industry documents. A military series of numbers shall not be assigned to DoD-approved industry documents. The index will identify each such document by industry group, symbol, number, title, date of the most recent DoD-approved issue and Assignee Activity within DoD. (E.g., ASA C7.1-1953, 2d edition, Soft or Annealed Copper Wire, Specifications for.) Each listed industry document shall be identified in the index as either coordinated-status equivalent or limited coordinated-status equivalent. This identification of status will be in the same form as that now being used in the Index for identifying military specifications and standards as either coordinated or limited coordinated.

(b) Identification of industry source. Whenever the distribution requirements for an indexed industry document are to be met wholly or partially by the industry source, an appendix to the Index will list the name and mailing address of the industry distribution point for each indexed document except for any document generally available in technical or public libraries (e.g., Pharmacopoeia of the United States).