Low-rise dormitory.-The low-rise dormitory (120 students), planned by the Joint Venture and Design Associates, will consist of three dormitory stories with certain common facilities on the ground floor, and arranged in the shape of a pinwheel. The ground floor, in addition to the lobby and common lounges, will contain the apartment and office of the head resident, laundry and certain storage facilities, plus TV. Like the high-rise dormitory, this building will be organized on the basis of 10 students to a unit. In each unit of 10, there will be a living room/lounge with small porch, as well as storage and bath facilities. There will be 40 students to each floor, and beside shower facilities, each floor will be provided with one bath tub and one furo. Transient quarters. The building designated as transient quarters is being planned by Associate Architect Haydn Phillips and the Joint Venture and will consist initially of 70 rooms for transients, and 25 one-bedroom apartments. This facility will serve temporarily as both transient quarters for trainees and conference delegates and as an apartment building for visiting senior scholars. When the apartments for visting scholars are constructed in a later stage, the one-bedroom apartments in this facility will be converted to use as transient quarters, each one-bedroom apartment making two rooms for transients. The structure will consist of four floors plus a partial basement, the lobby being constructed on split level so that its ceiling height is in scale with its area. From the lobby, elevator service will be provided to the upper floors. A vertical opening through the core of the building will give the effect of a courtyard on the ground floor. In addition to providing housing for short term conferees and trainees, as well as apartments for visiting scholars, this facility will house the central telephone switchboard for the dormitories of the East-West Center. Engineering and site work. In addition to the construction that has already begun on the East-West Center access road, planning has been completed for other aspects of the engineering and site work which must accompany, and in some cases precede, the construction of the buildings mentioned above. Associated with the Joint Venture in this undertaking were Messrs. Walters and Nakamura, and the firm of Law & Wilson. This engineering and site work will consist of the grading of the entire area, connection of various utilities to the lines and ducts being provided with the access road, the layout of walks and driveways to the various buildings, and landscaping. Laboratory/classroom building. The laboratory/classroom building, designed by Anderson-Kubala and Associates and the Joint Venture, will not be physically a part of the complex of buildings described above which will be erected on the easterly rim of the Manoa campus of the University of Hawaii. Its location will be at a point opposite Bilger Hall, the chemistry building, and more central to the campus. This four-story structure, consisting mostly of offices and research and instructional laboratories of the department of zoology and entomology will be connected at each of four floors with the life science/health research institute building, which will house other 78304-62- -14 instructional departments in the life sciences. Certain facilities serving both these buildings will be provided in common for greater efficiency. Included in the building will be circulating salt water system, in addition to other more commonly required laboratory utilities, such as air, gas, electricity, and water. Gateway House. Plans and specifications for Gateway House, one of the State of Hawaii's contributions to the Center, are also well along. This structure will house 210 students and include food service facilities to serve occupants of Gateway House and three other campus dormitories close by. Construction.-On July 13, bids were received and publicly opened for the construction of stage I physical facilities for the Center. On July 19, contracts were awarded as follows with the exception of a contract for furniture: McKee-Nordic, Joint Venture, for the construction in place, com- Otis Elevator Co., for furnishing and installing complete eleva- Total of 4 contracts___. Allowances for extras and contingencies Total____ $5, 529, 600.00 787, 975.00 194, 808. 38 114, 894.00 6, 627, 277. 38 200, 722.62 6, 828, 000. 00 Contract documents have been prepared and executed, and the contractors have been given their notices to proceed with the construction work. Barring an interruption in shipping or other unforeseen delays, the facilities should be completed for occupancy in September 1962. Staff The Center for Cultural and Technical Interchange between East and West in the main is presently staffed by "interim" personnel, pending the recruitment and appointment of a permanent staff. Personnel currently working for the various institutes and agencies of the Center, or the augmented regular departments of the university, and paid in whole or in part with Center funds include: Professional staff (full time or part time) : Permanent appointments in permanent positions (of which 9 have not Interim or temporary appointments in permanent positions_. Total. Civil service (clerical): Permanent appointments in permanent positions_. Total____ Grand total_. 17 17 1 Recruitment of a permanent staff Initial recommendations for the top three positions in the Centerchancellor (formerly director), deputy director, and the director of student program (formerly dean of the international college)-have been the responsibility of a university faculty screening committee. The committee submitted to President Laurence H. Snyder a list of candidates for these positions. On July 13, 1961, the board of regents appointed Dr. Alexander Spoehr, presently director of the Bishop Museum in Honolulu, as the permanent chancellor of the Center. Dr. Spoehr will officially assume his duties with the Center effective January 1, 1962. However, he will be with the Center on a part-time basis from around October and the acting chancellor will consult with him on any major policy decisions to be made before his full assumption of duties. Staffing for the other administrative positions in the Center will be given high priority and wherever possible, appointments will be made in consultation with the chancellor-designate. It is hoped that most of the secondary administrative positions will be filled by the end of the calendar year, and a full permanent staff will be on hand by the beginning of the spring semester in February 1962. As of June 30, the Center has received more than 300 unsolicited applications for employment from persons hearing about the establishment of the Center, in addition to numerous recommendations originating from within and without the university. These have received initial processing in the chancellor's office and have been forwarded to the appropriate Center agencies or university departments for further consideration. These do not include the many applications which have been generated by the creation of the Center but submitted to the various departments and agencies of the university directly, nor the approximately 90 names which have been considered for permanent chancellor, deputy director, and director of student programs. On an average, about 10 applications per week are now received by the Center. A total of 86 full- and part-time permanent staff positions have been budgeted for the initial phase of the Center's activity. Of the total 51 professional and administrative posts listed in the Center's administrative budget, recruitment for 17 has been completed; 20 of the 35 civil service positions budgeted are now filled. In the near future, appointments will be made for the balance of the civil service posts. The permanent professional and administrative posts may be staffed more slowly, in part to assure the securing of the most qualified persons available. However, it will be possible to accelerate the process, now that the chancellor has been designated. Instructional staff Thirty-two positions for the academic year year 1961-62 were allocated to the instructional departments of the university to meet the needs generated by the additional enrollment of Center students. To date appointments equivalent to 211⁄2 positions have been confirmed and recruitment for the remainder is about completed. Positions allocated and filled are as follows: The board of regents appointed Dr. Alexander Spoehr, presently director of the Bishop Museum in Honolulu, to the permanent chancellorship of the Center. Dr. Spoehr will officially assume his duties with the Center on January 1, 1962. Meanwhile, he will be working with the present interim staff on a part-time basis, and in turn will be consulted on major policy decisions to be made. Currently, the office of the Acting Chancellor, Murray Turnbull, is staffed by three professional, two civil service, and two part-time clerical positions. The civil service positions are those of the secretary to the Chancellor and secretary to the deputy director, and the incumbents hold permanent tenure. The chancellorship and deputy directorship are filled through temporary appointments. The assistant to the Chancellor also holds a temporary appointment. The interim staff stands ready to assist the Chancellor-designate in every way possible to effectuate a smooth transition in personnel. It is hoped that the positions of deputy director and the administrative assistant to the Chancellor will be filled on a permanent basis before the end of the calendar year. Work volume The newness of the Center and the appeal of its program have attracted inquiries about the Center and applications for employment in sizable number. With the Center in its initial stage of development, procedures must be carefully established for the handling of each new activity so that the effects of such policies can be weighed before precedents are set. Both of these factors have contributed to the Office of the Director carrying on a large volume of correspondence, disposing of an average of 30 telephone calls daily, having 5 to 10 visitors a day, and devoting approximately 20 to 30 man-hours per week to meetings and conferences. The growth of the Center has necessitated the acquiring of considerable office equipment through the Office of the Chancellor. The Office has also completed the movement of most of the Center agencies to one complex of buildings, Hale Aloha, on the university campus where they are housed in close proximity. This will remain the temporary offices of the Center until the first phase of the Center's permanent buildings is completed in 1962. Publications and information Publications, public information, and public relations activities relating to the Center heretofore have been handled by the university's office of publications and information which office includes the University of Hawaii Press. However, the reorganization of the Center assigns these functions directly to the Office of the Chancellor. Books and publications. The first book published mainly under Center sponsorship is in printing by the University of Hawaii Press. Entitled "Philosophy and Culture East and West," the book is a compilation of papers presented at the last East-West philosophers conference. A scholarly journal, to be published quarterly, has been proposed, but decision thereon is being held in abeyance until the Center's publications policies have been determined. The office of publications and information has also assisted in the printing of six brochures and pamphlets on Center programs and scholarships. In the future, it is anticipated that printing and publishing will be handled through contractual arrangements, not necessarily confined to the university's office of publications and information. Public relations.-East-West Center public relations have been conducted as a separate program but integrated with that of the university. In the future it will be conducted more independently. At its inception, a basic plan was formulated and has been closely followed insofar as time and resources permitted. The plan has just undergone a revision to cope with new developments. The public relations program of the Center may be categorized into the following: Media coverage; preparation and widespread dissemination of Center publications and information materials; special events, such as the national consultive meeting and the ground-breaking ceremony; and personal presentation of the Center through speeches, briefings, and special trips. It is designed to provide the public with accurate information about the Center's policies and programs; to assess public opinion about the Center; to assist the office of student programs in its scholarship recruitment efforts; and to cooperate with other information agencies and educational institutions in meeting the thousands of inquiries which have been made about the Center. Information materials on the Center have been prepared and distributed through direct mail. A total of 25 direct mailing projects have reached community leaders, educational institutions, news media-newspapers, magazines, radio and television stations, educational journals-in Asia and the Pacific, on the mainland and in Hawaii. Coverage has ranged from a minimum of approximately 50 to a maximum of about 1,000, depending on the material to be distributed. A very important publication has been the East-West Center Bulletin which has just been revised and printed. Exhibit books were prepared for 14 individuals who made trips either to Asia or the mainland as representatives of the Center. Photographic exhibits were prepared for local and mainland use, and information kits were prepared for 199 individuals. In meeting the information demands of news media, face-to-face and telephone contact has been maintained with local newspaper and wire service reporters and visiting newsmen. Prepared news |