(c) The contract amount is not expected to exceed the small purchase limitation.

If the solicitation requests the submission of a base bid and unit prices, the contracting officer shall use the basic provision. If the solicitation requests the submission of a base bid and options the contracting officer shall use the provision with its Alternate I. If the solicitation requests the submission of a base bid and alternates, the contracting officer shall use the provision with its Alternate II. If the solicitation requests the submission of a base bid, alternates, and options, the contracting officer shall use the provision with its Alternate III.

536.570-5 Working hours.

The contracting officer shall insert the clause at 552.236-74, Working Hours, in solicitations and contracts when construction, dismantling, demolition, or removal of improvements is contemplated and the contract amount is expected to exceed the small purchase limit.

536.570-6 Use of premises.

The contracting officer shall insert the clause at 552.236-75, Use of Premises, in solicitations and contracts when construction, dismantling, demolition, or removal of improvements is contemplated.

536.570-7 Measurements.

The contracting officer shall insert the clause at 552.236-76, Measurements, in solicitations and contracts when construction, dismantling, demolition, or removal of improvements is contemplated.

536.570-8 Specifications and drawings.

The contracting officer shall insert the clause at 552.236-77, Specifications and Drawings, in contracts when construction, dismantling, demolition, or removal of improvements is templated and the contract is expected to exceed the small purchase limit.

con

536.570-9 Shop drawings, coordination drawings, and schedules.

The contracting officer shall insert the clause at 552.236–78, Shop Drawings, Coordination Drawings, and Schedules,

Sec.

537.110 Solicitation provisions and contract

clauses.

Subpart 537.2-Advisory and Assistance Service

537.205 Management controls.

AUTHORITY: 40 U.S.C. 486(c).

SOURCE: 54 FR 26551, June 23, 1989, unless otherwise noted.

Subpart 537.1-Service Contracts-General

537.101 Definitions.

Building service contract means a contract for services relating to the operation and maintenance of a building, e.g., janitorial; window washing; snow removal; trash removal; lawn and grounds care; inspection, maintenance and repair of fixed equipment (elevators, air-conditioning, and heater systems, etc.) and protection or guard service.

537.106 Funding and term of service

contracts.

The Federal Property and Administrative Services Act of 1949, as amended (41 U.S.C. 260), authorizes GSA to enter into contracts for periods not to exceed three years for the operation, maintenance, and repair of fixed building equipment in Federally owned buildings (40 U.S.C. 490(a)(14)) and contracts for periods not exceeding ten years for utility services (40 U.S.C. 481(a)(3)). Contracts for these services may be awarded for the performance periods indicated without an "Availability of Funds" clause.

537.110 Solicitation provisions contract clauses.

and

(a) The contracting officer shall insert the provision at 552.237-70, Qualifications of Offerors, in solicitations and contracts for building services when the contract amount is expected to exceed the small purchase limitation.

(b) The contracting officer shall insert the clause at 552.237-71, Qualifications of Employees, in solicitations and contracts for building services when the amount is expected to exceed the small purchase limitation. Supple

gram requirements. If it is necessary to identify the official responsible for preparing the report, the contracting officer may use the clause with its Alternate I. When the clause is used by IRMS, the contracting officer shall use the clause with its Alternate II.

(b) The contracting officer shall insert the clause at 552.238-70, Identification of Electronic Office Equipment Providing Accessibility for the Handicapped, in solicitations and contracts awarded under the multiple award schedule program when the solicitation includes electronic office equipment. [56 FR 29443, June 27, 1991]

PART 539-MANAGEMENT, ACQUISITION, AND USE OF INFORMATION RESOURCES

539.000 Scope of part.

To the extent prescribed in Part 538, the policies and procedures in that part apply to IRMS schedules.

(40 U.S.C. 486(c))

[54 FR 26551, June 23, 1989]

PARTS 540-541 (RESERVED)

PART 542-CONTRACT ADMINISTRATION

Subpart 542.2-Assignment of Contract Administration

Sec.

542.200-70 Policy.

542.201 Definitions.

542.202 Assignment of contract administration.

Subpart 542.3-Contract Administration Office Functions

542.302 Contract administration functions. Subpart 542.4-Correspondence and Visits 542.470 Implementation.

Subpart 542.11-Production Surveillance and Reporting

542.1107 Contract clause.

Subpart 542.12-Novation and Change-ofName Agreements

542.1203 Processing agreements.

(b) Contract administration may be performed by the contracting officer who awarded the contract or by an administrative contracting officer (ACO) within the contracting office. As an alternative, management may establish a separate contract administration office (CAO) consistent with the nature and complexities of the contracts, the need to perform contract administration at or near the contractor's facility or the place of performance, and the availability of resources.

(c) The contracting officer may designate one or more representatives to perform specified functions such as quality assurance, production, price analysis, finance and various engineering and technical specialities. These representatives may not enter into or modify a contract or otherwise perform functions reserved for a contracting officer except to the limited extent permitted for construction contracts. (See 542.201.2(d).) Designations of ACOS and contracting officers representatives must be in writing and communicated to the contractor.

542.201 Definitions.

Assignment of contract administration means that process whereby identified functions, duties, or responsibilities related to the administration of contracts are assigned to a CAO or an ACO within a contracting office.

Contract administration means the performance of actions after contract award that the Government takes to obtain compliance with contract requirements, including timely delivery of supplies or services, acceptance, payment, and closing of the contract. These actions include technical, financial, audit, legal, administrative, and managerial services in support of the contracting officer. It may include additional tasks requested or needed by the contracting activity including support in the pre-award phase of contracting.

Contracting Officer's Representative (COR), Contracting Officer's Technical Representative (COTR), or Contract Administrator means an individual designated and authorized in writing by

the contracting officer to perform specific limited contract administration activities.

Procuring Contracting Officer (PCO) means, a contracting officer (see FAR Subpart 2.1). This regulation uses the term to differentiate between procuring and administrative responsibilities when contract administration authority has been delegated to an ACO within a contracting office or a CAO.

542.202 Assignment of contract admin

istration.

(a) The contracting officer may delegate to an ACO functions not listed in FAR 42.302 and 542.302(b) provided that: (1) The requirements of FAR 42.202(c) are met and,

(2) The Associate Administrator for Acquisition Policy approves the additional delegation. Requests for additional delegations must be submitted through the appropriate Central Office Service Commissioner or Assistant Administrator of the appropriate service or staff office to the Office of Acquisition Policy. If a service/office is providing contracting support for another service/office the request shall be sent to the Commissioner/Assistant Administrator of the contracting service/office. That official shall coordinate as necessary with the affected service/office.

(b) In addition to the requirements of FAR 42.202(d), the contracting officer shall provide or make available a complete copy of the contract file to the ACO.

Subpart 542.3-Contract Administration Office Functions

542.302 Contract Administration functions.

(a) Normal contract administration functions identified at FAR 42.302(a) are to be performed, to the extent they apply, either by the contracting office or an office specifically established to perform contract administration functions.

(b) The ACO or CAO shall perform the additional functions listed below only when and to the extent specifically authorized by the contracting officer.

(1) Negotiate and issue priced or unpriced orders under indefinite delivery type contracts and basic ordering agreements.

(2) Issue change orders to modify the method of shipment, the packing requirements, the place where supplies are to be delivered, or the specifications after coordinating with the PCO (only applies to ACO's in FSS).

(3) Accept/reject requests for acceptance of nonconforming supplies after coordinating with the PCO if other than a minor nonconformance is involved (only applies to ACO's in the Federal Supply Service (FSS)).

(4) Negotiate price adjustments and execute supplemental agreements resulting from acceptances in (b)(3) of this section.

(5) Issue cure or show cause notices under FAR 49.402-3(b) after coordinating with the PCO (only applies to ACO's in FSS).

(6) Terminate individual purchase/delivery orders after coordinating with the PCO.

(7) Terminate the contract for default after coordinating with the PCO (only applies to ACO's in FSS).

(8) Assess liquidated damages.

(c) Contracting officers may authorize COR's for construction contracts to issue change orders under $25,000, provided, the COR has been issued a Standard Form 1402, Certificate of Appointment under 501.603-70.

(d) Functions peculiar to specific programs may be delegated when approved by the Associate Administrator for Acquisition Policy. Requests to delegate contract administration functions not found in FAR 42.302 and 542.302(b) must be submitted to the Office of Acquisition Policy by the head of the affected Central Office service for approval.

Subpart 542.4-Correspondence and Visits

542.470 Implementation.

HCA's issuing implementing guidelines or procedures must obtain the concurrence of the Associate Administrator for Acquisition Policy.