goals. Good faith efforts will require different timetables, depending upon. the community, various factors in the organization, and the nature of the contract of business. Goals should not be rigid, inflexible quotas which must be met, but must be targets reasonably attainable through good faith efforts to make all aspects of the entire Small and Minority Business Program work. Goals and timetables should be developed in each specific plan submitted on a contract by contract basis in response to 95-507 and Associated Regulations, 1.e. DARS and FPRS. In the instance of setting percentage goals for the utilization of Small Business concerns owned and controlled by socially and economically disadvantaged individuals for specific government contracts, goals should be expressed in terms of percentage of total planned subcontracting dollars. In addition, total facility awards to minority contractors may be pro-rated as part of goals for use of minority business. However, duplication shall be avoided. After conducting the analysis of the Minority and Small Business environments according to Section IV, prepare this Section to illustrate how key personnel in the Company's purchasing system will atempt to reach the disadvantaged small business goal established for specific contracts. Direct this system to Buyers, Materials Personnel, Small and Minority Business Liaison Representatives, etc. This Section will include a system for identifying minority suppliers and will cover the following: Methods for locating SBSDB firms. Development and maintenance of source lists for suppliers. Establishment of "Library" of guides and other data identifying SBSDB vendors Also include the following in this Section, as applicable: Methods for monitoring how well you use SBSDB vendors, Special management, technological, or financial assistance SECTION VII Internal Audit and Reporting Systems Establish a system for maintaining records, auditing reports, and providing direction and counsel to SBSDB vendors. Such a system must permit an internal sharing of information and data and a monitoring of problems and progress. This Section should describe how your use of SBSDB vendors, as well as any special action programs, will be reviewed and evaluated during the year in order to assure that the Company's SBSDB Policy Statement is being complied with. These reports should compare the actual progress achieved with specific and overall SBSDB Program goals and will recommend changes in program emphasis when goals are not being met. NOTE: "" In the instance of Reporting on Specific Government the pro-rated amounts may be used only once in the case As required by specific government contracts, each appropriate organization unit will report on a frequent basis the following minority purchasing activities to the appropriate government agency as the activities occur. GOVERNMENT CONTRACTS Number and value of orders placed with each Small Disadvantaged and/or Small Business identified by name for the month and Number and award value of orders solicited from, but not awarded to Small Disadvantaged and Small Business address of Small Disadvantaged and Small Business firm for orders over $5000 Description of any SBSDB Purchasing Training classes conducted List of SBSDB Purchasing seminars and trade fairs attended including name and title of attendee(s) • *f. Visits by government officials and representatives of and title of visitors, and name of senior General Electric personnel visited. g. Potentially controversial issues arising from SBSDB Purchasing activities including refusal to permit a minority small owned firm to bid when requested by the of orders with minority small owned firms either for convenience or default; and any other problems likely to reflect unfavorably on the General Electric SBSDB Purchasing Program. " SECTION VIII - Support of Minority Business Advocate Programs The General Electric Company encourages its employees to participate in and support external organizations that directly or indirectly assist SBSDB Businesses. Include in this Section a narrative description of your participation with SBSDB Business advocate groups. vendor programs, Include the nature of support provided to local SBSDB i.e., Company sponsored membership in minority and women's organizations, financial assistance, loan of personnel or equipment, gifts, contributions, etc. Examples of the Company include, but are not limited to, National Alliance of Businessmen, Opportunities Industrialization Centers, National Amigos de SER, NEDA, National Urban League, National Organization for Women, National Association of Black Manufacturers, Interracial Council for Business Opportunity, National Business League, National Minority Purchasing Council, National Association of Minority Certified Public Accountants, and the Latin American Manufacturers Association. Identify the nature of support, financial assistance, technical assistance, etc. provided to educational institutions having programs enabling minority business persons to compete more equitably in the free enterprise system. Identify members of management and other employees identified by title serving on merit employment councils, community relations councils, and similar Minority business organizations should be included. |