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General

Services

Administration Washington, DC 20405

Date

Reply to
All of

Subject:

To

JUL 3 1979

Office of Small and Disadvantaged Business Utilization (APS)

Subcontracting Plan

Heads of Services

I have received many inquiries regarding what constitutes an acceptable subcontracting plan under Public Law 95-507.

In an effort to provide some guidance, I am enclosing a plan format
developed by the General Electric Company and furnished to me by
Mr. Thomas F. Williamson, Associate Administrator for Acquisition Law,
Office of Federal Procurement Policy, OMB. Mr. Williamson feels that

a subcontracting plan similar to the attached will satisfy the requirement
of Section 211 of the above cited statute.

Please review the document and fumish your comments on or before
July 23, 1979.

WILLIAM F. MADISON

Director, Office of Small

and Disadvantaged Business

Utilization

Enclosure

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We have received many inquiries regarding what constitutes an acceptable subcontracting plan under Public Law 95-507.

In an effort to provide some guidance, I am enclosing a plan format developed by the General Electric Company that I think will satisfy the subcontracting plan requirements.

Telbaum

Thomas F. Williamson
Associate Administrator
for Acquisition Law

ANDARDIZED "SMALL BUSINESS SMALL DISADVANTAGED BUSINESS PLAN" (SBSDB) PLAN

FORMAT

DEVELOPED BY THE

GENERAL ELECTRIC COMPANY

MINORITY AND SMALL BUSINESS PROJECT OFFICE

FAIRFIELD, CONNECTICUT 06431

Note:

The term Minority Business is used interchangeably with socially
and economically disadvantaged business throughout this document.
This format is appropriate for both Small and Small Disadvantaged
Businesses.

June 29, 1979

FORMAT

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The overall appearance and content of the Disadvantaged Small Business Plan should do more than reflect an effort to use minority vendors it should

have a positive influence on the effectiveness of the Company's communication of its sincerity in meeting Company Small Business and Small Disadvantaged Business (SBSDB) Business Goals.

The Business Plan Format is as follows:

I.

II.

III.

IV.

V.

VI.

Statement of Corporate Policy Statements on SBSDB utilization
Dissemination of Policy Statements

Responsibility for Implementation

Business Key Environmental Factors

Establishment of Goals and Timetables, where applicable
Action-oriented Programs

VII. Internal Audit and Reporting Systems

VIII. Support of Minority and Small Advocate Program

The selection should appear in the sequence listed.

Guidelines for the content of the required eight sections are found in

Sections I through VIII of these instructions. The Format is also to be used

as a guide when developing the first three sections

Title Page, Contents,

and Introduction. Separate Plans are required for both Small Businesses and

Small Disadvantaged Businesses.

TITLE PAGE

Each Minority and Small Business Plan will have a title page as indicated in the Format. The title page should show the document title; facility name, address, and telephone number; individuals responsible for preparing, review and approving the Minority Business Plan, their titles, and telephone numbers; commencement and expiration data of the Plan; and name, title, address, and telephone number

CONTENTS

The contents depends upon the emphasis on Minority and/or Small Business

Plan. All pages should be numbered and contents divided to denote major parts

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The introduction should prepare the reader for the information that follows it. It should consist of no more than two pages plus a facility organization chart. Although the introduction should not tell what is in the Plan (Section I through IX), it should identify the facility, indicate the city, county and state, provide a brief view of the conomic picture of the business, list the principal business activity, and detail the management organization (Minority and Small Business Coordinator, Minority and Small Business Liaison Officer and Support Staff). It should also identify unique aspects of the particular kind of business that the Plan covers and should specify how these aspects will impact on or influence the (SBSDB) Plan.

USING THE MINORITY AND SMALL BUSINESS PLAN (SBSDB) FORMAT

The Minority and Small Business Coordinator, Liaison Officer, and/or Minority and Small Business Council Chairman at each facility must be thoroughly familiar with the Format and its use. It is equally important that other managers and staff have sufficient understanding of the Format. The entire Minority and Small Business Plan Format should be read before commencing development of a specific Minority and Small Business Plan. Special attention should be given to Section IV through VIII because they will contain brief descriptions of

* Much of this information is available from the Facility Affirmative Action Plan.

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