163. Quota sheet. 164. Notice quota. 165. Application for voluntary induction. 166. Home address. 167. Severance report. 170. Serial number card. 200. Report of physical examination. 201. Notice to registrant to appear for physical examination. 202. Summary of physical examination. 247. Travel authority. 248. Travel authority. 249. Travel authority increase. 250. Authorize office assistants. 251. Travel order. 253. Property list. 254. Estimate of expense. 255. Pay roll for personal services. 256. Meal and lodging ticket. 258. Purchase order. 260. Obligation report. 261. Estimate of expense. 262. Maximum monthly allowance. 263. Certificate number of registrants. 264. Receiving report. 270. Fair market value. 279. Report of delinquents. 281. Notice of delinquency. 351. Permit of local board to depart. 352. Correspondence postal card. Std. 1. Printing and binding. Std. 2. Lease. Std. 3-C. Use in preparing obligation. Std. 14-A. Telegram. Std. 33. Invitation, bid and acceptance. Std. 40. Contract for telephone service. Std. 1012. Voucher for per diem and reimbursement of expense. Std. 1012 (a, b, c, d, e). Vouchers incident to official travel. Std. 1013. Pay roll for personal services. Std. 1013 (a, b, c, d, e). Vouchers incident to personal expenses. Std. 1029. Transportation request tabulation. Std. 1030. Transportation request copy. Std. 1031. Transportation request. Std. 1034 and A. Public voucher for purchase and services other than Std. 1035 and A. personal. Std. 1036. Statement and certificate of award. Std. 1058. Bill of lading. Std. 1064. Schedule of disbursements. Std. 1071. Revised mileage voucher. Std. 1071-A. Revised mileage voucher. Std. 1080 A and B. Vouchers for adjustment. WD, FD-28. Statistical report. WD-23-A. Rev. procurement authority. WD-336-A. Pay and allowance account (continuation). C. S. 124-B. Civil Service declaration of appointee. C. S. 24-B. Civil Service certificate of medical examination. C. S. 2390. Civil Service fingerprint card. C. S. 2806-1. Civil Service designation of retirement beneficiary. C. S. 2413. Civil Service certificate of medical examination. B. REGISTRATION 1. Persons Required to Register; Time; Place Under the Selective Training and Service Act of 1940 (sec. 2) and the President's proclamation of September 16, 1940 (which set October 16 as the first registration day), every male citizen of the United States, and every male alien residing in the United States, who was between the ages of 21 and 36 on October 16 was required, unless within the exceptions stated in section 5 (a), to register on that day if then within the continental United States, and if not, then within 5 days after his return (par. 241). The words "between the ages of twenty-one and thirty-six" refer to men who (on the first or any subsequent registration day) have attained the 21st and have not attained the 36th anniversary of the date of their birth (sec. 15a). An alien will be deemed to be residing in the United States if he lives or has a place of residence or abode in the United States, temporary or otherwise, for whatever purpose taken or established; but an alien who was not residing in the United States on October 16, 1940, and who thereafter comes to the United States to reside need not register unless required to do so by a proclamation of the President issued subsequent to September 16, 1940. Any man who for any reason fails to register on any day fixed may present himself before any local board. Such board shall register him and if he has a valid reason for having failed to register shall issue to him a registration certificate (par. 240). If he has no_valid reason he may be deemed to be a delinquent (par. 106). Persons subject to registration should register with the local boards in the areas where they reside but may register with any other local board (par. 244), and in such case the registration card will be forwarded to the proper local board (par. 301b). 2. Exceptions Certain military and diplomatic persons, specifically described, are excepted from registration (sec. 5a). As to cadets of the advanced course, senior division, Reserve Officers' Training Corps or Naval Reserve Officers' Training Corps, the term "senior division" applies to installations at universities and colleges granting degrees, and essential military schools especially designated; the term "advanced course" refers to third- or fourth-year courses. 3 3. Special Cases There are special rules for the registration of persons who, on registration day, are sick in hospitals (par. 243) or prevented by illness from presenting themselves before the registration board (par. 242); for persons attending training camps, schools, colleges, etc. (par. 245); inmates of insane asylums, jails, penitentiaries, and reformatories (par. 246); persons living on Army, Navy, or Marine Corps reservations, or forest reserves (par. 247); residents and visitors in national parks (par. 248); residents of Indian reservations (par. 249); members of Civilian Conservation Corps (par. 250); and persons in Alaska, Hawaii, and Puerto Rico (par. 251). 4. Duties and Responsibilities of Registrants, and Penalties Every person shall be deemed to have notice of the requirements of the act (sec. 14a; pars. 155, 203), and every person subject to registration must know and comply with the rules and regulations (par. 202c). A registrant should carry his registration certificate with him at all times (par. 239). It is his duty to keep his local board advised of the address where mail will reach him, because the mailing of any order, notice, or blank form to the address last reported shall constitute notice to him of the contents of the communication, whether he actually receives it or not (par. 158). He must also notify his local board of any change in his status which would require his reclassification (par. 333). The classification record is open to the public at the local board office. Any entry on such record (Form 100) concerning any registrant shall constitute due legal notice to him and to all other interested persons of such entry (par. 156), and it is his duty to keep himself informed of his status. Form 55, showing that questionnaires have been mailed to certain registrants, shall be posted publicly at the local board office and shall constitute notice to all persons concerned that classification of such registrants is about to begin (par. 157). All records pertaining to the physical condition, court record, and weekly wages of a registrant, all answers on the questionnaire (Form 40) under the subject "Dependency," except the names and addresses of claimed dependents, and all questions of previous military service shall be confidential; but the fact that a claim for deferment has been made on grounds of dependency or physical unfitness, and the classification of the registrant, are not confidential (par. 165a). Confidential records may be examined by certain officials (par. 165c), and may be produced or published in response to subpoena or summons of If subject to registration they shall be registered on the day of discharge, and such day shall be taken to be the day of actual release from such institution, whether unconditionally or on parole or otherwise. 4 Confidential records may be examined at any time by the following-named officials: The members of the local board, members of the board of appeal, the examining physician, and the Government appeal agent, who have to deal with the case; Federal officials and employees duly authorized by the Governor or the Director of Selective Service; and United States attorneys and their duly authorized representatives. 278867°-40-5 5 court in certain cases (par. 165d). Without limiting any other rights he may have, the registrant shall be entitled to have knowledge of all entries on his record, including his questionnaire and record of physical examination, and of all statements and allegations (pars. 165b, 329b). No member of a local board (par. 128) or board of appeal (par. 140) shall act on the case of a registrant who is his first cousin or closer relation, either by blood or marriage, or who is an employee or employer, or stands in the relation of superior or subordinate in connection with any employment, or is a partner or close business associate of the member. If because of this provision a majority of the board cannot act on the case of a registrant the board must transfer such case to another board for action. If a registrant, or a person required to present himself for and submit to registration, fails to perform any duty prescribed by the selective service law, or directions given pursuant thereto, within the required time, he shall be liable to fine and imprisonment (sec. 11; par. 159a). The general rule is that if a registrant or any other person concerned fails to claim and exercise any right or privilege within the required time, he shall be deemed to have waived the right or privilege and he cannot claim it later (par. 159b). The period of days allowed a registrant, or any person, to perform an act or duty required of him shall be counted as beginning on the day following that on which the notice to him is posted or mailed (par. 160). 6 Before leaving the territorial limits of the United States a registrant should apply to his local board for a permit to leave (Form 351). The local board may issue such permit, provided that the registrant's absence is not likely to interfere with the proper administration of the The board may require the registrant to fill out and return a questionnaire before it issues a permit (par. 161). act. C. CLASSIFICATION AND DEFERMENT 1. Classification and Reclassification in General Classification is the process by which the relative availability of individual men for military service is determined (par. 102). This classification, which is the key to selection (par. 326b), is made (pars. 329-331) by the local boards (pars. 103, 326), subject to review by the boards of appeal (pars. 103, 370-378) and by the President in cer Confidential records shall be produced and published in response to the subpoena or summons of a court, without the consent of the registrant, only in the prosecution of the registrant or of a person in collusion with him, for perjury or for any violation of the Selective Service Law or directions given pursuant thereto, or in behalf of the Government in suits or claims arising out of the executive acts in the performance whereof such records were compiled. But see "Registrant's Statement Regarding Classification," page 34 of this manual, wherein a failure to answer is not a waiver. The registrant, any person claiming to be a dependent of the registrant, Government appeal agent, Director of Selective Service, or State Director of Selective Service, may appeal to the board of appeal from any local board classification, except that no appeal may be made by or on behalf of a registrant classified in Class II or Class III who claims a lower classification. Appeals by registrants in Class I-B or Class I-E, who claim a lower classification, shall be delayed until land or naval forces call for induction of registrants in these classes (par. 370). Appeal (except by a registrant in Class I-B or Class I-E claiming lower classification) shall be made within 5 days after the registrant's local board has mailed to him his notice of classification (Form 57) or, if he has requested opportunity to appear in person, within 5 days after the day set for his appearance before his local board, whichever is the later. The 5 days are counted as beginning on the day after the notice of classification is mailed or on the day after the day set for the registrant's appearance, whichever is the later (par. 371a). An appeal can be taken by the Federal or State Director of Selective Service at any time from any determination of the local board (par. 371c). 8 tain cases involving dependency (pars. 379-381). It is made solely on the basis of the questionnaire and other information contained in the registrant's file (par. 329b). There shall be no discrimination for or against any person because of his race, creed, or color, or because of his membership or activity in any labor, political, religious, or other organization (par. 326). Every registrant belongs in one of four main classes (par. 327), which are divided into subclasses. Class I-A is the highest classification and Class IV-F is the lowest (par. 328): Class I-Available for service A. Available; fit for general military service. B. Available; fit only for limited military service. C. Member of land or naval forces of United States. D. Student fit for general military service; available not later than July 1, 1941. E. Student fit only for limited military service; available not later than July 1, 1941. Class II-Deferred because of occupational status A. Man necessary in his civilian activity. Class III-Deferred because of dependents A. Man with dependents. Class IV-Deferred specifically by law or because unfit for military service— A. Man who has completed service. B. Official deferred by law. C. Nondeclarant alien. D. Minister of religion or divinity student. E. Conscientious objector available only for civilian work of national importance. F. Physically, mentally, or morally unfit. No classification is permanent, and any deferment is subject to termination whenever the basis for such deferment ceases to exist. Reclassification may be made whenever new information warrants it (pars. 333, 387), or changes in the rules and regulations require it (par. 333). It may be accomplished after the registrant's appearance before the local board (par. 369c), after delivery to induction station (par. 434), after a report from the medical advisory board (par. 339d), or after separation from the land and naval forces (par. 435); but the registrant has the right of appeal after reclassification (par. 388). 2. The Questionnaire The questionnaire comprises 13 series of statements, the answers to which will ordinarily furnish the local and appeal boards with all necessary information. The first page contains an important notice to registrants, and there are instructions and notes under each series of statements. If the registrant is an inmate of an institution and is unable to complete the questionnaire, the executive head of such Prior to the amendment of Regulations Nos. 103 and 145 (relating to the Advisory Boards for Registrants) and No. 135 (relating to the Government Appeal Agents)see page 9 of this manual for the amendments there was some confusion as to the respective functions of the boards and of the agents. Such confusion should not now occur because the effect of the amendments is to make it clear that the advisory board may give advice and assistance in the case of any registrant while the duty of the appeal agent has been restricted to certain types of cases. |