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of previous procurements, quantities, changes in specifications from last purchase, if any, and justification for changes in price;

(3) for all contracts involving construction and related engineering services, the cost breakdown which was used to arrive at the total price or estimated cost for fee or profit computation purposes;

(4) for all contracts for the operation or management of ERDA facilities on a cost , CPFF or CPAF basis, a complete explanation of provisions agreed on for reimbursing costs generated elsewhere than at the project site, together with complete justification for fixed fee, if any;

(5) for each supply, production, and research and development contract, an appropriately detailed analysis of cost and price reflecting final negotiation, with suitable consideration of the policies and principles stated in FPR Part 1-3, Part 9-3 and Part 9-15 including comments showing appropriate review and evaluation of major elements of cost and price by financial, technical, and other qualified personnel;

(6) names and locations, when available, of prospective subcontractors and estimated amounts of respective subcontracts which will exceed $100,000;

(7) statement as to whether the contract will contain any form of price redetermination or escalation, including reasons for inclusion;

(8) general types and value of Government property to be furni shed, or already furnished to the proposed contractor and which will be used in performance of the work;

(9) statement as to whether the financial condition of the proposed contractor is considered satisfactory, whether the contract is to be partly or wholly financed by Government funds, whether guaranteed loans are involved, whether the contractor's accounting system is satisfactory and adequate to furnish information required by ERDA under the contract, and if a performance bond is to be furnished, name of bonding company and amount of bond;

(10) statement as to the technical ability and past performance of the proposed contractor (if the contractor is presently performing other ERDA contracts, state uncompleted contract value, status of work thereunder and the effect of proposed additional contracts or backlog on the proposed contract);

(11) the amount of funds available and encumbered for the proposed contract, including appropriation, allotment number, subprogram class and budget item;

(12) the basis for establishing delivery requirements or other performance schedules;

(13) any other pertinent data in the form of explanations, comments, or comparisons concerning any unusual or new phases of the procurement or negotiations relating thereto; (recent and current contracts of the contractor with other ERDA procuring activities and other Government agencies with particular emphasis on a comparison of business aspects of such contracts with the proposed contract should be commented upon); and

(14) in the case of contract actions requiring Headquarters approval, the name and telephone number of the ERDA negotiator responsible for the transaction.

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$9-52.000 Scope.

This part prescribes procedures for assigning identifying numbers to all contracts, grants, agreements, and other instruments or forms related thereto including solicitations and procurement requests.

$9-52.001 Policy.

(a) The procurement instrument numbering (PIN) and procurement request numbering (PRN) systems shall be used for instruments and forms of the types listed below.

(b) Numbers shall be placed in spaces provided on the applicable procurement forms, with major elements separated by dashes; for example, EF-77-C-01-0001.

Subpart 9-52.100 Procurement Instrument

and Solicitation Numbers


Elements of basic number.

The PIN system for procurement instruments and solicitations shall apply to those instruments and solicitations in paragraph (a) and shall be retained unchanged for the life of the particular instrument or solicitation. The number shall consist of eleven alpha numeric characters positioned as follows:

(a) The first position shall always contain the capital letter


(b) The second position shall be a capital letter assigned to indicate the office which initiated the procurement request, as follows:

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(c) The third and fourth positions shall be the last two digits of the fiscal year in which the number is assigned.

(a) The fifth position shall be a capital letter assigned to indicate the type of instrument or solicitation as follows:

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(e)(1) The sixth and seventh positions shall be numerals assigned to indicate the procurement office that processed the solicitation or instrument as follows:

01 02 03 04 05 06 07 08 09 11 12 13

Procurement Operations
San Francisco
Oak Ridge
Savannah River
Pittsburgh Naval Reactors
Schenectady Naval Reactors
Grand Junction
FFTF Project
CRBR Project
Division of Nuclear Research and Applications
Health and Safety Laboratory
Grand Forks ERC
Bartlesville ERC
Laramie ERC
Morgantown ERC
Pittsburgh ERC
AA for Institutional Relations
AA for International Affairs


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