9-18.303 9-18.306-2 9-18.306-3 9-18.306-50 9-18.307 9-18.600 9-18.602-1 9-18.606 9-18.650 9-18.700 9-18.701 Specifications. Concurrent firm fixed-price and cost-type construction contracts. Construction contracts with design architect- Subpart 9-18.2 Formal Advertising Preparation of invitations for bids. Subpart 9-18.3 Negotiations Price negotiation policies and procedures. 90-136 - 77-30 $9-18.000 Scope of part. This part implements and supplements the contracting procedures peculiar to construction contracts set forth in FPR Part 1-18 and also sets forth related ERDA requirements for architect-engineer service ERDA Manual 6301, General Design Criteria, shall be complied with in the preparation of specifications for construction work. The following procedure shall be followed in furnishing copies of constructions plans and specifications: (a) On all invitations, plans and specifications will be available on request to all prospective bidders, including general contractors, subcontractors, and material and equipment suppliers. Where the cost of reproduction is $10 or more, the charge shall be a minimum of $10 and subject to a maximum of $25, depending upon the size of the project and the number of drawings and the volume of specifications involved. Where the cost of reproduction is less than $10, the head of the procuring activity has authority to make distribution at cost of reproduction, or free of charge, as a particular situation dictates. (b) No refund for the return of plans and specifications will be made except when the invitation is canceled or no award is made under the invitation. Under such circumstances, refund or payments will be made upon return of the plans and specifications in good condition to the issuing office. (c) Plans and specifications will be issued without charge to such organizations as The Associated General Contractors of America, American Road Builders' Association, Dodge Reports, Blue Reports, Brown's Letters, Inc., and others that maintain public plan display rooms. (d) Payments received for plans and specifications shall be handled in accordance with the regulations prescribed by the General Accounting Office in sections 3020-10 and 3030 of Title 7 of GAO Manual for Guidance of Federal Agencies and by ERDA Manual 1120-023. (e) If the contracting officer desires to have the architectengineer handle the furnishing of plans and specifications and payment s therefor, the invitation for bids should so state, and the architect-engineer contract should provide the manner in which the receipts are to be handled, generally as a credit to the contract. (f) No charge will be made to original receivers of plans and specifications for revised sheets of drawings and revised pages specifications which are issued by amendments to invitations. to (g) Plans and specifications may be furnished to other applicants not having a legitimate interest in a manner determined by a head of a procuring activity. (h) Plans and specifications may be issued in complete sets only, or in complete sets and parts of sets, as the head of the procuring activity determines to be best. If less than complete sets of plans and specifications are issued, the distribution should be based on an applicant's request for specific pages and drawing sheets. (i) Contracting offices should control the number of copies of plans and specifications to be made available to any firm, consistent with the type of firm, the amount of charge, and requirements of the project. $9-18.306-2 Cost-reimbursement type letter contracts. (c) Conclusion of negotiations. Architect-engineer letter contracts should also include the basis for determining the fee, which establishes the possible range of fees for the work. $9-18.306-3 Selection of a cost-reimbursement type contractor. See Part 9-3.805. - $9-18.306-50 Preparation for negotiation architect-engineer and cost-plus-a-fixed-fee construction contracts. (a) General. Before attempting to negotiate a contract, the following information should be prepared: (1) Description of the work. A sufficiently detailed description and cost estimate of the work should be provided to permit an evaluation of services to be performed by the various participants and the degree of complexity of its principal components. When A-E contracts are fixed price, the information as to the work should be in more detail and on a firmer basis, particularly as to estimated costs, than for a CPFF contract. The estimated cost of the component items (including the costs of material and equipment furnished by ERDA) and their descriptions, insofar as available, should be included as follows: (i) Major buildings and other structures for which complete designs and specifications are to be prepared by the architectengineer, including number and cost of each type, with as much information as is available (within security requirements) as to the functional requirements for such structures. (ii) Major utilities, including classifications and costs in as much detail as practicable. (iii) Special equipment to be procured by the operating contractor, construction contractor, or architect-engineer, or furnished by ERDA. engineer. contractor. (iv) Special equipment to be designated by the architect (v) Special equipment to be installed by the construction (2) Estimated cost and time for completion. A statement should be provided indicating total estimated cost of the work |