$9-4.5108 Personal property.

$9-4.5108-1 Ownership of property.

(a) Pursuant to Public Law 85-934, title to equipment purchased or fabricated with funds provided by ERDA under agreements for the conduct of basic or applied scientific research at nonprofit institutions of higher education or at nonprofit organizations whose primary purpose is the conduct of scientific research, where it is determined to be in furtherance of the objectives of ERDA, may be vested in the contractor.

(b) In addition to the authority referred to in paragraph (a) of this subsection, the Atomic Energy Act of 1954, as amended, authorizes ERDA to vest title to items of equipment and other personal property in a contractor when the transfer serves a nuclear programmatic purpose.

(c)

A programmatic determination as to vesting title to property shall be obtained from the cognizant program office.

(1) For property to be purchased or fabricated under the agreement, the programmatic determination will be shown on the Procurement Request Form ERDA-799 or other appropriate document.

(2) For ERDA-held property whether purchased or fabricated under the contract, and for GSA-held property, as is outlined in $9-4.5108-2, the field will request (in any manner considered appropriate) a programmatic determination of the cognizant program office. $9-4.5108-2 Acquisition of excess Government personal property.

(a) The utilization of certain items of excess Government personal property by educational institutions is encouraged in the interest of conserving funds otherwise designated for similar items of property in existing research contracts or agreements with such institutions. Excess Government personal property includes all types of equipment and materials, used or new, which are owned by the Federal Government and are no longer needed by the holding Federal agency, but have additional useful life.

Consistent with GSA regulations, excess personal property may be furnished to a contractor (with or without transfer of title) upon authorization by ERDA, provided a determination is made that the acquisition will result in a reduction in the cost to the Government of the contract or will result in an enhancement in the product or the benefit from the contract. This procedure will not normally be used for the acquisition of general purpose equipment (e.g., desks, typewriters, air conditioners).

(b) Contractors may obtain information concerning the availability of certain kinds of equipment or materials by requesting the cognizant ERDA office include them on the GSA mailing list. When an item of equipment or material is selected, the contractor should reserve it by notifying the cognizant GSA office and confirm the reservation in writing. Availability is usually on a first-come, firstserved basis, but GSA will give preference in a competing situation to those agencies which do not vest title to property in the contractor. The contractor should then submit a Standard Form 122, Transfer Order Excess Personal Property, to the cognizant ERDA office, accompanied by a written justification of need, including the estimated cost of acquisition (e.g., packing, shipping, installation, rehabilitation, etc.), signed by the principal investigator and an authorized administration official. The written justification shall contain a statement as to whether or not the contractor desires title to the property. If the acquisition is approved, in accordance with §9-4.5108-1 (c) (2), the ERDA office shall forward the SF-122 to the appropriate GSA office with a notation as to whether or not the ERDA intends to vest title to the property in the contractor. A copy of the approved SF-122 with the notation regarding the vesting of title shall be returned to the contractor. When the property is received, the contractor shall forward to the ERDA office a receipted copy of the SF-122 which lists the items of property.

(c) In those instances where the contractor's acquisition of title has been approved by ERDA, title to the property shall pass to the contractor when the receipted SF-122 is received by the ERDA office, pursuant to Article B-IX(b), property items, of $9-16.5002-1. Contract funds may be used to pay for all costs of packing, transportation, installation, rehabilitation, and maintenence, if required.

(d) In those instances where the contractor did not desire title or where the cognizant ERDA office has determined that title to the excess property should remain in the Government, the property will be handled as Government property in accordance with Article B-IX of $9-16.5002-1.

Research reports from contractors are necessary to show the progress achieved under projects receiving ERDA support. In many instances, the research reports are of value in making information available to scientists working on closely allied problems.

$9-4.5109-2 Summary-200 words.

Immediately after an agreement is negotiated, Notice of Research

Project, Science Information Exchange Form No. SI-SIE-78A which summarizes the purpose and scope of the project should be sent by the contractor to the appropriate field office. Copies of the form may be obtained from the field office contracting officers. In connection with each renewal proposal, the 200-word summary should be revised to include the significant results and conclusions of the former years' work and a statement of the scope and objectives of the following year.

$9-4.5109-3 Progress reports.

Progress reports should briefly describe the scope of the investigations undertaken and the significant results obtained. They should also explain any significant differences between the actual level of activity (expressed in the various categories of man months, facilities procured, travel performed, etc.) and that contemplated in the agreement.

$9-4.5109-4 Technical reports.

Technical reports, reprints, and articles prepared for publication during the period covered should be listed with bibliographic references. Reprints of all such material not previously submitted should be appended and material contained in them need not be duplicated in the report.

$9-4.5109-5 Special reports.

Special reports or additional progress, status, or topical reports may be requested when needed by the appropriate program office or field office, or may be submitted as deemed necessary by the contractor. For example, brief status reports may be requested when developments are of immediate interest or when a significant point in the investigation has been reached.

$9-4.5109-6 Final report.

A final report summarizing the entire investigation shall be required from the contractor upon expiration of each agreement. Satisfactory completion of an agreement will be contingent upon the receipt of this report. The final report should follow the outline agreed upon for progress reports or, when a project has extended over a long period of time, the final report may refer to previously submitted technical reports for details and may be a synopsis of the entire project. Manuscripts prepared for publication should be appended.

A table summarizing the various types of reports, time for submission, number of copies and distribution is set forth below. The distribution and schedule of reports shall be as prescribed in this table, unless the authorizing program office specifies otherwise. Frequently, an annual progress report and a 200-word summary are sufficient for fundamental research, but additional reporting may be required in many cases. These reports are prepared by the contractor and submitted to the appropriate field office for distribution. The field office shall transmit these reports with a covering memorandum indicating: (a) the other ERDA offices receiving the documents,

(b) the name of the contractor, and (c) the agreement number. Each copy of the documents should bear the agreement number.

(a) ERDA contract administrator informs contractor which types of documents are to be transmitted to TIC. For each document So identified, contractor sends the additional copy to the contract administrator for transmittal to TIC, accompanied by one copy of ERDA Form 427.

(b) Report shall be prefaced by an informative abstract of no more than 200 words.

(c) §9-4.5109-4 requires the listing of technical reports, articles, and preprints and the appendage of reports not previously submitted.

$9-4.5110 Dissemination of results.

$9-4.5110-1 Prompt dissemination.

Prompt dissemination of research results to the scientific community is encouraged. Publication in open literature is recognized the normal and most desirable me ans for reporting the finding

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