persons who are removed from the apportioned service, with the dates of their removal, the States of which they were residents, and that is from July 1, 1919, to the present time. And I would like to remark also that perhaps a majority, a large part, certainly, of those people, have no papers on file in the commission which would enable us to know, without individual correspondence with them in their States, and many of them their post-office addresses are not known in Washington. They have been let out of the service and have gone away. And unless they came in through examinations, we have no record of the post-office addresses. That is something we never keep.

Senator BROOKHART. Are not they dropped from the eligible list in a certain time, unless they are appointed within that certain time?

Mr. BARTLETT. No; but during the war we appointed practically everybody who applied, and many of them were appointed without examination. They were appointed under Executive orders and some without authority of the Civil Service Commission.

The CHAIRMAN. And those, Mr. Bartlett, relate to the excess list? Mr. BARTLETT. They were appointed under 45 Executive orders, at least.

The CHAIRMAN. What I had in mind was this: Did not those orders, and did not the exigencies of the time practically qualify all of those aplications, for the time being?

Mr. BARTLETT. They did, but those Executive orders were revoked by another Executive order of May 16, 1921.

Senator HEFLIN. Why was it necessary to have this Executive order when the eligible list had not been touched in the States?

Mr. BARTLETT. They had been. This was during the war time, and when nobody wanted to come to Washington unless he got a big salary, and we were glad to take anybody to keep the wheels moving during the war. In fact, there was no competition.

Senator BROOKHART. You can give the total eligible list as it appears from your record, and the last post-office address without any correspondence, can you not?

Mr. BARTLETT. We could not get the last post-office address.
Senator BROOKHART. The last one on your record.

The CHAIRMAN. I wish you and Senator Heflin would have a little better understanding. I do not think that what you are talking about is anything that he wants.

Senator HEFLIN. I would like to have a list of those who have been discharged from the service. That is one of the complaints that have been made; that they have been railroaded and gotten out of the service, and driven out.

Mr. BARTLETT. I have not made the point yet. These people were covered into the service on August 22, 1925, those that remained, and those were apportioned to their several States, and appointed without examination. Many from the District of Columbia and near-by States came in at a time of war emergency. They were covered into the classified service. Now we haven't any post-office addresses of those.

Senator HEFLIN. Where are they now?

Mr. BARTLETT. They are scattered all through the departments.

Senator BROOKHART. Those are not what we are asking for.

Mr. BARTLETT. Many of those have been removed in the great reduction since 1925. There are so many ramifications that when we try to cover the entire service it is an almost impossible thing.

Senator HEFLIN. What I want is the names and post-office addresses of the eligible in the States already qualified and on the list that you have not appointed to positions in the Government. Mr. BARTLETT. Yes, sir.

Senator HEFLIN. Alongside of each name.

Mr. BARTLETT. I had reference to this last information to be furnished, the Civil Service Commission to furnish to the committee the names of the persons removed, and the States of which they are residents, and their post-office addresses.

Senator HEFLIN. The resolution calls for that.

Mr. BARTLETT. We have not got that.

Senator HEFLIN. Illegal removals and appointments.

Mr. BARTLETT. That would probably take the Military Intelligence to gather that information and do that.

Senator HEFLIN. It takes money to run this Government and to run this service, and it looks like you might find time and people during the summer to do that.

Mr. BARTLETT. There are many of them that would be willing to do it if we had the money to pay them.

Mr. MORGAN. We have no authority to employ people on detail from other departments. And we have been specifically denied the right to have people transferred to our force on detail from other departments.

Senator HEFLIN. You would not have any trouble in getting some help to respond to the request of the Senate committee, would you? Mr. MORGAN. I think there is a statute on that subject.

Mr. BARTLETT. I think so.

Mr. MORGAN. I think that is forbidden by statute, but I am not positive on that point.

Senator BROOKHART. There is some question, I think, about that, covered up in the law. We have been trying to get some new law on the subject to uncover that, but have not succeeded in doing it.

Senator HEFLIN. These Executive orders were made in the emergency during the war?

Mr. BARTLETT. Yes, sir.

Senator HEFLIN. Have there not been a number of others recently covered in under Executive orders?

Mr. BARTLETT. No; I think not. There were 45 Executive orders during the war that were revoked in May, 1921, but those appointed during the war were allowed to continue specifically under authorization in the order. And on August 22, 1925, the President provided that the incumbents in those positions who had thus remained should be covered into the classified service.

Senator HEFLIN. Those in the 45 orders that were removed in 1921, were the places filled with somebody else?

Mr. BARTLETT. No; they were not removed. There were literally thousands appointed to the positions.

Senator HEFLIN. I understand that, when the war was on.

Mr. BARTLETT. The number ran into thousands during the war. And those people who were removed have gone away, and we have no track of them.

Senator HEFLIN. Did you not say in 1925 they were covered into the service?

Mr. BARTLETT. Those who remained were covered into the classified service and then apportioned to the several States and Territories. Mr. DEMING. I think, Senator, there has been a comparatively recent Executive order covering in about 2,000 printers' assistants in the Bureau of Engraving and Printing.

Miss CARLSON. In 1921.

Senator BROOKHART. We do not want the information as to those that are actually in the service. It was the eligibles outside that I was interested in.

Mr. BARTLETT. There are the eligibles outside, and those removed. Senator BROOKHART. Yes; that is another list.

Senator HEFLIN. We want those lists; the lists of those who have been removed, and those who have applied and are qualified and are on the list and have never been appointed. We want them for each State. And then we want the information about those who have come in from the States and have been discharged from the service; a great many have complained they have been illegally removed. They claim they have not had a fair deal. I have talked to a great many of them, and they have convinced me that they had not had a fair deal if they were giving a correct version of the matter. If they were giving a correct version they have not been fairly treated. So we have got to report on these things. The resolution says that we must inquire into and report on illegal appointments and dismissals in the civil service.

Mr. DEMING. May I offer a statement as to the responsibility for removals?

(The statement referred to is as follows:)

Removals on charges from the classified service according to section 1 of Rule XII may be made only after a written statement of reasons has been furnished to the employee concerned and an opportunity afforded him of written reply. The commission has no authority to investigate unless it is alleged with offer of proof that this procedure has not been followed, or that the removal was made for political or religious reasons.

When extensive reductions of force became necessary, the President issued an order on June 4, 1925 (copy attached), mak ng such dismissals subject to approval by the Personnel Classification Board. On June 10, 1925, the board issued Circular No. 1946 (copy attached), prescribing rules to govern separations by reduction of force. Removals of veterans and nonveterans by reduction of force are thus made by the departments having surplus employees, in accordance with the provisions of the Executive order of June 4, 1925, and rules prescribed by the Personnel Classification Board in accordance therewith, after the removals proposed by name have received the approval of that board. The Civil Service Commission can not properly be held responsible in any degree for these removals.

EXECUTIVE ORDER

In lieu of that part of section 7 of Executive order of October 24, 1921, which provides: "In cases of reductions in the number of employees on account of insufficient funds or otherwise, necessary demotions and dismissals shall be made in order, beginning with the employees having the lowest ratings in each class, but honorably discharged soldiers and sailors whose ratings are good shall be given preference in selecting employees for retention.” The following rules

are hereby prescribed to govern the selection of employees for demotion or separation from the departmental service on account of reduction of force.

EMPLOYEES ELIGIBLE FOR MILITARY PREFERENCE

1. Executive order of March 3, 1923, will be construed to require that in selecting employees to be demoted or separated on account of any reduction of working forces, honorably discharged soldiers, sailors, and marines, and the widows of such, and the wives of injured soldiers, sailors, and marines who themselves are not qualified for positions in the Government service will be placed at the top of the lists of competing employees, in' the order of their ratings, provided they attained for the last rating period an efficiency rating of not less than 80; and they will be retained in existing status, if their record in respect to deportment, attitude, and attendance is satisfactory, in preference to all other persons with whom they are respectively in competition.

EMPLOYEES NOT ENTITLED TO MILITARY PREFERENCE

2. When preparing lists for which to select employees for demotion or separation on account of reduction of force, credits for length of service will be added to all efficiency ratings of 65 or higher as follows: 1 for the first full year of Government service; 2 for the second full year of Government service; 3 for the third full year of Government service; 4 for the fourth full year of Government service; 5 for the fifth full year of Government service; 6 for the sixth full year of Government service; 7 for the seventh full year of Government service; 8 for the eighth full year of Government service; 9 for the ninth full year of Government service; and 1 point for each year thereafter, except that the maximum credit for length of service shall not exceed 25 points.

The period of service shall be computed from the date of original employment, whether as a classified or unclassified employee in the civil service of the United States, and shall include periods of service at different times and services in one or more departments, branches, or independent offices of the Government, and shall also include service performed under authority of the United States beyond seas, and honorable service in the Army, Navy, Marine Corps, or Coast Guard of the United States: Provided, That all periods of separation from the service and so much of any period of leave of absence as may exceed six months shall be excluded. Credit will not be given for service rendered beyond retirement age. For example, an employee with 10 years of service, whose efficiency rating was 70, would receive a demotion or separation rating of 75.5, while one with 30 years or more of service and a rating of 70 would receive a demotion or separation rating of 95. Demotions and separations from each class heretofore or hereafter established by the Personnel Classification Board will be made in order beginning with the employee having the lowest rating, except that an employee with a higher rating may be demoted or separated in preference to another with a lower rating if the duties of the position to be retained can not be acceptably performed by the employee with the higher rating after a reasonable preliminary training period. Honorably discharged soldiers, sailors, marines, and widows of such, and the wives of injured soldiers, sailors, and marines, who are not qualified for positions in the Government service, whose efficiency ratings are below 80 and therefore are not entitled to military preference, will, after having received service credits to which they are entitled, compete with other employees not entitled to military preference.

3. In making selections for demotion or separation on account of reductions of force the heads of departments and establishments shall consider dependency, official conduct, or other like factors, and may on the basis of these factors allow an additional credit not exceeding three points.

4. All proposed demotions and separations on account of reduction of force shall be reported to the Personnel Classification Board for its approval and action suspended pending advice from the board.

5. The Personnel Classification Board shall from time to time promulgate such regulations as may be necessary to carry this order into effect.

THE WHITE HOUSE, June 4, 1925.

CALVIN COOLIDGE.

1946. CIRCULAR NO. 20

PERSONNEL CLASSIFICATION BOARD,
Washington, June 10, 1925.

To heads of departments and independent establishments: Pursuant to section 5 of the Executive order of June 4, 1925 (No. 4240), the following regulations are prescribed for selecting employees for demotion or separation from the departmental service on account of reduction of force:

1. The provisions of Executive order of June 4, 1925, will govern demotions and separations of all employees within the District of Columbia who are subject to the classifiction act approved March 4, 1923.

2. The head of each department or establishment, where any reduction of the working force is contemplated, will compile a list showing the separation rating of all competing employees in his department or establishment who are allocated to classification grades in which demotions or separations are to be made. Competing employees are all those persons in an organization unit whose positions are allocated to the same classification grade and who are paid from the same appropriation unit or for other reasons have the same opportunities for promotion and are subject to the same hazard in connection with possible reductions in force. The appropriation unit will be considered to be the same as the one used in construing the provisions of the tion clause" appearing in each appropriation act.

average restric

3. The order in which selections for demotion or separation will be made in the several classes in which reductions are contemplated (classes to be indicated by class title in column (d) of the list provided for in paragraph 6) is prescribed in the Executive order.

4. Temporary employees will be demoted or separated before any employee having a permanent status is demoted or separated in preference to a temporary employee if the duties of the position to be retained can not be acceptably performed by any available permanent employee after a reasonable preliminary training period, in which case such temporary employee will be included in the list and reasons for his retention given.

5. Permanent employees who have not been given an efficiency rating, for any reason, at the regular rating period and who are in competition with employees who are to be demoted or separated, shall be given special interim efficiency ratings in accordance with the regular procedure and their separation ratings computed accordingly. Such cases will be particularly noted by placing after their names in the remarks column the words "Special rating," followed by a statement of the number of days of service on which the rating is based. 6. The list of the separation ratings will be prepared, in triplicate, on any convenient form and will show the following information for all competing employees in each grade involved:

(a) Order number of separation rating.

(b) Name of employee. The employees should be listed in the order of their separation ratings, with the highest rating first.

(c) Salary rate.

(d) Class title of position occupied by employee as shown by Personnel Classification Board Form No. 12, supplemented, in parenthesis, where necessary, by the customary office title.

(e) Efficiency rating for the last rating period. (f) Lineal order number on efficiency rating list. No. 1 of Bureau of Efficiency Form No. 6.

Number shown in column

(g) Length of service. The number of years of service in the civil service will be shown separately from the number of years in the military service.

(h) Number of credits for length of service. In computing the credit to be allowed an employee for length of service, the period of service shall be computed as provided by section 2 of the Executive order of June 4, 1925. Fractions of a year in the total of military and civil service shall not be counted.

The amount of credit to be allowed for military or similar service shall be computed by considering the amount of time actually in active service from the date of enlistment to the date of discharge: Provided, That credit shall not be given for periods of military or naval service which are concurrent with periods for which credit has been given for civil service; or for service performed in the Army during a period while the soldier was on a farm or indus