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Mr. Casey. Does this table include the cost of your annual rental for space outside the Library complex?
Mr. CURRAN. Yes, sir; it also shows the cost. It is on page 124 of the justifications book.
Mr. CASEY. Has the cost gone up?
Mr. CURRAN. The General Services Administration pays for the space after the first full year of occupancy so the Library's cost in this program tends to vary depending on which year of occupancy we are in. The table indicates a GSA cost for 1974 of nearly $1,600,000.
The Library's request for 1974 is only $397,000 and a major portion of that is a request for additional rental space in 1974.
Mr. Casey. Give us a comparison of your space rental costs, so we can understand it, from 1974 back through 1972.
Mr. CURRAN. Yes, sir.
Mr. Casey. The number of new permanent positions you are asking for is 286, I believe, less the 13?
Mr. CURRAN. Yes, sir.
Mr. Casey. That would be 273. How much additional money is that going to cost ?
Mr. CURRAN. The total for all new positions, 286 positions. May I supply that for the record ?
Mr. CASEY. Yes.
(The information follows:) Salaries for 286 positions.
$3, 172, 464 Personnel benefits
$3, 444, 831 Mr. Casey. Does that include those you want to make permanent? That won't be just your 273 ?
Dr. MUMFORD. Čonversion of the 138 to permanent won't require any additional money.
The costs of the others are broken down by the individual appropriations in table III.
Mr. CURRAN. For example, in salaries and expenses, Library of Congress, the first appropriation, the salary costs would be approximately
$1,682,384, for a total of 165 new positions. Total cost for these positions will be approximately $1,682,384. That is for all of the positions in the appropriation salaries and expenses, Library of Congress.
Mr. Casey. Is some of that for space rental cost ?
SPACE FOR NEW PERSONNEL
Mr. CASEY. Are you going to need more space for these additional people or are you going to be able to house them in the space you presently have?
Dr. MUMFORD. We hope the committee will allow some money for some additional space.
Mr. Casey. How much additional space and money are you requesting for these new personnel?
Dr. MUMFORD. We have a statement on that further on, if you wish us to develop it now or later.
Mr. Casey. Let us not forget it. We don't want to say we will talk about this later and forget about it.
EFFECT OF MADISON BUILDING ON SPACE NEEDS
Will we be able to give up a lot of this rental space when the new Madison building opens? I believe the building is scheduled for completion in the latter part of 1975.
Dr. MUMFORD. That is the target date for beneficial occupancy, to begin moving in equipment and furniture and so on.
Mr. Casey. That is the target date but that was not the answer that I wanted. I want to know whether we are still going to have some rental space after we complete the new building?
Dr. Mumford. We do not anticipate requesting rental space.
Mr. Casey. Do you think that in 1975 you will have room for all your employees in the new building if you keep on adding 200 or 300 people every year?
Dr. MUMFORD. We would expect to provide for space for those we have requested in this budget until the new building can be occupied and then we would begin bringing back activities that are now removed from the present two buildings.
Mr. CEDERBERG. Would the chairman yield?
Regarding this new space for which you are requesting funds, do you go to GSA and ask them to secure the space for you!
Mr. CURRAN. Yes, sir; GSA obtains it.
Mr. CEDERBERG. You don't have any control over the term of the leases that they enter into for you, do you?
Mr. CURRAN. No, sir.
Mr. CEDERBERG. You really cannot inform this subcommittee what the long-term costs of that lease might be because you anticipate when the new library building is finished in 1975 you are not going to use this rented space; is that correct?
Mr. CURRAN. Yes, sir.
Mr. CEDERBERG. GSA would take it over and allocate it to somebody else?
Dr. MUMFORD. I was going to say that GSA will take into consideration the needs of other agencies at the time that we relinquish it.
Mr. CEDERBERG. You cannot get by until 1975 without additional rented space?
Dr. MUMFORD. I don't think we can, sir.
Mr. CEDERBERG. Have you looked around to see whether we have any space in the basement or elsewhere in the present two library buildings? I don't like to see you enter into new leases when you know you are going into a new building unless you really need to.
Dr. MUMFORD. We have utilized every nook and cranny in the present two buildings on Capitol Hill. We are utilizing space intended for exhibit purposes for workspace now, and we are located in nine locations off Capitol Hill with staff and collections in some cases, so that we are really bursting at the seams.
Mr. CEDERBERG. Maybe you could put some of these functions off for 18 months or so until you get ready to go into the new building and we wouldn't miss them?
Dr. MUMFORD. As an example, sir, the Congressional Research Service is requesting additional staff and if it is to implement the Legislative Reorganization Act there must be space for the people it is requesting. Mr. Jayson will elaborate upon that.
Mr. CEDERBERG. That is all I have. Thank you, Mr. Chairman.
ANTICIPATED COMPLETION DATE OF MADISON BUILDING
Dr. Mumford, I was wondering while you were talking whether the completion of the new library building is scheduled for fiscal year 1975 or calendar year 1975.
Dr. MUMFORD. Calendar year, late 1975.
Dr. MUMFORD. Mr. Poole, who is our coordinator of buildings operations, can elaborate upon that later, but roughly so. There is some slippage due to strike and floods-not a tremendous lot.
Mr. CROXTON. If I may, the official schedule has not been changed. It still reads the last month or two of 1975. This is the Architect of the Capitol's schedule. There have been some delays, but so far they do not appear to be the kind that are certain to cause delay in actual beneficial occupancy. When the Architect of the Capitol is before you, you will want to ask some more definitive questions.
PARKING SPACES IN MADISON BUILDING
Mr. Evans. Does that building provide any parking space ?
Dr. MUMFORD. I still think it is 300, in the neighborhood of 340, if I recall correctly.
(The information follows:) There is space for 325 cars.
Mr. Evans. As a consequence of building this building, will there be more parking space available to the people that work for the Library or less ?
Dr. MUMFORD. It would be about double what we have now for the present two buildings.
OFFICES IN RENTAL LOCATIONS
Mr. Evans. Did you say that you have people for the Reference Service located in 10 different rental buildings
Dr. MUMFORD. It is not all Reference Service. For instance, we have newspapers located in a building on Duke Street in Alexandria, and the Geography and Map Division is over at Pickett Street in Alexandria. There we have collections of maps and atlases and staff. The Division for the Blind and Physically Handicapped is located at 13th and Taylor Streets, and that includes staff and collections. The Card Division is down at the Old Naval Weapons Plant, and so on.
DESIGN CHANGES IN MADISON BUILDING Mr. Evans. Has anything happened either legislatively or administratively in your functions in the last few years to make it necessary to redesign the plans of the building going up?
Dr. MUMFORD. Not essentially. We have made some minor modifications.
Mr. Evans. Yo major modifications?
Dr. Mumford, regarding these 138 new positions that you want to make permanent, these positions were given to you on a temporary basis, is that correct?
Dr. MUMFORD. We have designated them as indefinite. Mr. CEDERBERG. How many more do you have in that category? Dr. MUMFORD. Very few. I don't have a figure readily in mind. Mr. CEDERBERG. Supply that for the record. Dr. MUMFORD. Yes, sir. (The information follows:) Two GS-5 computer programer positions in the Information Systems Office are funded as indefinite positions in addition to the 138 positions mentioned above. Any other indefinite positions established in the Library are paid from reimbursements or working funds transferred from other Federal agencies. From time to time a few positions may be filled on a temporary basis from current year operating surpluses.
Mr. CEDERBERG. Basically these are all of the temporary, indefinite positions that you anticipate making permanent ?
Dr. MUMFORD. That is right.
Mr. CURRAN. We may from time to time, as I indicated earlier, hire people for a particular job on an indefinite basis. But in terms of these two program areas, automation and preservation, these are all the positions that we are asking for conversion.
Mr. CEDERBERG. We don't have to anticipate your coming to us in the future requesting as large a number as this to be made permanent ?
Dr. MUMFORD. No, sir. When we undertake to do work for another governmental agency we may have to recruit additional employees and we do it on an indefinite basis. We would not be coming to this committee to ask they be made permanent.
Mr. CEDERBERG. I notice your estimates of gifts are dropping. Why is that?
Mr. CURRAN. In this activity?
Mr. CEDERBERG. $2,056,000 in 1972 and $2.4 million estimated for 1973 and dropping to $1.8 million for 1974.
Mr. CURRAN. Gifts tend to fluctuate.
Mr. CURRAN. Based on experience. It is frankly a guesstimate more than an estimate, in that it is an experience factor. We don't ordinarily receive very large gifts. They tend to be anywhere from a few hundred to a few thousand dollars, and then we have a few special programs where the bulk of the money is given. They will vary from year to year.
Mr. CEDERBERG. This is a rather substantial reduction from 1973. I wondered if there was some unusual reason for that and if you
had some unusual gifts in 1973 that you might not anticipate in 1974. I don't want to press it, but the 1974 estimate does reflect a substantial reduction,
Mr. CURRAN. Offhand I am not sure of all of the pieces and parts that add up to the total. I can analyze it for you, if you like, in more detail for the record.
(The information follows:) In both 1972 and 1973, the Library in response to a bid received $593,500 from J. W. Edwards Publishers, Inc., of Ann Arbor, Mich., for the Library's editing and preparation costs for publication of the National Union Catalog, 1968–72. The Library classifies these receipts as gifts. This is a cooperative program in which the Library allows a publisher to publish a book catalog of its National Union Catalog after the Library's staff prepares the copy for publication using funds given to it by the publisher. No similar publication is planned in 1974.
SUPPLEMENTALS FOR 1973
Mr. CEDERBERG. One other thing. Can we anticipate any supplemental other than pay supplementals this year?
Mr. CURRAN. In fiscal 1973?