IX. ORGANIZATION OF THE DEPARTMENT OFFICE OF THE SECRETARY OF STATE The Secretary of State is charged, under the direction of the President, with the duties appertaining to correspondence with the public ministers and the consuls of the United States and with the representatives of foreign powers accredited to the United States, and to negotiations of whatever character, relating to the foreign affairs of the United States. He is also the medium of correspondence between the President and the chief executives of the several States of the United States; he has the custody of the seal of the United States, and countersigns and affixes such seal to all treaties, Executive proclamations, to various commissions, and to warrants for the extradition of fugitives from justice. He is regarded as the first in rank among the members of the Cabinet. He is also the custodian of the treaties made with foreign States, and of the laws of the United States. He grants and issues passports, and exequaturs to foreign consuls in the United States are issued through his office. He publishes the laws and resolutions of Congress, amendments to the Constitution, and proclamations declaring the admission of new States into the Union. The Undersecretary of State is the principal assistant of the Secretary of State in the discharge of his various functions, aiding in the formulation and execution of the foreign policies of the Government, in the reception of representatives of foreign governinents, etc. In matters which do not require the personal attention of the Secretary of State he acts for the Secretary of State, and in the absence of the Secretary of State he becomes the Acting Secretary of State. The Undersecretary of State is charged with the general direction of the work of the Department of State and of the Foreign Service. Robert E. OLDS, Undersecretary of State Clerks Helena M. Cuthbertson Helen W. Cook Eldora C. Lawson Clayborne Tennille, Messenger 21 ASSISTANT SECRETARY OF STATE The Assistant Secretary charged with the supervision of all consular activities and the work of the several bureaus and divisions of the Department relating thereto. He is also legislative and Budget officer of the Department and is charged with the supervision of the preparation of estimates of appropriations for the Department and for the Foreign Service and of their presentation to Congress. He has supervision over the Passport Division and the Visa Office and is a member of the Foreign Service Personnel Board. WILBUR J. CARR, Assistant Secretary of State BEULAH M. GRIFFITH, Private Secretary ROBERT D. LONGYEAR! BUDGET OFFICE Helen F. Doran, Clerk CONSULAR COMMERCIAL OFFICE Assistants CAROL H. FOSTER,' in Charge CHARLES D. WESTCOTT 1 JAMES G. FINLEY 1 Raymond E. Murphy Senior Readers Elsie B. Cheever Junior Readers Charlotte Bradshaw Clerks James L. Duncan Beatrice L. Comeau Margaret C. Sunderland John A. Tonner Myrtle F. Athey Winne B. Oswald Anna B. Ferber Susanna Hemry Max J. Irland Joseph P. Burg Helen G. Preil George Rose, 3d Edward J. Tobin, Messenger ASSISTANT SECRETARY OF STATE Assistant Secretary charged with all matters pertaining to political, economic, and commercial policies having to do with Europe and the Near East, and such other duties as may be assigned to him by the Secretary of State. He is a member of the Foreign Service Personnel Board. William R. Castle, JR., Assistant Secretary of State Louis E. MUNDY, Private Secretary Mary Agnes Breen, Clerk 1 Foreign Service officer. ASSISTANT SECRETARY OF STATE Assistant Secretary charged with all matters pertaining to political, economic, and commercial policies having to do with Latin America, and such other duties as may be assigned to him by the Secretary of State. FRANCIS WHITE, Assistant Secretary of State EUNICE A. LINCOLN, Private Secretary JAMES CLEMENT DUNN! Clerks Frances J. Frankenhoff ASSISTANT SECRETARY OF STATE Assistant Secretary charged with all matters pertaining to political, economic, and commercial policies having to do with the Far East, and such other duties as may be assigned to him by the Nelson T. JOHNSON, Assistant Secretary of State Marion Arnold, Clerk OFFICE OF THE SOLICITOR Drafts and interprets treaties, conventions, protocols, and other international agreements; deals with questions of municipal, foreign, and international law, and handles diplomatic claims GREEN H. HACKWORTH, Solicitor Assistants to the Solicitor JACOB A. METZGER JOSEPH B. MATRÉ RAYMOND T. YINGLING 1 Foreign Service officer. OFFICE OF THE CHIEF CLERK AND ADMINISTRATIVE ASSISTANT General supervision of the clerks and other employees of the Department and of routine depart mental matters; purchase of supplies; custody of the property of the Department; supervision and assignment of office rooms and space; issuance of passes, when required, to persons entitled to enter the building; authentication of applications for automobile licenses of foreign diplomatic officers residing in Washington; correspondence on departmental matters; leaves of absence and sick leave; preparation and custody of efficiency records of the Department. The chief clerk signs authentications and such other papers as the Secretary of State may direct. The appointment section of his office receives and has custody of applications for appointment in the departmental service and of the indorsements of applicants; has charge of correspondence relating thereto; preparation of nominations to the Senate of Foreign Service officers and other officers commissioned by the Department of State whose appointments are subject to confirmation by the Senate; issuance of commissions, exequaturs, and warrants of extradition; bonding of Foreign Service officers and other officers accountable to the Department for moneys received or expended; assists in the civil service and departmental personnel matters; oaths of office; has custody of the seal of the United States. E. J. Ayers, Chief Clerk and Administrative Assistant Clerks Grace E. Alexander Charles F. Funkhouser John E. Richardson, Typewriter repairman James R. Warren, Chauffeur to the Secretary Laborers Edward Clayburn Moses McWhorter, jr.. James A. Davis |
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