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and accomplishments of, each committee in terms of factors such those enumerated in the attached review cover sheet ( Exhibit I), with particular attention to the "balance' of membership representation. The review should also take into consideration, and provide opportunity for, public comments and recommendations concerning these advisory comniittees, to the maximum extent possible.

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Based this review, determination should be made to continue, merge, terminate, or revise responsibilities of,

appropriate, each advisory committee established by the agency. Similar actions should be reconutf nued for each committee established by statute or Presidential directive for which the agency has responsibility.

2. Reports. Following the agency's review, the following is to be submitted to the Committee Management Secretariat, OMB, not later than April 15, 1977, for OMB and Presidential review:

a. A review coversheet (Exhibit I) only, in duplicate, for each agency-established comioittee which is proposed to be terminatea.

b. A review coversheet (Exhibit I) and brief explanatory statement, in duplicate, for each committee established by statute or Presidential directive, which is recommended for merger or termination.

C. A review cover sheet justification, in duplicate, proposed to be continued.

(Exhibit. I) and detailed for each committee which is

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d. A brief description of the process by which the agency provided

opportunity for public comment on the review, anu recommendations for continuation, of advisory committees.

e.

A letter of transmittal for the cover sheets ana accompanying statements, constituting a determination that tne continuation of the committees proposed to be continued is in the public interest, signed the agency head.

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Inquiries shoula

directea to the Committee Management Secretariat, OMB, telephone 395-5193 (code 103).

( Dennan

wert Land
Director

Attachment

(NO. A-63)

CIRCULAR NO. A-63 Transmittal Memorandum No. 5

EXHIBIT I

1. Department or Agency:

FEDERAL ADVISORY COMMITTEE

REVIEW COVERSHEET

2.

Name of committee (and subcommittee, if appropriate):

3. Was this committee established after January 1, 1977?

For closed or partially

closed meetings, list for each meeting the date and number (s) of all FOIA exemptions used:

D Yes ONO 5. Agency recommendation for this committee:

by

a. O Termination. If this is a committee established

statute, attach a brief explanatory statement for the recommendation and indicate whether legislation is required to carry out the recommendation and whether such legislation is contemplated or pending.

b.

Continuation. Attach a justification statement describing what this committee does, why there is a compelling need for its continuation, and how it has a truly balanced membership. The statement should be on numbered pon, sheets with the name of the agency and the committee on each. The justification should include details

the following and any other relevant factors:

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(1) The number of times the committee has met in the past year and the relevance

of that number to its continuation.

(2) The number of reports submitted by the committee in the past year.

(3) A description of how the committee's reports, recommendations, or advice have been used in agency policy formulation, program planning, decision-making, achieving economies, etc.

(4) An explanation of why the recommendations or information cannot be obtained from other sources, elsewhere within the agency, from other agencies or existing committees, public hearings, consultants, etc.

(5) An explanation of any degree of duplication

of functions, purpose, etc., with other committees, or within the agency, or with other agencies.

(6) The relationship of the cost of the committee to the reports, recommendations, or information provided. (7) in consideration of

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functions to be performed and (b) the points of view to be represented, specifically how the membership is balanced--the views, areas of expertise, etc., included.

AS A ZERO BASE REVIEW, THE JUSTIFICATION SHOULD BE BASED ON THE PREMISE THAT THE COMMITTEE IS NOT GOING TO BE CONTINUED.

U. S. DEPARIMENT OF COMMERCE

COMMITTEE MANAGEMENT HANDBOOK

22 AUG 1980

DATE:

TRANSMITTAL NO. 2

The attached material is to be inserted in your committee Management Handbook, prescribed by Department Administrative Order 201-2. It supersedes all material previously transmitted, except for the "Foreword". The remaining Parts III and I shall be transmitted as prepared and approved.

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App. No.

Appendix
Department Administrative Order 201-2, "Connittee Management"

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This Handbook is prescribed by and is an extension of Department Administrative Order 201-2, "Committee Management," a copy of which is included here at Appendix I-A.

SECTION A. BACKGROUND

The use of conmittees as a tool of management for the accomplishment of a given task, ad hoc or continuing, is common in both the public and private sectors. Congressional involvement and citizen interest in committees whether national commissions or neighborhood councils - is sametimes considerable, the interest deriving from a variety of concerns such as the proliferation, costs, and alleged influence of committees. Within the public sector, a 1970 Congressional report on the role and effectiveness of advisory Committees 1 was of special interest. This document categorized committees as the "Fifth Branch of Government" along with the legislative, executive, judicial, and regulatory arms; and although it was developed from lengthy Congressional hearings, as well as fram a Federal-wide survey of committees, it admitted to certain frustrations, illustrated by the statement that "compilation of a complete list of advisory and interagency committees is an impossibility due to management deficiencies at all levels of the Government." The findings and recommendations of this report presaged the passage of the Federal Advisory Committee Act (FACA) in 1972, the bill in which "canmittee management" as a discrete function was statutorily born.

enactment of the FACA with a January 5, 1973 date of effectiveness found the Department in a sound management posture. For example, while the Act required that, beginning in 1973, each conmittee have a formal charter, Commerce management had already been requiring formal charters for its conmittees. In fact, the use of advisory conmittees had been controlled by the Department since 1950 2/, and interagency committees had been the subject of a Department order since 1947. 3/ his directive, therefore, is based on years of demonstrated concern and direction.

SECTION B. SCOPE AND APPLICABILITY.

.01 The provisions of this Handbook govern all canmittee-establishment proposals originating in, or under consideration by, the Department; the activities of all committees established under, or used by, the Department; and the activities of all committees assigned to the Department's control by higher authority. In this regard, they apply to all officers, employees, and organizational elements of the Department.

1 House Report No. 91–1731, December 11, 1970. 2/ Department Order 114, Policies Applicable to Meetings with Groups of Industry Representatives, May 5, 1950. y Department Order 67, Department Representation on Interdepartmental onmittees, April 4, 1947.

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