e. Minutes. Detailed minutes shall be kept of each advisory committee meeting. The minutes shall include: the time and place of the meeting; a list of advisory committee members and staff and agency employees present at the meeting; a complete summary of matters discussed and conclusions reached; copies of all reports received, issued, or approved by the advisory committee; a description of the extent to which the meeting was open to the public; and a description of public participation, including a list of members of the public who presented oral or written statements and an estimate of the number of members of the public who attended the meeting. The chairman of the advisory committee shall certify to the accuracy of the minutes. f. Designated Federal employee. (1) With regard to an advisory committee used by an agency, the agency head shall designate a Federal officer or employee as set forth in Section 10 (e) of the Act and determine whether he is to chair or attend the meetings. With regard to Presidential advisory committees such officer or employee may be designated, and his role determined by the Director. Ordinarily, the designated Federal employee should serve on a continuing basis. (2) No advisory committee shall conduct a meeting in the absence of the designated Federal employee. (3) The designated Federal employee shall be authorized to adjourn any advisory committee meeting, whenever he determines adjournment to be in the public interest. 9. Reports on advisory committees. The President has delegated, in Executive Order 11769, responsibility for preparation of the annual report required by Section 6 (c) of the Act to the Administrator of General Services. The General Services Administration (GSA) will provide appropriate reporting instructions. b. Two copies of each public report of each Presidential advisory committee shall be submitted to the OMB Committee Management Secretariat at the time of the submission to the President. (No. A-63) 80 Advisory 10. Comprehensive Review. The annual review required by ensive Section 7(b) of the Act shall be conducted on a calendaryear basis. Agencies may schedule the.review that its results are incorporated in the annual report of advisory committees. The review should examine all advisory committees, and terminate those no longer useful. committees specifically created by statute or Executive Order should be reviewed, and if appropriate, their termination recommended. The comprehensive review should include, among other things, a summary of the total number of advisory committee meetings, the number of closed or partially closed meetings, and a recapitulation of the exemptions in the Freedom of Information Act used as a basis for closing meetings. The review should also comment in some detail on agency efforts and procedures to insure balanced membership on its advisory committees. The results of the comprehensive review should be included in the annual report to the Administrator of General Services. 11. Uniform pay guidelines. Pay for members of an advisory committee. (1) Subject to the provisions of this paragraph, an agency shall fix the pay of the members of an advisory committee to the daily equivalent of a rate of the General Schedule in 5 U.S.C. 5332 unless the members are appointed as consultants and compensated as provided in 11c below. (2) In determining an appropriate rate of pay for the members of an advisory committee, an agency shall give consideration to the significance, scope, and technical complexity of the matters with which the advisory committee concerned and the qualifications required of the members of the advisory committee. is (3) An agency may not fix the pay of the members of an advisory committee at a rate higher than the daily equivalent of the maximum rate for GS-15 unless the head of the agency has personally determined that, under the factors set forth in paragraph 11b (2), a higher rate of pay is justified and necessary. Such a determination must be reviewed by the head of the agency annually. (No. A-63) b. Pay for the staff of an advisory committee. (1) Subject to the provisions of b(2), below, an agency shall fix the pay of each member of the staff of an advisory committee at a rate of the General Schedule in which the staff member's position would appropriately be placed were the General Schedule classification system in chapter 51 of title 5, United States Code, applicable to the position. (2) An agency may not fix the pay of a member of the staff of an advisory committee at a rate higher than the daily equivalent of the maximum rate for GS-15 unless the head of the agency has determined that, under the General Schedule classification system, the staff member's position would appropriately be placed in the General Schedule grade higher than GS-15. Such a determination must be reviewed by the head of the agency annually. c. Pay for consultants to an advisory committee. An agency shall fix the pay of a consultant to an advisory committee after giving consideration to the qualifications required of the consultant and the significance, scope, and technical complexity of the work. The rate of pay shall not exceed the maximum rate of pay which the agency may pay experts and consultants under 5 U.S.C. 3109. d. Voluntary services of an advisory committee member. The provisions of this section shall not prevent an agency from accepting the voluntary services of a member of an advisory committee, or a member of the staff of an advisory committee, provided that the agency has authority to accept such services without compensation. e. Reimbursable travel expenses for advisory committee members and staff. The members of an advisory committee, and the staff thereof, while engaged in the performance of their duties away from their homes or regular places of business, may be allowed travel expenses, including per diem in lieu of subsistence, as authorized by 5 U.S.c. 5703 for persons employed intermittently in the Government service. 12. Effective date. The provisions of this Circular are effective on May T, 1974. 13. Inquiries. For information concerning this Circular, contact the Office of Management and Budget, Committee Management Secretariat, phone 395-5193 (IDS Code 103). ROY L. ASH Purpose. This Transmittal Memorandum amends Section 7(a) of Circular No. A-63, Revised, dated March 27, 1974. 1. Amendment. The 2nd paragraph of Section 7(a) is revised to read as follows: 2. 3. Before a committee can be renewed by an agency, the If the Secretariat concurs, the agency head shall Effective date. This Memorandum is effective should be applied to all immediately. Its provisions committee renewals. 4. Inquiries. Inquiries or requests for assistance should be directed to the Office of Management and Budget Committee Management Secretariat, telephone 395-5193 (code 103). ROY L. ASH (No. A-63) 1. Purpose. This Transmittal for the Memorandum amends Section 10, Circular No. A-63, Revised, dated March 27, 1974. It provides instructions the completion of annual comprehensive review of advisory committees as required by Section 7 (b) of P.L. 92-463. It also provides a reporting format and schedule necessary to fulfill the intent of the Act. 2. Background. Under the provisions of P.L. 92-463, Section 7(5) the Director of the Office of Management and Budget (OMB), with the cooperation of the agency heads, shall institute a comprehensive review of each advisory committee to determine whether: a. such committee is carrying out its purpose; b. consistent with the provisions of applicable statutes, the responsibilities assigned to it should be revised; C. or d. it should be merged with other advisory committees; it should be abolished. In addition, agencies shall provide statements of justification where the Agency determines a committee should be continued. Although OMB Bulletin No. 75-2, dated July 19, 1974, provides similar instructions for those advisory committees scheduled to terminate on January 5, 1975 (see Section 14 of the Act), the report required in this Transmittal Memorandum necessitates a separate report. This Transmittal Memorandum (No. A-63) |