determined by the Contracting Officer by reason of the circumstances. § 18-16.860 Processing payments under cost-reimbursement contracts. The following forms are authorized for processing payment under costreimbursement type contracts in accordance with Subpart 18-51.4. (a) NASA Form 456, Notice of Costs Suspended and/or Disapproved; (b) NASA Form 456-1, Notice of Costs Suspended and/or Disapproved Continuation Sheet; (c) DD Form 396, Notice of Costs Suspended and/or Disapproved; (d) Standard Form 1034, Public Voucher for Purchases and Services Other than Personal; (e) Standard Form 1034A, Public Voucher for Purchases and Services Other than Personal-Memorandum Copy; (f) Standard Form 1035, Public Voucher for Purchases and Services Other than Personal Continuation Sheet; and (g) Standard Form 1035A, Public Voucher for Purchases and Services Other than Personal Continuation Sheet Memorandum. § 18-16.861 Withholdings under DavisBacon Act (S.F. 1093). Standard Form 1093, Schedule of Withholdings Under the Davis-Bacon Act, shall be used in accordance with § 18-12.404-9. § 18-16.862 Unitary Plan Wind Tunnel Facilities (NASA Form 362). NASA Form 362, Agreement for Use of NASA Unitary Plan Wind Tunnel Facilities, shall be used in connection with the use of the NASA unitary plan wind tunnel facilities for company projects. The form shall be executed by authorized representatives of NASA and the company on all company projects, as defined in NASA Management Instruction 7-8-1. The symbol "NAS (UP)" shall be placed on each agreement, followed by the numerical designation of the field installation, and consecutive numbers assigned (for example, “NAS (UP)-1"). Billings shall be rendered by and payments made to the NASA laboratory concerned in accordance with applicable fiscal regulations. § 18-16.863 New Technology (NASA Form 1162). NASA Form 1162, New Technology, contains the clause set forth in § 189.101-4 and will be used in contracts which require the New Technology clause under the provisions of § 18-9.101-2. [31 F.R. 678, Jan. 18, 1966] § 18-16.864 Procurement Plan Contents Checklist (NASA Form 1168). NASA Form 1168, Procurement Plan Contents Checklist shall be used in accordance with § 18-3.852-1. [31 F.R. 678, Jan. 18, 1966] (a) "Procurement actions" means contractual actions to obtain supplies, services, or construction which obligate or de-obligate funds, including: (1) Preliminary contractual instruments, e.g., letter contracts; (2) Definitive contracts (including notices of award); (3) Purchase orders; (4) Job orders; (5) Task orders; (6) Delivery orders; and (7) Any other orders against existing contracts, including debit and credit actions that modify a contract, such as amendments, change orders, supplemental agreements, cancellations, and terminations. The term does not include contracts which do not obligate a firm total dollar amount or do not name a fixed quantity, such as indefinite delivery type contracts. However, orders against such contracts shall be reported as procurement actions. (b) "Proposed procurements" means purchase requests received by NASA procurement offices to issue orders and enter into contracts. (c) "Procurement status" means any of the 11 steps involved in the processing of a proposed procurement as set forth for columns G through Q of § 1816.904-2(c) (2). § 18-16.904 Reports required. § 18-16.904-1 Individual procurement action report (NASA Form 507). Pending the formal issuance of instructions in this Chapter, Individual Procurement Action Reports (NASA Form 507 (6-63)) shall be prepared and submitted in accordance with the instructions contained in the letter from NASA Headquarters addressed to procurement officers, dated June 20, 1963; subject, "Revised Individual Procurement Action Report (NASA Form 507).” § 18-16.904-2 NASA Procurement Status Report (NASA Form 561). (a) Preparation. NASA Form 561 (or work sheets, see paragraph (b) of this section) shall be prepared monthly showing the procurement status of all proposed procurements which may result in purchase orders or contracts of $500,000 or more by all procurement offices at NASA Headquarters and NASA field installations. The report shall include proposed procurements of $500,000 or more which represent proposed modifications of existing contracts or purchase orders and shall be prepared in accordance with paragraph (c) of this section. (b) Submission. (1) NASA Form 561 may be used for submitting the report required in paragraph (c) of this section. However, copies of work sheets maintained by the procurement offices may be submitted in lieu of NASA Form 561 provided that all of the data required by paragraph (c) of this section is included on the work sheets or on attachments thereto. (2) Two copies of the report shall be submitted to the Office of Procurement (Code KDS) in time to arrive by the tenth of the month following the month for which the report is being made. A negative report shall be submitted where a procurement office has no action to report for a given month. (3) Classified information required by a report shall be transmitted under separate cover in accordance with NASA Management Instruction 24-1-1. (c) Instructions for preparation of NASA procurement status report (NASA Form 561)-(1) General. (i) NASA Form 561 (or installation work sheets) shall be used by NASA procurement offices for each monthly procurement status report. Each report shall list (1) all previously reported proposed procurements on which procurement action had not been reported as completed in the previous month's report, and (2) all new proposed procurements of $500,000 or more received during the month, whether or not procurement actions on such new procurements had been completed by the end of the month. (ii) NASA Form 561 (paragraph (d) of this section) has been developed so that retyping of the data listed on previous reports is not required; i.e., copies of the previous report may be submitted and proposed procurements on which action had been reported as completed in the previous report may be lined out and new proposed procurements may be added. (iii) The individual line items on the report shall be listed in the order most convenient to the respective procurement offices. (iv) "Proposed procurements" means purchase requests received by NASA procurement offices to issue orders and enter into contracts. (v) "Procurement status" means any of the 11 steps involved in the processing of a proposed procurement as set forth for columns G through Q of subparagraph (2). (vi) NASA Form 561 (or installation work sheets) shall be submitted to NASA Headquarters in accordance with § 1816.904-2(b). (2) Detailed Instructions. Explanation of Entries Enter the number of the purchase request identifying the proposed procurement. Procurement offices utilizing requisition numbers to identify proposed procurements may enter such numbers in lieu of the purchase request numbers. If the proposed procurement represents a modification of an existing contract or purchase order, enter the number of the contractor purchase order in the top block and the number of the modification in the block below. Enter the number(s) of the program(s) and project (s) from which the proposed procurement is to be funded. These numbers will be obtained from the NASA agency-wide coding structure (Financial Management Manual Vol. 4). If the proposed procurement is to be funded from more than one program or project, list all applicable numbers, using additional lines as necessary. Enter a brief description of the proposed procurement. If the proposed procurement involves incremental funding, enter the estimated total cost of the contract in the top block. Enter the commitments and the last 2 digits of the fiscal year in which the committed funds were appropriated in the second block. If the proposed procurement is to be funded from more than one program or project, enter the commitments against each program or project. If the proposed procurement is to be formally advertised, enter the letter "A"; if it is to be negotiated, enter the letter "N.' Columns G through Q pertain to steps in the procurement process. In If the last action had been accomplished more than a year prior to the F-Awaiting funding action. C-Awaiting contractor action. When, in the judgment of the respective procurement office, a procurement action is requiring more than a normal period of processing time for reasons other than those stated above, provide an explanation on attached sheets. Enter the date only if the purchase request was received by the procurement office prior to the date necessary funds had been committed. Enter the date the purchase request was received by the procurement office with necessary funds committed. If both actions are to be taken with respect to a specific proposed pro- Self-explanatory. (For modifications, use this column to indicate date Enter the date. Also enter the name and address (city and State only) Enter the date when approval is required. Self-explanatory. (For actions placed with or through other Government agencies, use this coluinn to indicate date acceptance was received.) Enter in the top block the number of the contract or purchase order. Enter in the block below the amount obligated. If the contract or purchase order is funded from more than one program or project (see column E), enter the obligations against each program or project. Enter the name and address (city and State) of the contractor. 66-091 O-67-20 § 18-16.904-3 Geographic distribution of NASA subcontracts (NASA Form 667). In order to obtain information relating to the geographic distribution of subcontracts awarded under certain NASA contracts, the following clause will be inserted in all NASA contracts of $500,000 or more: REPORT ON NASA SUBCONTRACTS (JANUARY 1964) (a) The Contractor agrees to submit information on NASA Form 667 to the National Aeronautics and Space Administration (Code KD), Washington, D.C., substantially as follows with respect to each subcontract or modification thereof exceeding $10,000 as soon as possible after execution thereof: (i) The name and address of the prime contractor and the NASA prime contract number; (ii) The name and address of the subcontractor; (iii) Whether the subcontractor is a large or small business concern; (iv) Whether the type of effort being performed involves research and development; (v) A brief description of the subcontract work; (vi) The amount of the subcontract; and (vii) The principal location where the subcontract work is to be performed, if known. (b) The term "subcontract" as used herein means procurement in excess of $10,000 by the Contractor or first-tier subcontractor of articles, materials, or services entering into the performance of this contract, except purchases, regardless of amount, of stock items, materials, or services which cannot be specifically identified with this contract. (c) The term "research and development" as used herein means basic and applied research, and design and development of prototypes and processes to (1) pursue a planned search for new knowledge, with or without reference to a specific application, (2) apply existing knowledge in the creation of new products or processes and (3) apply existing knowledge in the improvement or modification of present products and processes. It excludes subcontracts for the purchase of standard commercial items and services. (d) The Contractor further agrees to insert the provisions of paragraphs (a), (b), and (c) of this Clause in each subcontract in excess of $50,000. The Contractor will instruct his subcontractors to submit their reports directly to the National Aeronautics and Space Administration (Code KD), Washington, D.C., and will provide his subcontractors with the number of the NASA prime contract. [31 F.R. 678, Jan. 18, 1966] § 18-16.950 Reports on status of incentive contracts. (a) Each procurement office shall submit to the Office of Procurement (Code KDC) a report on the status, progress, and effectiveness of NASA's incentive contracts, as of the last calendar day of each month, on or before the 10th day of the following month. The report will be submitted in 25 copies. Negative reports are required, if applicable, and may be expressed in the transmittal letter. (1) Incentive Contracts Currently Under Administration (NASA Form 1129) will be prepared to provide a concise summary of pertinent information on all incentive contracts for which the procurement office is responsible (including those assigned to other Government agencies for administration) each month including contracts awarded during the report period. Contracts will be omitted from this report in the month in which their final appraisal is reported on NASA Form 1132, Evaluation of Incentive Effectiveness. (2) Incentive Contracts-Summary of Contract Awarded (NASA Form 1130) will be used to summarize individual incentive contracts awarded during the report month and to provide details of the incentive arrangements. This form will also be used to report contract modifications which increase or decrease the total contract amount by ten percent or more, or which materially change the incentive arrangement in the contract. of (3) Incentive Contracts-Status Negotiation (NASA Form 1131) will be used to provide current information on the progress of negotiations of all incentive contracts, regardless of approval requirements and will be used until the resultant contract is awarded. Reports will be submitted beginning with the month in which the NASA prenegotiation position is approved, either by Headquarters (§ 18-3.450 (c)) or by the Center concerned. To preclude untimely disclosure of sensitive information, the column headed "NASA Position" should reflect amounts and rates in terms of the range of consideration until specific amounts and rates are disclosed to the selected contractor during negotiations. Significant changes in position of either party should be discussed in the space provided for Summary. |