administrative costs incident to procurements for NASA, except as may be otherwise agreed prior to the time the services are performed.

(d) When procuring supplies or services for NASA or performing field service functions in support of NASA contracts, the Military Department concerned has agreed to use its own methods, except when otherwise required by the terms of the agreement involved.

(e) The Military Departments normally will use their own funds when procuring supplies or services for NASA, or performing services, and will not cite NASA funds on any Defense obligation or payment document.

§ 18-5.1002 NASA-Defense Purchase Request and acceptance.

(a) The NASA-Defense Purchase Request (NASA Form 523) shall be used by NASA procurement offices for requesting procurement of supplies or services from all activities of the Military Departments. The form shall not be used for requesting:

(1) Block transfers of excess property between NASA and the Military Departments; or

(2) Performance by the Military Departments of field service functions related to NASA contracts. Individual NASA-Defense Purchase Requests shall be prepared in accordance with the instructions on the reverse of NASA Form 523 and shall be numbered in accordance with § 18-50.303.

(3) Stock items which the military departments normally purchase and stock for military use. Supplies of this nature may be requisitioned using appropriate DOD forms when they are provided by and are acceptable to or preferred by the military department supplying activity or as otherwise mutually agreed upon by the parties.

(b) Except as prescribed in § 185.5002, when procurement from or through the Air Force is requested, NASA Form 523 shall be sent to Headquarters, AF Systems Command, SCCPR, Andrews Air Force Base, Washington, D.C., 20331.

(c) Instructions For Completing NASA Form 523. The NASA-Defense Purchase Request is to be used by NASA to request the procurement of supplies or

services by any activity of the Department of Defense. These instructions pertain to preparation and use of the form by NASA activities.

(1) Block 5. The original and five copies of the purchase request, each complete with all attachments, shall be forwarded to the DOD activity shown in this block.

(2) Block 7b. Describe the required services or supplies accurately and in sufficient detail to enable the purchasing activity to understand the requirement. When applicable, the particular NASA program and/or project to which the request or amendement pertains shall be indicated. Attachments may be used as required. For items of hardware stocked by the DOD, the item identification of the Army, Navy, or Air Force and the federal stock number shall be entered if known. When applicable, give the specification number, manufacturer's part number, and other descriptive data, such as the desired grade, style, type, color, size, rating, etc.

(3) Block 8. Attachments should be prepared in sufficient quantity so that each copy of a request is complete with copy of every attachment listed therein.

a

(i) Shipping instructions. When names and addresses of consignees of all supplies to be delivered are not contained herein, or otherwise furnished, request for the issuance of shipping instructions shall be made to the appropriate NASA originating office not less than 30 days prior to date on which any of the articles is to be ready for shipment. Three copies of shipping documents shall be forwarded to the NASA originating office and each consignee.

(ii) Disposition of property. Include instructions for the disposition of any non-expendable or other residual property purchased with NASA funds.

(iii) Priority rating. Include applicable priority rating and claimant program identification (example: Priority Rating DO-A2). In procurement for DX programs, identification shall also include the unclassified program name.

(4) Block 10. If this request or any part of the supplies or services covered thereby is subject to section 305 of the National Aeronautics and Space Act of 1958 (42 U.S.C. 2457), copies of required clauses relating to "Property Rights in Inventions" together with appropriate

instructions for the inclusion of such clauses in contracts shall be furnished the purchasing activity.

(5) Block 12. Cite appropriation symbol, cost coding, or any other accounting data to be included in the ensuing documentation.

(6) Security Classification. If the purchase request or any part thereof is classified, DD Form 254, "Security Requirements Check List," or other written notice of security requirements shall be prepared.

(7) Changes. All changes that affect the contents of the purchase request must be processed as a purchase request amendment. This includes such changes as a decrease in quantity, increase or decrease in funds, change in the specifications or in the part, stock or drawing numbers, etc. Such changes may be made initially by expeditious means such as telegraph or telephone communication, but each change shall be confirmed by a purchase request amendment. The original and five copies of purchase request amendments shall be forwarded to the DOD recipient of the original purchase request. In preparing an amendment, Blocks 1 through 6 must always be completed. Only those remaining blocks of the form that are applicable to the change or revision of the data in the purchase request or prior amendments thereto need be filled in. The unused blocks, however, should have "N/C" inserted to reflect no change.

[29 F.R. 16592, Dec. 5, 1964, as amended at 31 F.R. 608, Jan. 18, 1966]

§ 18–5.1002–2 Retention of property.

In preparing a NASA-Defense Purchase Request, consideration shall be given to NASA's subsequent need for any nonexpendable equipment items acquired by the Military Departments which are reimbursed from NASA funds. When it is determined that retention of such equipment would be to NASA's advantage, the following clause shall be incorporated in the purchase request:

Title to all nonexpendable equipment having a unit cost in excess of $100 acquired in connection with this purchase request and for which reimbursement is made from NASA funds shall remain in NASA. All such items shall be identified and marked as NASA property. Records shall be maintained to the extent that periodic inventory reports can

be submitted to NASA upon request. Listings of all excess, residual, and termination inventories shall be submitted to the NASA originating office for disposition instructions. (May 1961)

§ 18-5.1002-3 Acceptance by Military Department.

(a) Except as provided in § 18-5.10023(c), within 30 days after receipt of NASA-Defense Purchase Request, the Military Department concerned will forward to the initiator of the request a DD Acceptance of MIPR form, DD Form 448-2, in quadruplicate in accordance with instructions contained in ASPR 5-1109. Each DD Acceptance Form will show the action being taken or to be taken to fill the requirement and the name and complete address of the Department of Defense procurement activity for future direct contact by the initiator.

(b) To the extent feasible, all documents including acceptances, contracts, correspondence, shipping documents, work or project orders, and Standard Form 1080 (Voucher for Transfer between Appropriations and/or Funds) billings will reference the NASA-Defense Purchase Request number and the item number when appropriate.

[31 F.R. 608, Jan. 18, 1966]

§ 18-5.1003 Changes in estimated total prices.

When a Military Department determines that the estimated total price (Block 9, NASA Form 523) of the items to be procured for NASA is not sufficient to cover the required reimbursement, or is in excess of the amount required, a request for an amendment will be forwarded to the NASA originating office. The request will indicate a specific dollar amount, rather than a percentage, and will include justification for any upward adjustment requested. Upon approval of the request, an amendment to the NASADefense Purchase Request shall be forwarded by the NASA procurement office concerned to the DOD procuring activity. § 18-5.1004

Inquiries.

to the Military Departments for supplies and services furnished to or procured for NASA shall be effected on the basis of Standard Form 1080 billings submitted to the NASA office designated in Block 11 of the NASA-Defense Purchase Request. Billings shall be supported in the same manner as billings between Military Departments.

Subpart 18-5.50-Procuring Mate

rials from the Missile Procurement Fund-Department of the Air Force SOURCE: The provisions of this Subpart 18-5.50 appear at 31 F.R. 608, Jan. 18, 1966, unless otherwise noted.

§ 18-5.5000 Scope.

This Subpart 18-5.50 provides the procedure for NASA field installations and contractors to obtain propellants, oxidizers, fuels, pressurants, and related materials from the Air Force Missile Procurement Fund.

§ 18-5.5001 General.

The Department of the Air Force has assigned the operational authority and responsibility for the procurement and distribution of missile propellants and related items to the Middletown Air Materiel Area (MAAMA), Olmsted Air Force Base, Pa. Propellants, oxidizers, fuels, pressurants, and related materials are financed under a single Air Force appropriation designated the "Missile Procurement Fund" (MPF). Supplies are obtained by MAAMA from Government-owned contractor-operated plants and by consolidated procurements from industry. NASA, other Government agencies, and contractors (where materials are Government-furnished) may acquire from MAAMA the items listed in § 18-52.507 of this Chapter on a reimbursable basis. The Air Force MPF shall be utilized as a supply source for propellants whenever there are economic or other advantages to the Government. § 18-5.5002 Requests for procurement.

To obtain the materials listed in § 1852.507 from the Air Force MPF, NASA procurement offices will execute a NASADefense Purchase Request (NASA Form 523) in accordance with § 18-5.1002 and forward it to Headquarters, Middletown Air Materiel Area, Olmsted Air Force Base, Pa., Attention: MAOS. The following additional information should also be provided on the form:

When the purchase request covers requirements for materials which have not been previously forecast, as provided by Subpart 18-52.5 of this chapter, or covers significant changes to previously reported requirements, the Office of Procurement (Code KDF) should be notified immediately of such requirements.

§ 18-5.5003 Delivery requests.

A delivery request is a call on the Air Force, made against a Purchase Request (NASA Form 523), which specifies the time and place of delivery. On the basis of the estimated requirements (see Subpart 18-52.5), the Air Force will notify NASA field installations and contractors of the name and address of the Air Force office or producing contractor's plant to which requests for delivery of materials shall be made. Delivery requests may be placed by any means of communication that time justifies; however, all verbal requests for delivery must be confirmed by a written request within 24 hours. The delivery request, both oral and written, must cite the NASA-Defense Purchase Request number under which the material is being ordered and contain the following information:

(a) Nomenclature and Federal Stock Number;

(b) Quantity;

(c) Program, project, and task;

(d) Contract number (when the material is required for use by a NASA contractor);

(e) delivery address;
(f) dates of delivery;

(g) mode of transportation; and

(h) location of weighing stations and scales (if weighing of the products prior to delivery is required).

appear as follows: 64-8-1. For next request would be written 64-8-2, etc. Changes to a request would be identified by adding an alphabetical designator beginning with A to the number. For example, the first change to request number 64-8-2 would be written 64-8-2A, etc. The above numbering system is not intended to replace or to interfere with existing NASA purchase order numbering or internal budget or accounting numbering procedures.

§ 18-5.5004 Receiving procedures.
§ 18-5.5004-1 Receiving documents.

Receipt of materials will be evidenced by the signature of an individual authorized by NASA to receive materials from the Air Force on:

(a) USAF Propellant Sale/Return Slip (AF Form 857)—when materials are received directly from the Air Force inventory.

(b) Materiel Inspection and Receiving Report (DD Form 250)-when materials are received directly from a commercial producer's plant; or

(c) Other receiving forms—when materials are received from or through other Government agencies.

Every effort should be made to ensure that the NASA-Defense Purchase Request number is recorded on the receiving document prior to signing. § 18-5.5004-2 Weighing facilities.

Local weighing facilities (NASAowned, contractor-owned, commercial or state operated) may be used to determine quantities of product received. If a discrepancy exists between the quantities shown on receiving documents and the quantities actually received:

(a) A certified weighing ticket evidencing actual weight at destination will be obtained; and

(b) A copy of the receiving document (AF Sale/Return Slip or DD Form 250) and the original weighing ticket will be forwarded to Headquarters, Middletown Air Materiel Area, Olmsted Air Force Base, Pa., Attention: MACAOX, identifying the discrepancy.

§ 18-5.5004-3 Distribution of receipts. Copies of all receiving documents except the USAF Propellant Sale/Return

(a) If the order or request or other appropriate document communicating NASA's requirements involves the procurement of items designated as potentially hazardous, copies of required provisions and clauses (see §§ 18-1.351, 18-3.850 and 18-9.204-52), together with instructions for their inclusion in IFB's, RFP's and contracts, shall be furnished to the Government agency.

(b) If the order or request or other appropriate document communicating NASA's requirements involves the delivery of items designated as potentially hazardous to the Government or to a Government contractor or subcontractor, the Government agency receiving the request shall be requested to furnish the data required by §§ 18-1.351, 18-3.850 and 18-9.204-52.

[31 F.R. 609, Jan. 18, 1966]

Definition.

Assignment of responsibility for

contract negotiation.

Procedure.

Assignment of contract administration.

18-6.706 Contracts with foreign nationals.

Subpart 18-6.8-Balance of Payments
Programs-Offshore Procurement

18-6.801 18-6.801-1

18-6.801-2

18-6.801-3

Use of excess foreign currencies. Excess currencies, Fiscal year 1966.

Obligations incurred in excess

currency countries.

Obligations incurred in certain additional countries.

AUTHORITY: The provisions of this Part 18-6 issued under 42 U.S.C. 2473 (b) (1).

SOURCE: The provisions of this Part 18-6 appear at 29 F.R. 16595, Dec. 5, 1964, unless otherwise noted.

Subpart 18-6.1-Buy American Act— Supply and Service Contracts

§ 18-6.100

Scope of subpart.

This subpart implements the Buy American Act (41 U.S.C. 10a-d) and the policies set forth in Executive Order 10582, dated December 17, 1954, with respect to supply and service contracts. § 18-6.101 Definitions.

As used in this subpart, the terms and meanings are set forth below.

(a) "End products" means articles, materials, and supplies which are to be acquired for public use. As to a given contract, the end products are the items to be delivered to the Government, as specified in the contract, including supplies to be acquired by the Government for public use in connection with service contracts.

(b) "Components" means those articles, materials, and supplies which are directly incorporated in end products.

(c) "United States" means the States, the District of Columbia, Puerto Rico, American Samoa, the Canal Zone, the