hospitalization may have been attributable to some extent to the injury and since he actually was hospitalized under such orders only until January 12 and thereafter presumably performed some training duty, the pay and allowances received by him for the period January 1 to March 31, 1949, will not be questioned in the audit of the disbursing officer's accounts, if otherwise correct. In that connection, and as noted above, it appears from a copy of Mr. Preble's Navy Pay Record that he actually was paid active-duty pay and allowances through June 29, 1949, on which date he was released from training duty. Assuming that further orders were issued authorizing him to remain on training duty, and that he actually performed such duty, until this latter date, there would appear to be no basis for denying him his active-duty pay and allowances during such period. With respect to your second question, the third paragraph of section 10 of the Pay Readjustment Act of 1942, 56 Stat. 363, 364, reads, in pertinent part, as follows: shall con Enlisted men entitled to receive allowances for quarters tinue, while their permanent stations remain unchanged, to receive such allowances while sick in hospital or absent from their permanent-duty stations in a pay status The purpose of the above-quoted provision of law was to permit an enlisted man who was drawing a quarters allowance in his own. right at his permanent station to continue to draw such allowance while he was temporarily absent therefrom, the theory being that such an enlisted man would, while temporarily absent from his permanent station, continue to maintain and pay for his quarters at that place. The place where a reservist is performing temporary training duty of fixed duration is not a permanent station within the purview of such statutory provision and the payment of the quarters allowance during period of hospitalization in such cases would appear to be neither within the letter nor purpose of the law. Accordingly, your second question is answered in the negative. ADMINISTRATIVE EXAMINATION OF DISBURSING OFFICERS' General Regulations No. 48, dated November 7, 1925, 5 Comp. Gen. 1057, is rescinded. LINDSAY C. WARREN, Comptroller General of the United States. GENERAL REGULATIONS NO. 50-REVISED SETTLEMENT OF DOUBTFUL CLAIMS AND ACCOUNTS AGAINST THE UNITED STATES AND REPORTING OF IRREGULARITIES General Regulations No. 50, dated April 21, 1926, 5 Comp. Gen. 1058, and Supplement No. 1 thereto, dated April 4, 1934, 13 Comp. Gen. 491, are hereby rescinded, and the following regulations prescribed in lieu thereof: 1. No claim or account against the United States involving a doubtful question of law or fact hereafter shall be certified for payment by an authorized certifying officer or, in the case of claims or accounts originating in agencies not covered by the Certifying Officers' Act, as amended (31 U. S. Code 82b, et seq.), hereafter shall be paid by any disbursing officer or agent of the United States, except pursuant to specific statutory authority or by direction given in an advance decision of the Comptroller General issued in accordance with the Budget and Accounting Act of 1921, 42 Stat. 24, or the Certifying Officers' Act, supra, to which reference must appear on the voucher covering such payment. All such doubtful claims and accounts which may not be settled administratively pursuant to specific statutory authority or which have not been the subject of an advance decision shall be transmitted promptly to the General Accounting Office for direct settlement, together with all material data, an administrative report containing recommendations as to disposition, and citation to the applicable appropriation or fund. 2. Claimants should be informed briefly of such transmittal to the General Accounting Office. Jurisdiction of the General Accounting Office will be exclusive unless and until the claim is presented to a court of competent jurisdiction or to the Congress. There should be no further administrative action other than such supplemental reports to the General Accounting Office as conditions may warrant, as any other action may tend to retard final settlement. 3. Claims will not be considered unless presented in writing over the bona fide signature and address of the claimant or over the signature of the claimant's agent or attorney indicated to be such by a duly executed power of attorney or other documentary evidence of the agent's or attorney's right to act for the claimant. 4. A copy or notice of each claim settlement, including disallowances, will be sent to the head of the department or establishment concerned, but said settlements may not be considered as a precedent for the guidance of accountable or other administrative officers. 5. In view of the possibility of allowance upon review of administratively approved claims which have been disallowed, it is incumbent upon heads of departments and establishments, in order to guard against the incurrence of deficiencies in appropriations or funds, to provide a reserve in the amount of such disallowed claims. Appropriations or funds need not remain encumbered with the amounts of claims disallowed by the General Accounting Office which have not and are not expected to receive administrative approval. 6. For the further protection of the interests of the United States, the heads of departments or establishments of the Government, including the municipal government of the District of Columbia, will report or cause to be reported, promptly and in detail, to the General Accounting Office for its guidance any and all information coming to the knowledge of such department or establishment relative to any irregularity or discrepancy involving accountability to the United States or with respect to any claim involving the United States. LINDSAY C. WARREN, Comptroller General of the United States. GENERAL REGULATIONS NO. 62 June 15, 1950 FILING OF AFFIDAVITS BY CERTAIN OFFICERS OF THE UNITED STATES 1. Effective July 1, 1950, General Regulations No. 62, issued December 27, 1926, 6 Comp. Gen. 890, is rescinded, and Standard Form No. 1041, Affidavit To Be Executed by Civil Officers of the United States Upon Appointment to Office, is declared obsolete. 2. The requirements of sections 1 and 2 of the act of December 11, 1926, 44 Stat. 918, 919, as amended, will be fulfilled by following the procedure set forth in Chapter A6 of the Federal Personnel Manual which provides that, effective July 1, 1950, an autographically signed copy of Bureau of the Budget Standard Form No. 61a shall be forwarded to the General Accounting Office attached to the pay roll on which the first payment is made to the appointee. FRANK L. YATES, Acting Comptroller General of the United States. GENERAL REGULATIONS NO. 87 Supplement No. 2 December 9, 1949 DISPOSITION OF COPIES OF SCHEDULES OF COLLECTIONS There are hereby rescinded all provisions of General Regulations No. 87, dated June 25, 1936, 15 Comp. Gen. 1159, and all other regulations of this Office which require copies of schedules of collections, together with supporting and collateral documents, to be forwarded direct to the Accounting and Bookkeeping Division of the General Accounting Office at the time the remittance is forwarded to the accountable officer. (See in this connection paragraphs 3 (b), 4, 11, and 18 of General Regulations No. 87 and paragraph 10 of General Regulations No. 98, 23 Comp. Gen. 998.) The supporting and collateral papers heretofore forwarded direct to this Office should be included in the account of the accountable officer as support for the proper schedule of collection, or where a site or comprehensive audit is made by this Office, retained at the point where the audit will be performed. In view of the above action, it will no longer be necessary to indicate on the covering warrant or the certificate of deposit the number of the related schedule of collections. LINDSAY C. WARREN, Comptroller General of the United States. REVISIONS OF CERTAIN FORMS AND PROCEDURES UNDER GENERAL REGULATIONS NO. 102-SECOND REVISION 1. The procedure prescribed in General Regulations No. 102, Second Revision, dated June 28, 1946, 25 Comp. Gen. 940, for the use of Standard Forms Nos. 1126, 1126a, 1126b, and 1126c, Pay Roll Change Slip, is modified as hereinafter provided, and the following new standard forms of Pay Roll Change Slip are hereby prescribed in lieu of the standard forms referred to above: Standard Form No. 1126S, Standard Form No. 1126-Revised, Standard Form No. 1126a-Revised, Standard Form No. 1126b-Revised, Standard Form No. 1126c-Revised, Standard Form No. 1126d, Pay Roll Change Slip-Supervisor's Copy (white). Pay Roll Change Slip-Pay Roll Copy (white). Pay Roll Change Slip-Employee's Copy Pay Roll Change Slip-Disbursing Officer's Pay Roll Change Slip-Administrative Pay Roll Change Slip-Personnel Copy (See facsimiles of Standard Forms Nos. 1126S and 1126-Revised attached.) 2. It is the general practice throughout the Government service to prepare a Standard Form 50, Notification of Personnel Action, for each personnel action involving a change in pay records. A large percentage of these actions, composed principally of step-increases, is not required to be reported to the Civil Service Commission on Standard Form 50. The use of the costly snap-out style Standard Form 50 to effect changes in pay records, where preparation of the said form is not required under the rules and regulations of the Civil Service Commission and is not otherwise essential, entails an unnecessary expenditure of time and money. 3. Accordingly, in the interest of economy the new Standard Form No. 1126— Revised, Pay Roll Change Slip, as herein prescribed, will be used within each agency, bureau, etc., as an advice or notice of personnel action in lieu of Standard Form 50, in cases where preparation of Standard Form 50 is not required by the Civil Service Commission, or is otherwise unnecessary. Under no circumstances may the Pay Roll Change Slip be substituted for Standard Form 50 when use of the latter form is specifically required. See Chapter R1 of the Federal Personnel Manual. 4. The six-part set of the forms as herein prescribed, or such lesser number of parts thereof as may be administratively needed, will be used for reporting and processing pay changes, for which the execution of Standard Form 50 is not required, as explained below. (a) Step-Increases (periodic and longevity).-A Standard Form No. 1126S, Supervisor's Copy, together with the other parts of the set of forms, will be prepared for each employee who has qualified for a step-increase. The set will be originated by the section or unit responsible for the initiation of such personnel actions, sufficiently in advance of the effective date of the pay change to permit the proper processing of the change slip. The "Suspense Date" (item 19 on the forms) should be established so as to allow the supervisor ample time to review employee's service and conduct and return adverse report thereon, if any, for appropriate action. The Supervisor's Copy will be detached from the set, transmitted to the individual supervising the employee's activities, and the remaining parts of the set held in suspense. In all cases where the service and conduct are satisfactory, the supervisor will execute the certificate and deliver his copy to the employee in accordance with the instruction on the form. Upon expiration of the suspense date established for receipt of the supervisor's disapproval, the Pay Roll Copy, Standard Form No. 1126-Revised, will be signed by the individual designated by the head of the agency to certify to the satisfactoriness of service and conduct. The Personnel Copy, Standard Form No. 1126d, will be processed as administratively required and filed in the employee's Official Personnel Folder. The Pay Roll Copy, Standard Form No. 1126-Revised, together with the remaining parts of the set, will be processed by the pay roll office for completion of the pay records. Due to organizational structure with respect to the maintenance of leave records, the point at which verification of excess leave without pay is made will have to be administratively determined. (b) Other Pay Changes.-Personnel actions with respect to certain other pay changes, requiring advice thereof in the Official Personnel Folder, such as administrative pay increases, superior accomplishment pay increases, certain pay adjustments, etc., which need not be reported on Standard Form 50, under Civil Service Commission Regulations, should be processed on a set of the new Pay Roll Change Slip initiated in the section or unit responsible for such actions from an approved recommendation or appropriate notice covering such changes. The Supervisor's Copy, not being needed in such instance, may be detached from the set and destroyed. The Personnel Copy will be processed as administratively required and filed in the employee's Official Personnel Folder. The Pay Roll Copy after authentication by a designated employee will be processed together with the remaining copies by the pay roll office for completion of the pay records. (c) A five-part set of the forms herein prescribed, or such lesser number of parts thereof as may be administratively needed, may be used where the Supervisor's Copy, Standard Form No. 11265, is not desired as an advance notice to the employee. The parts of the five-part set will be used as described in (a) above for the other parts of the six-part set. 5. A four-part set of the forms as herein prescribed which will consist of the Pay Roll Copy (Standard Form No. 1126-Revised), the Employee's Copy (Standard Form No. 1126a-Revised), the Disbursing Officer's Copy (Standard Form No. 1126b-Revised), and the Administrative Copy (Standard Form No. 1126c-Revised), or such lesser number of parts thereof as may be administratively needed, will be used for reporting and processing pay changes as explained below. (a) All changes involving the pay records for which Standard Form 50 is required to be executed, such as appointments, separations, etc., will be processed in the records by the use of the four-part set of the new Standard Form No. 1126-Revised. These sets will be prepared in the pay roll office from the pay roll copy of the Standard Form 50. (b) All miscellaneous changes involving the pay records for which Standard Form 50 is not required to be executed and no advice thereof is needed in the Official Personnel Folder, such as changes in number of tax exemptions, changes in bond deductions, etc., will be processed by the use of the four-part set of the new Standard Form No. 1126-Revised. These sets will be prepared on the basis of administrative advices. 6. In the several sets of the new Pay Roll Change Slip forms herein prescribed the Employee's Copy will be furnished him as an earnings statement; the use of the Disbursing Officer's Copy is required where such officer prepares the pay list; and the use of the Administrative Copy is optional with respect to organizational needs. Each agency will be expected to carefully review its procedure for the preparation and maintenance of records with a view to limiting so far as possible the use of the several parts of the new Pay Roll Change Slip sets to the minimum number of parts needed for a proper and economical operation. 7. In view of substantial savings to be realized in the substitution of the revised Pay Roll Change Slip for a large percentage of the Standard Form 50, where such substitution does not contravene the rules and regulations of the Civil Service Commission, each department and establishment, upon receipt of these regulations, should immediately take action as outlined in paragraph 6 to determine the parts of the new form to be used in the several sets previously described. Since the procedure generally followed in the use of the superseded forms has been found to be uneconomical, agencies are urged to institute the new forms herein prescribed as soon as they become available and in no event will the old forms be used later than the close of the last pay period to be paid in December 1950. The use of the new forms in the several sets specified should be established only at the beginning of a pay period, and under no circumstances should both the old and new forms of Pay Roll Change Slip be used by the same pay roll installation at the same time. 8. The standard forms of Pay Roll Change Slip herein prescribed may be obtained in either snap-out style sets, or in pads prepared in sets of the required parts. To effect the maximum economies to the Government by reducing the cost of printing and manufacture of the snap-out style sets, each agency should submit a Printing and Binding Requisition (Standard Form 1) upon the Public Printer for a six months' supply as soon as practicable but not later than March 15, 1950, and thereafter not later than March 15 and September 15 of each year. |