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Form 85, submitted to the funding
tion of Program Account Amendment. contracts, a grantee may change the delegate agency's total funding level
from that estimated on the Adminis
(g) Additional required documents 8 1067.40–4 Amendments. when grant funds are used as venture capital. When a grantee proposes to
(a) Grantee flexibility. (1) Grantees undertake an activity using Title II
may make changes in the distribution funds as venture capital, the venture
of money within and between program must be reported as an activity on
accounts during the program year for CSA Form 419 of the grant applica
which the money has been granted tion, for which the appropriate Stand
and certain other changes described ards of Effectiveness (8 1067.4) must
below. In order to make some of these be addressed. If the grantee will not
changes grantees must have prior peroperate the venture itself, it shall ar
mission from the Community Services range to sign a contract with the orga
Administration but they do not need nization which will operate the ven
prior permission if the changes are ture. See $ 1063.131 of this chapter for
made within the allowed flexibility. a discussion of the requirements when
(See viii below.) Where prior permiscontracting with an organization to
sion is required, an amendment reperform a component of the grant
quest must be submitted to the CSA work program. In addition, the grant
as described ee shall submit the following materi
below. Following are the various types als, as appropriate, in support of the
of changes possible: Form 419:
(i) Changes in the total program (1) Documentation that there will be
level. No change may be made by the no substantial negative impact on ex
grantee which changes the total proisting small businesses;
gram level. Such a change must be (2) Appropriate feasibility studies
made by a supplemental grant (in the and cost analyses;
case of an increase) or a deobligation (3) Certified balance sheets and
or reprogramming action (in the case profit and loss statements for the im
of a decrease). mediately preceding three years or
(ii) Decrease in the level of other from the commencement of its oper
than Section 221 Program. The grantation (whichever period is shorter) if
ee may not apply any funds for profunds are to be used for the acquisi
grams authorized under section 222 or tion, preservation, or expansion of an
section 231 to any program except existing business venture;
that for which it was granted. If the (4) Cash-flow projections and pro
level of these programs is to be deforma profit and loss statements and
creased, it should be accomplished by balance sheets estimated on a monthly
a deobligation action on a CSA Form basis for two years;
314. (5) Resumes of the management
(iii) Increase in the level of other team;
than a Section 221 Program. The (6) The articles of incorporation and
grantee may apply funds for programs the bylaws of the venture.
authorized under section 221 to any (h) Special CSA requests for grantee
other CSA funded program run by the documentation. In accordance with
grantee, so long as neither work proOMB Circular A-110 and FMC 74-7,
gram is changed beyond what is alCSA reserves the right to require addi
lowed in (viii) below and it is within tional documentation in any areas of
the flexibility rules. No prior CSA perplanning, specifications of work pro
mission is needed for such a change. grams, or budget details if the grantee
However, the Administering Office in has a history of poor performance, is
CSA must be informed of such & not financially stable, or if its manage
change on a CAP Form 25b, Justificament system does not meet the Uniform Federal Standards promulgated
(iv) Changes in under Part 1050 (6800 series of CSA's
agency funding levels. In executing directives system).
[42 FR 10689, Feb. 23, 1977, as amended at 42 FR 18402, Apr. 7, 1977; 42 FR 22365, May 3, 1977; 45 FR 39850, June 12, 1980)
tering Agency Funding Estimate, CAP
office, Provided, That the sum of such Office must be informed of changes
changes does not exceed 25 percent of within flexibility within at most 30 disti
the delegate agency's total funding days of the change, on a CAP Form level (Federal and Non-Federal share) 25b marked: “Change within flexibil
estimated on the CAP Form 85 (or ity; information only.” Such changes ram
$150,000 whichever is less). Changes made within flexibility are permitted exceeding 25 percent or $150,000 must only if they do not require prior CSA have prior written approval from CSA approval for any other reasons, for exAdministering Office.
ample, if the work program will be (v) Changes in work programs. A substantially altered (see paragraph grantee may change the work program (a)(1)(v) of this section). Obviously no without prior CSA permission only if funds can be moved into a program acthe changes:
count not currently used by the grant(A) Do not constitute a basic change ee since that would more certainly inin objective, strategy, implementation volve a basic work program change plan or activities of the program;
and the move would increase the new (B) Do not increase or decrease by account by more an 10 percent. more than 20 percent the estimated (B) Flexibility rules. (1) No account number of participants, trainees or en may be increased or decreased by more rollees;
than 10 percent of $100,000, whichever (C) Do not change the program ac
is smalier, without prior CSA approvmat! count level more than the flexibility al. le trill allowed in any one Program Year. (See (2) Thiis flexibility (10 percent or ge a paragraph (a)(1)(viii) of this section.) $100,000 whichever is smaller) is the
(vi) Changes in salary and position. total flexibility to be allowed in any
A grantee may change salaries or the one Program Year without prior CSA int number of staff positions, or create
approval. new positions without CSA approval, (C) Changes made within flexibility ve Provided, That such changes:
(as well as those made beyond flexibil(A) Do not exceed wage comparabil ity with CSA permission) must show posit ity standards and grantee salary up immediately on the SF269, Financhiedo schedule;
cial Status Report. The Administering (B) Are in accordance with CSA and Office retains the right to disapprove spend grantee personnel policies;
any changes, even those which would (C) Do not result in work program fall within flexibility. changes for which CSA approval is re
(ix) Changes between personnel and quired, as outlined in above, and
non-personnel costs. (A) Grantees may Provided, That CSA has not previ alter the budget submitted by moving ously notified the grantee in writing funds between personnel and non-perthat such a position may not be estab
sonnel categories without prior CSA lished. Written CSA approval must be
permission, as long as no work changes obtained for all other changes in sala
outlined in paragraph (a)(1)(v) of this ries and positions.
section are involved when the money (vii) Changes in the amount of remains in the same Program Account. carryover funds assigned and in the (B) Nothing in the foregoing shail new obligational authority approved
prohibit the Administering Office for a program account. This form of amendment affects only the manner
from allowing the grantee to make
changes, via formal amendment procein which a program account is funded,
dures, in the Work Program or the disnot its budget or work program and is
tribution of CSA administered funds always initiated by CSA. It may result
which exceed the flexibility provisions in a supplemental grant action or re
described above. Also nothing in the (viii) Changes between Section 221
foregoing shall prohibit the Regional
Office or the funding office within Program Accounts. (A) Funds may be shifted between section 221 accounts;
CSA from disapproving changes which from section 221 accounts to section
would normally be allowed under the
flexibility procedures described above, 222 accounts subject to the flexibility rules listed below. The Administering
Providing, That notice of such a prohibition shall be given to the grantee
duction of funds.
by the funding office at the time that the funds are originally granted.
(2) The procedures by which the grantee requests prior permission for changes are outlined in paragraph (b) of this section.
(3) No change which is made may increase the percentage of administrative costs after changes are made to more than 15 percent of the total program costs. (See OEO Instruction 6807-1, June 17, 1969).
(4) No change which is made may increase the percentage of Federal assistance in the total cost above that indicated on CSA Form 314.
(b) How to amend a grant. (1) When a change in an already approved work program is proposed by the grantee which exceeds the scope of those permitted in paragraph (a) of this section, prior approval must be requested from CSA through submission of the following:
(i) CAP Form 25b Justification of Program Account Amendment;
(ii) CAP Form 25, Program Account Budget (if the requested change is related to budget); and/or
(iii) CAP Form 419, Summary of Work Programs and Budget, if there is also a change in the goals, elimination or addition of projects to be conducted, or change in total CSA funding level. Plus
(iv) A Statement of CSA Grant, CSA Form 314, must be executed if the change is in total CSA funding level.
8 1067.40–5 Where to apply.
Unless otherwise stated in specific program regulations, requests for information and forms, and submission of initial proposals should be addressed to the CSA Regional Office in your area.
02.. 03. 04.. 60.. 10.. 06.. 07.. 08.. 09. 12.. 13.. 15.. 16.. 29.. 39. 42. 43..
Administration. Local Initiative
Program Youth Sports. ...do
Winter Program Summer Recreation ....
Subpart 1067.41-Program Account
Structure (CSA Instruction 6100-
SOURCE: 44 FR 61348, Oct. 25, 1979, unless otherwise noted.
44. 48.. 18.
8 1067.41-1 Applicability.
This rule applies to grants funded under Titles I, II, IV, VII and IX of the Economic Opportunity Act of
.do Migrants and Seasonal
APPENDIX B TO SUBPART 1067.41-DEFI
NITIONS OF ACTIVITIES WHICH MAY
21 22. do 23...
Evaluation. Technical Assistance.. Grantee
Administration. Grantee Program.
Planning Grants. Evaluation
Type I. ......do
Type II. .do
01. Local Initiative/CAA Administration
(221) Includes support for general administration and management of central staff, facilities, and equipment of the community action agency. Coordination, mobilization of resources, general management, information collection and use, as well as planning, program development, and evaluation activi. ties undertaken by CAAs as part of their overall administrative and management responsibilities are included in this account. Support of the CAA board's functioning should also be included. Administrative overhead costs for delegate agencies or general support functions performed by the CAA for such delegate agencies where these costs are not related to specific programs may be included as appropriate. However, this activity does not include administration or management directly linked to specific program activities such as community nutrition activities, etc. Such administrative overhead should be reported under the account designated for that program. 02. Youth Sports—Summer Personnel (227)
Includes the personnel costs to operate the national youth sports program during the summer months, June through late August or mid-September. This program provides disadvantaged youths the opportunity for sports skills instruction, sports comfetition, learning good health practices, and career and educational opportunities. Stipends should not be included in this account.
66. 67 68. 69. 71 73. 75.. 78. 82. 84.. 98..
03. Youth Sports-Summer Other (227) Includes the non-personnel costs to operate the national youth sports program during the summer months, June through late August or mid-September.
04. Youth Sports—Winter Program (227) Includes all costs, both personnel and nonpersonnel to operate the national youth sports program during the winter months, September through May.
05. Local Initiative Program (221) The basic purpose of community action programs as stated in the Economic Opportunity Act is “to stimulate a better focusing of all available local, State, private, and Federal resources upon the goal of enabling low-income families, and low-income individ