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made to integrate grantee energy projects with other projects which they operate, including housing, transportation, manpower training and development, nutrition, and economic development activities. In carrying out energy activities grantees shall take into account the special needs of the elderly, the handicapped, infants, and sick people.
(a) Project Advisory Committees. (1) Funded projects shall assure that each local administering agency shall have a Project Advisory Committee, made up of at least 51 percent poor persons and including representatives of the local governments and other resource agencies within the community served as well as a representative or representatives of the local public utility and local fuel dealers.
(2) The Project Advisory Committee should be the focal point of energy-related planning for the local administering agency; it can also play a major leadership role in the larger community, educating and influencing the nonpoor about the need for and the benefits accruing to them from energy conservation.
(3) It shall be the role of the Project Advisory Committee to recommend to the Grantee Board policies for guiding the development of the appropriate local response to energy problems of the poor, including policies for selection of dwellings to be weatherized and households eligible for crisis intervention assistance.
(4) It shall also be the role of the Project Advisory Committee to recommend to the Board standards of program quality to be met by each project. In the case of weatherization programs those standards shall include provisions designed to assure quality of materials and workmanship; and each Project Advisory Committee shall be responsible for recommending to the Board a system for inspection of completed work that will assure:
(i) That the principles of a balanced combination of energy conserving improvements as set forth in the “Community Planning Guide to Weatherization” have been adhered to;
(ii) That infiltration problems have been dealt with;
(iii) That insulation materials meet minimum Federal standards of effectiveness; (See CSA Pamphlet 6143-6, A Community Planning Guide to Weatherization, Appendix C); and
(iv) That quality of workmanship has been maintained, in accordance with standards described on pages 2729 of the Community Planning Guide Weatherization, which include the following:
(A) Proper installation of insulation with vapor barrier toward heated space;
(B) Provision of ventilation in attic and/or crawl space;
(C) Proper density of loose fill or blown-in insulation to prevent excessive settling;
(D) Adequate protection of water pipes in unheated areas after installation of insulation; and
(E) Proper installation of attic floor insulation so that it does not touch roof at eaves.
NOTE 1: Projects may refer to In the Bank *** Or up the Chimney, Published by the U.S. Department of Housing and Urban Development, Washington, D.C. 20410, for additional information on specific techniques and standards of workmanship.
NOTE 2: For a fuller discussion of the issues appropriate for Project Advisory Committee consideration and recommendations, see A Community Planning Guide to Weatherization, CSA Pamphlet 6143-6 p. 10.
(b) Planning and assessment of need. A major goal of all funded projects will be more accurate assessment of the local impact on the poor of energy shortages and price increases, and the development of a local planning capability involving major community resources to deal with both emergencies and long range implications of energy cost and availability. The Project Advisory Committee, using the information collected in the two required forms for energy programming, the Building Weatherization Plan and the Energy Data Form, will ha a primary role to play in the local impact assessment.
(c) Weatherization. (1) CSA has issued “A Community Planning Guide to Weatherization,” CSA Pamphlet 6143-6, which expresses in detail agency procedures governing the conduct of weatherization programs. In
carrying out such projects, first priori such records available to (the administering ty must be given to stopping infiltra agency) or its designee. tion by repairing broken windows,
(3) In the case of renter occupied patching roofs and walls, caulking dwellings, the goal of any weatherizacracks and joints, and weather-strip
tion project must be to assist low ping doors and windows; second priori
income tenants and to avoid enrichty should be given to installing a bal
ment of property owners. The primary anced combination of energy-conserv
effort of administering agencies must ing home improvements including in
be to seek the enforcement of local sulation of attics, floors, walls, and ex
codes and the mobilization of owner's posed heating ducts, and installation
resources for the installation of of storm doors and windows. Where needed, foundation banking, replace
needed energy conserving improvement of furnace filters, minor adjust
ments; and wherever projects do carry ments and repair of heating systems
out weatherization of renter occupied or replacement of dangerous heating
dwellings, agreements should be obsources, may be undertaken. Able
tained from property owners which inbodied residents of dwellings weather
clude a provision that following the ized should wherever practicable con
completion of the weatherization protribute their services to the weather
gram the low income tenant shall not ization work. Where possible, costs of
be evicted or removed from the dwell. major building repair or heating
ing for a stated period of time so long system improvements should be sup
as he has complied with all on-going ported with funds from other sources
obligations and responsibilities owed such as appropriate FmHA or HUD
the landlord or owner. Such agreeloans.
ments should, in addition, provide as (2) All administering agencies shall
follows: procure liability insurance or bonding (i) Where the owner or landlord to cover any damage to persons or pays for heating or cooling the dwellproperty in connection with weather ing, the agreement should provide ization activities, the cost for which either (a) that the owner or landlord shall be considered a program cost, not shall reduce the rent over a stated an administrative cost, and shall not period of time by an amount equal to be counted in figuring the ten percent the value of the weatherization matenon-material costs. Before beginning rials supplied, and agrees not to raise work on the weatherization of any the rental on the property beyond the dwelling the administering agency preweatherization level for a stated shall obtain from the (owner) (house period thereafter; or (b) that the holder) permission to enter upon the owner or landlord shall repay to the premises and perform the weatheriza administering agency or grantee over a tion work. In addition, where obtain stated period of time an amount equal able without objection from the to the value of the materials supplied, householder (but in the case of at and agrees not to raise the rental on least ten percent of the dwellings the property for such period of time worked on) administering agencies and for a stated period of time thereshould obtain permission to inspect after: fuel and utility bills, in the following (ii) Where the tenant pays for heator equivalent language:
ing and cooling the dwelling, the (Householder, or in the case of rental
agreement may provide merely that property where utilities are paid by land
the owner or landlord agrees not to lord, Owner) hereby grants permission to raise the rental on the property for a (the administering agency) or its designee to stated period of time. inspect heating fuel and utility billing (4) Any exceptions must be approved records for (address) for not more than five
by the Administering Agency
or years before and subsequent to the performance of the weatherization work for the sole
Grantee on a case by case basis, on the purpose of obtaining data required for eval
recommendation of the Project Advi. uation of the energy conserving effective
sory Committee and based on docuness of the work done, and directs the perti mented need. Agreements obtained nent utility and fuel companies to make should be maintained in the files of
the Administering Agency or Grantee, and shall be made for inspection upon request.
(5) For each building on which weatherization work is done, a Building Weatherization Plan, CSA Form 481, must be completed, in accordance with directions provided in the Community Planning Guide to Weatherization, Part VI, pp. 16–26. Copies of the Building Weatherization Plan must be filed in accordance with Paragraph 11 of this Instruction.
(6) In any case where a Building Weatherization Plan indicates expenditures of more than $250 on any building in a project funded in Federal Region IV, VI, or IX, or more than $350 on any building in a program funded in Federal Region I, II, III, V, VII, VIII, or X, the expenditure must be justified in writing and approved by the Project Advisory Committee. Documentation of such justification and approval shall be made available to CSA upon request.
(7) Of funds allocated to weatherization activities, at least ninety percent shall be expended for materials costs. Beginning with FY 1975 funds, costs incurred by grantees for materials may include costs of delivery to work site and reasonable costs of tools and equipment required for installation, including blower equipment required for cellulose fiber or other loose fill insulation. Purchase of materials will be made in accordance with current CSA regulations governing such activities.
(8) Where administering agencies have documented bona fide attempts to secure labor, supervision, and/or transportation costs from other sources without success adequate to their needs, grantees may seek relief through their proposals or through a request for a work program amendment.
(d) Crisis intervention. (1) This immediate, short-term assistance, consisting of intervention to prevent hardship or danger to health due to utility shut-off or lack of fuel, should be followed with program efforts that will have a long-range effect on the individual's ability to conserve energy and pay fuel bills. Crisis intervention should not be used to provide help to persons having access to direct assist
ance through other supportive service networks such as welfare; rather, the administering agency should take all appropriate measures to assure the responsiveness of such networks to the energy needs of clients. Help from this Crisis Intervention Program should be provided only in cases of extreme crisis when other service networks cannot respond.
(2) In any case, actual payment of utility or fuel bills by this program should be a one-time crisis intervention resource to be considered only as a last resort after negotiation with utility or fuel companies, and care must be taken to avoid having the grants looked upon as a source of ongoing subsidy for energy costs of the poor.
(e) Consumer information, education, and legal assistance. (1) Studies indicate that residential use of energy is in large measure of function of the lifestyle of the residents of any particular dwelling; and consequently grantees should where possible conduct programs of energy conservation education in conjunction with weatherization projects.
(2) In addition, escalating costs of energy are causing increasing numbers of states and local communities to review utility rate structures and regulatory policies with interest in bringing relief to certain classes of customers. Wherever such reviews are taking place, whether in formal proceedings of regulatory commissions or merely informally, grantees should seek to involve themselves in order to insure that the interests of the poor are adequately represented, and that low income persons have the same high level of legal and technical expertise at their service as the utility companies and the other classes of energy users participating in these proceedings.
(3) Finally, as the need for energy conservation becomes more generally recognized there will be some who enter the field with the intent of exploiting those without technical knowledge or understanding of effective conservation techniques. Grantees should be aware of these dangers and work closely with state and local law enforcement and consumer protection
tion procedures established herein. gate Agency Basic Information; (D)
These forms will be made available to
grantees by the appropriate CSA Re 22030 ered by a CAA where there is a clearly
gional Office. demonstrated need for such services
(i) All eligible applicants should and a viable delivery system exists
submit the original and two (2) copies Dikt through which to provide the services.
of all required forms and documents Additional factors which will be taken
to the appropriate CSA Regional Di. cost into consideration in making funding
rector. decisions will be applicants ability to
(b) Deadline for Submission of Ap- seat ar operate a high quality program based
plications. Summer Youth Recreation of to upon past overall grantee perform
Program grant applications shall be alrent ance; evidence in the grant application
submitted to CSA Regional Offices no present of mobilization of non-CSA resources;
later than 60 days following publica- su prog coordination with other appropriate
tion in the FEDERAL REGISTER. state and local organizations; and, the
(c) Clearinghouse Notification and ratio number of poor children proposed to
Review. All eligible applicants are re- gustat be served.
quired to comply with the Project No to nie (b) Non-Federal Share; Waiver of.
tification and Review System proce: Trece Non-Federal share required by section
dures as outlined in 45 CFR 1067.10 $ The ste 225(c) is waived for all programs
(CSA Instruction 6710-3a), Applicants funded under section 222(a)(6),
should submit their notifications of her m Summer Youth Recreation Programs.
intent (NOIs) to the appropriate clear al gran Due to the depressed economic cir inghouses immediately following the history cumstances existing for State and publication of this FEDERAL REGISTER. I local governments which has impacted Where requested by the Clearing. particularly on local educational insti. houses, applicants must submit their eyes o tutions, the most logical source for application to the Clearinghouses formet be non-Federal share for this program,
review. Comments made by the Clear Race the Director has waived the require inghouses should accompany the ap. ment for this year. However, where plication submitted to CSA together topriate possible, grantees are encouraged to with evidence of consideration of Trans seek non-Federal share and mobilize those comments. Applicants may expelocal resources. The waiver is automat dite the final release process by obic and does not require a request for taining the appropriate Clearinghouse waiver.
and Governor's approval in advance or
in less time than required. [45 FR 10795, Feb. 19, 1980)
(d) Delegation of Authority. Regional standa 8 1061.20-7 Application process.
Directors are hereby delegated the au
thority to sign Summer Youth Recrea(a) Forms/Documentation Required.
tion Program grants. The basic forms to be used in applying
(e) Monitoring and Evaluation. The for a Summer Youth Recreation Pro
CSA Regional Offices will be responsi
. gram are as follows: (1) CSA Form 301,
ble for monitoring and evaluation of Applicant Certification (new grantees
the Summer Youth Recreation Proonly); (2) CAP Form 25, Program Ac
gram. In addition, CSA Headquarters count Budget; (3) CAP Form 25a, Pro
may undertake on-site evaluations of gram Account Budget Support Sheet;
selected projects. (4) CSA Form 419, Summary of Work
[45 FR 10795, Feb. 19, 1980) Programs and Budget; (5) SF 424, Federal Assistance (Sections I and II com
8 1061.20-8 Expenditure of funds. pleted). (i) When Delegating Programs: (A) (a) Allowable Costs. (1) Administra.
tion, includes salaries, wages and CAP Form 11, Assurance of Compli
fringe benefits of administrative staff ance with Civil Rights Act; (B) CAP
(but not program staff); consumable Form 85, Administering Agency Fund
office supplies; rent, and utilities; teleing Estimate; (C) CAP Form 87, Dele
'Disposition of property will be in accord
phone and postage; travel of adminis of the sponsor's jurisdiction unless the or Design
trative staff and audit costs. Funds in trip has received the specific written this category are subject to the admin approval of the CSA Regional Director
istrative cost limitation of 15% as de of his/her designee. E Qfined in OEO Instruction 6807-1, Limi
tation on CAA Administrative Costs. 8 1061.20-9 Coordination with other pro
(2) Recreation services including but grams. (0not limited to: Purchase of recreation
(a) The success of the Summer don equipment" and supplies up to $200
Youth Recreation Program depends to egionale per unit cost to be used in support of
a great degree upon coordination with the program; rental of recreational
other programs and upon the mobili. con el equipment and supplies to be used in
zation of other public and private resupport of the program; admission to
sources. A particularly key element in as the special events; field trip expenses; sala
successful recreational programs is the Olie ries; wages, fringe benefits, and orien
utilization of the Summer Youth Protation of program staff, such as, art instructors and playground supervisors;
gram (summer employment for disadtransportation for participants and
vantaged youth between the ages of 14 Lento e program staff; lunches or food provid
and 21). This program has been used ed as an integral part of a recreation
since the inception of the Summer activity; recreation clothing and insur
Youth Recreation Program to provide ance. The standards to be used for the
program personnel who serve as playApis procurement of supplies, equipment,
ground supervisors, coaches, field trip and other material and services with
monitors, etc. in the Summer Youth federal grant funds are described in
(b) All grantees should utilize the Circular A-102 (FMC 74-7).
Summer Food Service Program for (3) Charges above operating costs
children as a part of the Summer for the use of grantee owned facilities
Youth Recreation Program. will not be made to the Summer
The Summer Food Service Program Youth Recreation Program except
provides meals for low-income chilwith the written authorization of the
dren from needy areas and is adminisappropriate CSA Regional Director.
tered by the Department of Agricul(4) Transportation services, includ
ture through state agencies or the ing but not limited to: bus tokens, and
Food and Nutrition Service Regional rental of buses and vans.
Offices (see Appendix B for listing of (b) Non-Allowable Costs. (1) Summer
those organizations which can assist Youth Recreation Program funds
grantees in applying for the program). shall not be expended on office equip
Organizations planning to apply for a ment, in-place installations, capital im
Summer Youth Recreation Program provements, to compensate partici
grant should contact the appropriate pants in the program or to purchase
state or regional officials as soon as transportation vehicles or equipment
possible to assure participation in the such as cars, vans, or buses.
Summer Food Service Program for (2) Summer Youth Recreation Pro
Children. gram funds shall not be used to fi
(c) The Summer Youth Recreation hance any other program activities and services not authorized under the
Program will be closely coordinated Summer Youth Recreation Program
with related social service programs such as, but not limited to, work expe
operated by other community based rience, on-the-job training or public
organizations (park and recreation deservice employment activities.
partments, schools, etc.) with a view of
minimizing possible (3) Summer Youth Recreation Pro
duplication of gram funds shall not be used to fi
effort and promoting efficiency by use nance trips outside a 100-mile radius
of common facilities and services.
(a) Maintenance of Effort. No grantee shall, because of funds granted under Section 222(a)(6) of the Act,
ubmit i ghouse
ty Reg ated i uth
ance with the CSA policy published in CSA