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the Government, in accordance with any written request therefore issued by the Contracting Officer at any time prior to final payment under the contract;

(4) Control of Property. The contractor shall maintain a property control system which will provide for adequate identification, recording, location, utilization, maintenance, and physical inventory of equipment acquired with contract funds; and

(5) Inventories Upon Completion or Termination. Immediately upon completion or termination of the contract, the contractor shall perform a physical inventory of all contractor-owned equipment acquired with contract funds and having a unit acquisition cost of $1,000 or more. The inventory shall be performed, prepared, and submitted in the same manner as prescribed in S1-503 of this Manual.

DOTPR Supplement 1, Exhibit A-Property condition codes

Code

Brief definition

N-1.

New-Excellent

N-2.............

New-Good..

N-3.

New-Fair.

N-4.

New-Poor

E-1

E-2

E-3

E-4

0-1

O-2.

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[See S1-503 of this manual]

Expanded definition

New or unused property in excellent conditions. Ready for use and identical or interchangeable with new items delivered by manufacturer or normal source of supply.

New or unused property in good condition. Does not quite qualify for N-1 (because slightly shopworn, soiled, or similar), but condition does impair utility.

New or unused property in fair condition. Soiled shopworn, rusted, deteriorated, or damaged and its utility is slightly impaired.

New or unused property so badly soiled, rusted, mildewed, deteriorated, or damaged, that its utility is seriously impaired.

Used property, but repaired or renovated and in excellent condition. Used property which has been repaired or renovated and, while still in good usuable condition, has become worn from further use and cannot qualify for excellent condition.

Used property which has been repaired or renovated but has deteriorated since reconditioning and is only in fair condition. Further overhauling required or expected to be needed in near future.

Used property which has been repaired or renovated and is in poor condition from serious deterioration such as from major wear and tear, corrosion, exposure to weather or mildew.

Used-Usable without repairs-Ex- Property which has been slightly or moderately used, no repairs required, cellent..

and still in excellent condition.

......... Used-Usable without repairs Used property, more worn than O-1, but still in good condition with Good.. considerable use left before any important repairs would be required. O-3... Used-Usable without repairs-Fair.... Used property which is still in fair condition and usable without repairs; however, somewhat deteriorated with some parts (or portion) worn and should be replaced.

O-4.

R-1

Used-Usable without repairs Used property which is still usable without repairs, but in poor condition
Poor..
and undependable or uneconomical in use. Parts badly worn and
deteriorated.

Used-Repairs required-Excellent..... Used property, still in excellent condition, but minor repairs required (repairs would not cost more than 10 pct of acquisition cost). R-2.............. Used-Repairs required-Good........... Used property, in good condition but considerable repairs required. Estimated cost of repairs would be from 11 to 25 pct of acquisition cost. Used-Repairs required-Fair............... Used property, in fair condition but extensive repairs required. Estimated

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repair costs would be from 26 to 40 pct of acquisition cost. Used property, in poor condition and requiring major repairs. Badly worn, and would still be in doubtful condition of dependability and uneconomical to use if repaired. Estimated repair costs from 41 to 65 pct of acquisition cost.

Property which because of its worn, damaged, deteriorated or incomplete condition, or specialized nature, has no reasonable prospect of sale or use as serviceable property without major repairs or alterations, but which has some value in excess of its scrap value.

Property that has no reasonable prospect of being sold except for the recovery value of its basic material content.

(Sec. 205(c), 63 Stat. 389; 40 U.S.C. 486(c), 10 U.S.C. 2301-2314)

[42 FR 45268, Sept. 8, 1977]

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struction) and leasing of real property by the Department of Commerce or by any organizational unit thereof.

§ 13-1.003 Authority.

The DOCPR are prescribed by the Assistant Secretary for Administration under the authorities contained in 5 U.S.C. 301, 5 U.S.C. 552 and section 205(c), Federal Property and Administrative Services Act of 1949 as amended (40 U.S.C. 486(c)), as delegated by the Secretary in Department Organization Order 10-5.

§ 13-1.004 Applicability.

The FPR and DOCPR apply to all procurements, by every operating unit and any other organizational element of the Department of Commerce except where specific limited exception authority is provided to the Maritime Administration. This exception will only be exercised upon appropriate determination by the Assistant Secretary for Maritime Affairs or a properly designated delegate. A copy of each exception determination shall be forwarded to the Director, Office of Procurement and Automatic Data Processing Management.

§ 13-1.004.50 Relationship to the FPR.

Material published in the DOCPR will not repeat, paraphrase, or otherwise restate the FPR except to the extent necessary to supplement, implement, or deviate therefrom.

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(a) Comments and suggestions of interested Departmental procurement activities will be solicited where feasible during the development of DOCPR issuances. Comments and suggestions of others will be solicited only when and to the extent deemed appropriate by the Assistant Secretary for Administration.

(b) Where there is urgent or compelling need to issue regulations which precludes adherence to the procedures in paragraph (a) of this section, such regulations shall be issued as consecutively numbered Temporary Department of Commerce Procurement Regulations (TDOCPR) and distributed as appendicies to the loose leaf DOCPR volumes. Each TDOCPR shall be effective for a period stated within the TDOCPR, which period shall not exceed six months from the date of issuance unless extended by the Assistant Secretary for Administration.

(c) If a temporary regulation, issued pursuant to paragraph (b) of this section, is intended for eventual permanent implementation, it shall be distributed for comments and suggestions in accordance with paragraph (a) of this section. Notices of temporary regulation implementation will be published in the FEDERAL REGISTER when the TDOCPR involves material revision to existing DOCPR content of significance to business concerns and

others properly interested, and where otherwise deemed appropriate by the Assistant Secretary for Administration.

§ 13-1.007 Arrangement.

§ 13-1.007-1 General plan.

The general plan, numbering system and nomenclature, used in the DOCPR conform with those of the Federal Procurement Regulations and FEDERAL REGISTER standards approved for the FPR.

§ 13-1.007-2 Numbering.

(a) This Chapter 13 has been allocated to the Department of Commerce for implementing, supplementing and deviating from Chapter 1 of Title 41 CFR.

(b) Where the DOCPR implements or deviates from a part, subpart, section, or subsection of the FPR, the DOCPR part, subpart, section, or subsection will be numbered and captioned to correspond to the part, subpart, section, or subsection of Chapter 1, of Title 41 CFR.

(c) Where the subject matter contained in a part, subpart, section, or subsection of FPR requires no further implementation, the DOCPR will contain no corresponding part, subpart, section, or subsection number and the subject matter as published in the FPR governs.

(d) DOCPR's which supplement the FPR will be assigned an appropriate number and title different from any assigned to an FPR.

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DOCPR will be cited in accordance with FEDERAL REGISTER standards approved for the FPR. Thus this section, when referred to in sections of the DOCPR, should be cited as "§ 131.007-3 of this chapter." When this section is referred to formally in official documents, such as legal briefs, it should be cited as "41 CFR 13-1.0073." Any section of DOCPR may be informally identified, for purposes of brevity, as DOCPR followed by the section number, i.e., "DOCPR 131.007-3."

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§ 13-1.009-2 Procedure.

(a) Deviations in both individual cases and classes of cases must be authorized in advance by the Director, Office of Procurement and Automatic Data Processing Management (OP&ADPM). Requests for such authorization may be initiated by the heads of operating units or by the heads of their procuring activities. Requests shall: Cite the specific parts of the FPR or DOCPR from which it is desired to deviate; provide a full description of the deviation; indicate the circumstances which will require use of the deviation; and give detailed reasons supporting the action requested.

(b) Where the deviation applies to a class of cases, authorization will be subject to prior coordination with the General Services Administration by the Office of Procurement and Automatic Data Processing Management unless, in the considered judgment of the Director (OP&ADPM), and with due regard to the objective of uniformity, circumstances preclude such coordination. In such an instance, the Office of Procurement and Automatic Data Processing Management shall inform the GSA of the deviation and circumstances under which it was required.

(c) Authorization will be by memorandum addressed to the requesting officer with copies to any other interested offices. The contract file(s) of the requesting office shall include a

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