[27 F.R. 6128, June 29, 1962, as amended at 27 F.R. 11657, Nov. 27, 1962; 28 F.R. 12562, Nov. 23, 1963; 29 F.R. 6922, May 27, 1964] § 5.102-4 Establishment or revision of

Federal Supply Schedules mandatory upon the Department of Defense. (a) Policy. The Administrator of General Services Administration has agreed that the concurrence of the Office of the Secretary of Defense will be obtained prior to establishing a Federal Supply Schedule which is mandatory upon the Department of Defense or prior to adding or removing any items from Federal Supply Schedules which are mandatory upon the Department of Defense or making any other changes in such Schedules affecting their use by Department of Defense in meeting its supply requirements. However, deletion of an item from a Federal Supply Schedule will not require Office of the Secretary of Defense concurrence when the reports of sales for that item amount to less than $1,000 per year except where:

(1) The item is a part or accessory incidental to a basic item;

(2) The item is a component of a unit assembly;

Mandatory on DOD activities in Region 10.

(3) The item has a demonstrated need to fill out a range of colors, sizes or other characteristics; or

(4) The item involves a contract for services.

(b) Procedures. Requests for the establishment of or a change in a Federal Supply Schedule mandatory on elements of the Department of Defense shall be forwarded to the Executive Director, Procurement and Production, Defense Supply Agency for coordination with the Military Departments. Such proposals normally shall be forwarded in sufficient time to provide three months for consideration by all interested elements of the Department of Defense and General Services Administration prior to the desired effective date. In the event action on such proposals is desired in a shorter period of time, a minimum of thirty-five days for consideration should be anticipated. These proposals will be distributed to the representatives of the Military Departments and General Services Administration engaged in the Federal Supply Schedule review program, as appropriate, for comment or concurrence. Any questions will be jointly considered before final action is taken. If the Mili

Eary Departments and General Services Administration representatives cannot reach agreement on a question raised, the question will be forwarded to the Assistant Secretary of Defense (Installations and Logistics) for resolution. [27 F.R. 6131, June 29, 1962]

$5.103 Federal Supply Schedules not mandatory upon the Department of Defense.

In addition to the Federal Supply Schedules listed in § 5.102, there are other Schedules mandatory for use by one or more civilian agencies of the Government but not mandatory on the Department of Defense. Any item which has been decentralized for local purchase and listed in a non-mandatory Schedule shall be ordered therefrom if (a) the Schedule or the contractor's price list identifies the item by Federal stock number, (b) delivery requirements can be met and (c) the order is within the minimum and maximum limitations of the Schedule. Exception from the foregoing is permitted only where the contracting office has actual knowledge that the purchase can be made more advantageously to the Government from a source other than the Supply Schedule, after allowing for the burdens and cost of a new procurement under applicable prescribed procedures. The contracting office shall not solicit bids, proposals, quotations, or otherwise test the market for comparison with the Schedule price. Where a procurement from a source of supply other than the non-mandatory Schedule indicates that such source might be more advantageous to the Government as a general source, the name and address of the supplier together with other details of the procurement action shall be forwarded to the General Services Administration through the Regional Office of the GSA region in which the procuring activity is located. The provisions of § 5.102-2 are applicable when determining whether a contractor can meet delivery requirements.

[27 F.R. 6131, June 29, 1962]

$5.104 Other Federal Supply Schedules. [27 F.R. 6131, June 29, 1962]

§ 5.104-1 Completely optional Federal Supply Schedules.

In addition to the Federal Supply Schedule contracts described in §§ 5.102 and 5.103, there are Federal Supply Schedules which are completely optional

Except where precluded by administrative expense or urgency considerations, optional Federal Supply Schedules shall be considered equally with other sources by the contracting officer in assuring that purchases of items of the type contained in such schedules are made to the best advantage of the Government, price, delivery, service and other factors considered. This section shall in no way minimize the requirements for using formal advertising when the situation warrants. Where purchases are less than $250, the procedure in § 3.604-1 of this chapter will apply.

[30 F.R. 5985, Apr. 29, 1965]

§ 5.104-2 Regional Federal Supply Schedules.

There are certain Federal Supply Schedules issued by the GSA that are for use in a specific geographical region. These Schedules apply to activities within the specified region to the extent prescribed therein.

[27 F.R. 6131, June 29, 1962]

§ 5.105

Order for supplies or services.

DD Form 1155 should be used as a delivery order in purchasing supplies or services from Federal Supply Schedule contractors.

[27 F.R. 6131, June 29, 1962]

§ 5.106 Federal Supply Schedules with multiple source provisions.

(a) General. Certain of the Federal Supply Schedules, listed in § 5.102-3, provide several sources for certain requirements. Additionally, some such Schedules indicate that multiple sources are provided to make available a selection of supplies or services to meet a specific or an unusual requirement. When orders in excess of $2,500 are placed at other than the lowest Schedule price, the purchasing office shall include in the contract file a memoran