THE CHIEF CLERK AND ADMINISTRATIVE ASSISTANT Is charged with supervision in matters relating to personnel administration (exclusive of the field service); the administration of the appropriations "Salaries, Department of State" and "Contingent Expenses, Department of State"; the allotment of office space, custody of the property of the Department, and the maintenance of a current inventory; the authentication (for the Secretary of State) of certain documents; the operation of the Federal coordinating service for translating documents; the custody of the seal of the United States; the assembling and maintaining for the Department of State of appropriate material for exhibition purposes at expositions; the direction, as head, of the Appointment, Diplomatic Pouch and Mail, Stenographic, Supply, Equipment and Exhibits, and Welfare Sections of his office; and such additional duties as may be delegated to him by the Secretary of State and the Assistant Secretary of State and Budget Officer. Is Vice Chairman of the Board of Appeals and Review and Liaison Officer with other executive departments and agencies of the Government. Edward Yardley, Chief Clerk and Administrative Assistant Percy F. Allen, Assistant to the Chief Clerk and Chief of Appointment Section BOARD OF FOREIGN SERVICE PERSONNEL The duties of the Board of Foreign Service Personnel, under Executive Order No. 5642 of June 8, 1931, are: to submit to the Secretary of State for approval lists of Foreign Service officers in which all Foreign Service officers shall be graded in accordance with their relative efficiency and value to the Service; to recommend promotions in the Foreign Service, and to furnish the Secretary of State with lists of Foreign Service officers who have demonstrated special capacity for promotion to the grade of minister; to submit to the Secretary of State for his approval and for transmission thereafter to the President, the names of those officers and employees of the Department of State who, after five years of continuous service in an executive or quasiexecutive position, are recommended for appointment by transfer to the position of Foreign Service officer; to submit to the Secretary of State the names of those Foreign Service officers who are recommended for designation as counselors of embassy or legation; to recommend to the Secretary of State the assignment of Foreign Service officers to posts and the transfer of such officers from one branch of the Service to the other; to consider controversies and delinquencies among the Service personnel and to recommend to the Secretary of State appropriate discipli nary action where required; to determine, for submission to the Secretary of State after considering recommendations of the Division of Foreign Service Personnel, that the efficiency rating of an officer is unsatisfactory, thereby meaning below the standard required for the Service, in order that the Secretary of State may take appropriate action. MEMBERS OF THE BOARD George S. Messersmith, Chairman BOARD OF EXAMINERS FOR THE FOREIGN SERVICE (Under Executive Order No. 5642 of June 8, 1931) George S. Messersmith, Assistant Secretary of State, Chairman Hugh R. Wilson, Assistant Secretary of State G. Howland Shaw, Chief of the Division of Foreign Service Personnel DIVISION OF FOREIGN SERVICE ADMINISTRATION Is charged with the general administration of the Foreign Service, including matters of appropriations and expenditures, rentals, equipment and supplies, organizations, instruction of diplomatic and consular officers, etc.; correspondence relating to the foregoing and to customs courtesies and free entry, letters rogatory, decoration of American citizens by foreign governments, international exchange of publications, diplomatic pouch service between the United States and foreign countries, and the designation of commercial, military, and naval attachés; whereabouts and welfare of Americans abroad, shipping and seamen, settlement of estates of deceased Americans in foreign countries, consular protection of American interests and, other than commerce, the general work of consular offices, such as immigration, quarantine, notarial acts, protection of the customs revenues, etc.; supervision over the Department's despatch agencies in New York, New Orleans, San Francisco, and London. Nathaniel P. Davis,1 Chief Harry A. Havens, Assistant Chief Secretary to the Chief 1 Foreign Service officer. DISTRICT ACCOUNTING AND DISBURSING OFFICE, OTTAWA, CANADA William McG. Harlow, District Accounting and Disbursing Officer DISTRICT ACCOUNTING AND Disbursing OfFICE, MÉXICO, D. F., MEXICO Victor H. Loftus, District Accounting and Disbursing Officer DISTRICT ACCOUNTING AND DISBURSING OFFICE, PARIS, FRANCE Cecil M. P. Cross,1 District Accounting and Disbursing Officer FOREIGN SERVICE BUILDINGS OFFICE Is charged with the general supervision of matters relating to the housing of diplomatic and consular establishments abroad and the protection and maintenance of properties owned or to be acquired by the United States for such purpose. Has charge of programs of expenditures, with the approval of the budget officer of the Department, for the acquisition, construction, alteration, or furnishing of such properties. |