DIVISION OF FOREIGN SERVICE PERSONNEL The duties of the Division of Foreign Service Personnel are: to maintain contact with Foreign Service officers and employees while on visits to the United States; to discuss with Foreign Service officers ways for the development and improvement of their work; to confer with the divisions of the Department concerning the work of Foreign Service officers; to interview applicants and prospective applicants for the Foreign Service; to examine and recommend for appointment applicants for positions as subordinate employees in the Foreign Service; to collect, collate, and record pertinent data relating to Foreign Service personnel; to keep the efficiency records of all Foreign Service officers and employees; to hold strictly confidential all personnel records of the Foreign Service, and to reveal no papers, documents, data, or reports relating thereto, except to authorized officials; to keep the records of the Board of Examiners for the Foreign Service and attend to all details connected with the holding of examinations for the Foreign Service; to submit recommendations on all matters within the authority of the Personnel Board; to attend, through the personnel officers assigned to the division, the meetings of the Personnel Board when so directed. FOREIGN SERVICE OFFICERS' TRAINING SCHOOL The Foreign Service Officers' Training School is maintained for the instruction of new appointees to the Foreign Service. Only those persons who have successfully passed the examination for the position of Foreign Service officer are admitted to the school. It is under the direction of the Foreign Service Officers' Training School Board. THE SCHOOL Board George S. Messersmith, Assistant Secretary of State, Chairman G. Howland Shaw, Chief of the Division of Foreign Service Personnel J. Klahr Huddle,' Director of the Foreign Service Officers' Training School THE SCHOOL J. Klahr Huddle,1 Director Cornelia B. Bassel, Assistant to the Director DIVISION OF FAR EASTERN AFFAIRS Has general charge of relations with China, Japan, and Siam and (in conjunction with the Division of European Affairs and other interested divisions) with the possessions and territories of European nations in the Far East, as well as the foreign-controlled islands of the Pacific not included therein, and of such matters as concern the Department in relation to Americancontrolled islands of the Pacific, in particular (in conjunction with the Office of Philippine Affairs) of such matters as concern the Department in relation to the Philippine Islands, and to the Far East in general. This Division also has charge of matters which relate to international cooperation to suppress the abuse of narcotic drugs, performing the various duties imposed by statutes and arising from treaty obligations. 1 Foreign Service officer. Has charge of relations with Argentina, Bolivia, Brazil, Chile, Colombia, Costa Rica, Cuba, Dominican Republic, Ecuador, El Salvador, Guatemala, Haiti, Honduras, Mexico, Nicaragua, Panama, Paraguay, Peru, Uruguay, and Venezuela, and with all inter-American organizations. Has charge of relations with Albania, Australia, Austria, Belgium, Bulgaria, Canada, Czechoslovakia, Denmark, Estonia, Finland, France, Free City of Danzig, Germany, Great Britain (including British territories and possessions except India and those in Africa), Hungary, Irish Free State, Italy, Latvia, Lithuania, Luxemburg, the Netherlands, New Zealand, Norway, Poland, Portugal, Rumania, Spain, Sweden, Switzerland, Union of South Africa, Union of Soviet Socialist Republics, Yugoslavia, European possessions in the Far East in conjunction with the Division of Far Eastern Affairs, and with international organizations in Europe. 1 Foreign Service officer. Jay Pierrepont Moffat,1 Chief Harold H. Tittmann, Jr.,' Assistant Chief Has charge of relations with Afghanistan, Greece, India and Burma, Iran, Iraq, Palestine and Trans-Jordan, Saudi Arabia and other countries of the Arabian Peninsula, Syria and the Lebanon, Turkey, and all territory in Africa except the Union of South Africa and Algeria. Is charged with the maintenance of relations between the Department and the domestic and foreign press, the radio, and news reels; the preparation and distribution to officials of the Department and the Foreign Service of daily press summaries and press clippings; dissemination of information regarding the activities and policies of the Department of State and of the Government generally to American representatives abroad; furnishing officials of the Department of State and the Foreign Service with press bulletins, copies of texts, and general information bearing upon foreign relations. OFFICE OF COORDINATION AND REVIEW Reviews all outgoing diplomatic, consular, and other correspondence; coordinates the correspondence of the several bureaus of the Department for consideration and initialing before signing; submits the correspondence to the appropriate officers for signature; maintains a current readyreference file of corresponde nce and an index of diplomatic precedents; keeps all offices of the Department advised of any pertinent information concerning the correspondence of the Department, as well as of changes in forms of address or changes in the accepted style of correspondence. The Mailing Section of this office is charged with the dating and mailing of the Department mail, with the certification of copies for the official records, and with answering inquiries concerning or furnishing information from its records for the use of the Department. Is charged with the determination of the nationality status of applicants for passports and for registration in consulates of the United States as American citizens; issuance of passports; issuance of instructions on citizenship and passport matters to American diplomatic and consular officers; issuance of instructions on passport matters to the executives of the several insular possessions; supervision over the Department's passport agencies in New York, Chicago, San Francisco, and Boston; direction of clerks of courts in passport matters; correspondence regarding citizenship, passports, registration, and right to protection while abroad; prevention and detection of fraud in passport matters and the preparation of cases involving fraud for prosecution in the courts; issuance of letters of introduction. |