Page images
PDF
EPUB

(1) The first position shall be a capital letter identifying the type of action as follows:

A-Any modification which results in an increase or decrease in obligated funds;
M-Any modification which has no effect on the obligation of funds.

(2) The second through fourth positions shall contain the sequential serial number of the modification, commencing with 001. A separate series of serial numbers for each type of modification shall not be used.

(c) Illustration of Modification Numbers.

M002.
A003.

Modification to contract with no change in funding obligation.
Modification to contract with changes in funding obligation.

§ 9-53.106 Exceptions to modification numbers.

Modification numbers to be assigned to contracts described in § 9-53.104(b) shall be sequentially numbered as described in § 9-53.105(b) for all modifications executed after October 1, 1976 commencing with the next successive number to the previous modification. All previous modification numbers shall remain unchanged. § 9-53.107 Task orders/project agreements (TO/PA).

TO/PA numbers used in conjunction with basic instrument numbers shall be identified as a separate number sequentially numbered by use of a three position numeric serial number commencing with 001.

§ 9-53.108 Distribution of instruments.

(a) Basic distribution. Procurement offices which execute or administer instruments are responsible for making the following minimum distribution of instruments:

(1) One original signed copy to the files of the office administering the instrument, except when such copy is required for distribution to the General Accounting Office under paragraph (a)(3) of this paragraph. In the latter case a reproduction of the signed copy will be furnished to the office administering the instrument;

(2) One signed copy to the contractor. However, in the case of formally advertised supply contracts, a purchase order or Notice of Award may be furnished in lieu of a signed copy of the contract;

(3) One original signed copy to the General Accounting Office when required by GAO Manual, Title 7-4510.50. This regulation provides in part as follows:

The original of all contracts with common carriers of all types for linehaul freight or passenger transportation services, including passenger charter agreements but excluding contracts for local storage, drayage, and hauling, shall be transmitted promptly, to the General Accounting Office, Service Subdivision, Transportation Division, Washington, D.C. 20548.

(4) One signed copy to the ERDA finance office servicing the procurement office. (b) Additional distribution of instruments. Each procurement office shall make the following additional distribution of conformed copies of instruments including modifications and amendments thereto within its jurisdiction:

(1) To the Office of the General Counsel, one copy of:

(i) Each contract or instrument, and each subcontract under a cost-type contract, where the proposed contract action was submitted for Headquarters approval:

(ii) Each engineering or architect-engineering prime contract, and each engineering or architect-engineering subcontract under a cost-type prime contract, involving an expenditure (actual or estimated) of $500,000 or more.

(2) To the appropriate audit office, one copy of each cost type contract.

(3) To the sponsoring Headquarters division or office, two copies of each instrument.

(4) To the Division of Procurement, one copy of each instrument where the proposed action was submitted for Headquarters approval.

§ 9-53.109 Responsibilities.

The offices receiving a copy of instruments pursuant to § 9-53.108(b), shall maintain a file of such instruments and shall be responsible for making the file available to other offices upon request.

Heads of procurement offices shall maintain the official file of all instruments administered thereby. The location and distribution of files in the various offices and divisions are the responsibility of the Managers or Directors concerned.

Subpart 9-53.200-Procurement Request Numbers

§ 9-53.201 Policy on use.

(a) The PRN system shall apply to all requests to enter into, extend, modify or terminate contracts, agreements (excluding interagency agreements), grants, or other forms of financial assistance.

(b) Modifications to instruments which are not the result of procurement requests with a discrete PRN from a Headquarters office shall be initiated as procurement requests by the appropriate field office utilizing a discrete PRN (i.e., modifications as the result of approved financial plans are to be initiated by the appropriate field office, which will assign its own PRN).

(c) Transfers of procurement actions in process from one procurement office to another will be effectuated by cancellation of a PR and reissuance with a new number by the initiating office.

§ 9-53.202 Elements of basic number.

The basic number shall consist of nine alpha numeric characters positioned as follows:

(a) The first position shall contain a capital letter which identifies the office originating the PR using those identification letters assigned in § 9-53.101(b).

(b) The second and third positions shall be the number of the procurement office assigned to process the PR using those identification numbers assigned in § 9-53.101(e).

(c) The fourth and fifth positions shall be the last two digits of the fiscal year in which the PR number is assigned.

(d) The sixth through ninth positions shall be the serial number of the PR and shall commence with the number 0001 at the start of each fiscal year. A single series of serial numbers will be used by each initiating office.

[blocks in formation]

(a) Each activity identified in § 9-53.101(b) shall be responsible for the coordination and issuance of procurement request numbers for offices under its cognizance.

(b) The Division of Procurement will be responsible for issuing procurement request numbers for all other Headquarters offices not separately identified in § 9-53.101(b).

[blocks in formation]

(a) Modifications to procurement requests shall be numbered by adding three additional characters to the basic PR number as follows:

(1) The tenth position shall contain a decimal point.

(2) The eleventh and twelfth positions shall be the serial number of the modification and shall commence with the number 01.

(b) Illustration of modification to procurement requests.

[blocks in formation]

FINDING AIDS

A list of current CFR volumes, a list of superseded CFR volumes, and a list of CFR titles, subtitles, chapters, subchapters and parts are included in the CFR Index to the Code of Federal Regulations which is published separately and revised annually.

Table of CFR Titles and Chapters

Alphabetical List of Agencies Appearing in the CFR
List of CFR Sections Affected

[blocks in formation]

I Administrative Committee of the Federal Register (Parts 0-49)

II Office of the Federal Register (Parts 50–299)

III Administrative Conference of the United States (Parts 300–399) IV Miscellaneous Agencies (Privacy Regulations) (Part 400-end)

Title 2-[Reserved]

Title 3-The President

I Executive Office of the President

II-III [Reserved]

IV Codified Text of Selected Presidential Documents

V [Reserved]

Title 3A-The President, Appendix

I Proclamations

II Executive Orders

III Presidential Documents Other Than Proclamations and Executive Orders

Title 4-Accounts

I General Accounting Office (Parts 0–99)

II Federal Claims Collection Standards (General Accounting Office Department of Justice) (Parts 100-299)

III Cost Accounting Standards Board (Parts 300-499)

Title 5-Administrative Personnel

I Civil Service Commission (Parts 0-1199)

III Office of Management and Budget (Parts 1300-1399)

V The International Organizations Employees Loyalty Board (Parts 1500-1599)

VI Department of Defense (Parts 1600-1699)

VII Advisory Commission on Intergovernmental Relations (Parts 1700-1799)

IX Appalachian Regional Commission (Parts 1900-1999)

X National Capital Housing Authority (Parts 2000-2099)

XI United States Soldiers' and Airmen's Home (Parts 2100-2199)

XII District of Columbia Redevelopment Land Agency (Parts 2200–

2299)

XIII National Commission on Product Safety (Parts 2300-2399)
XIV Federal Labor Relations Council and Federal Service Impasses
Panel (Parts 2400-2499)

« PreviousContinue »