4. Report of findings and recommendations. After the SSAC has completed final evaluation of proposals and all weighting has been completed, the committee will prepare a written report of its findings and recommendations, setting forth the consensus of the committee and its composite scores (Sample at attachment 3 to this appendix). The Chairperson will sign the report to confirm its accuracy and his agreement with the recommendation. All copies of proposals and evaluation worksheets will be returned to the contracting officer. ATTACHMENT 2 TO APPENDIX B TO PART 247-SAMPLE EVALUATION WORKSHEET APPENDIX C TO PART 247-MAILING OF DOD NEWSPAPERS, MAGAZINES, CE GUIDES, AND INSTALLATION MAPS; SALES AND DISTRIBUTION OF NONDOD PUBLICATIONS A. Policy. It is DoD policy that mailing costs shall be kept at a minimum consistent with timeliness and applicable postal regulations. (See DoD Instruction 4525.71 and DoD 4525.8-M.2 Responsible officials shall consult with appropriate postal authorities to obtain resolution of specific problems. B. Definition. DoD appropriated fund postage includes all means of paying postage using funds appropriated for the Department of Defense. These means include meter imprints and stamps, permit imprints, postage stamps, and other means authorized by the U.S. Postal Service. C. Use of appropriated fund postage. 1. DoD appropriated fund postage shall be used only for: a. Mailing copies to satisfy mandatory distribution requirements. b. Mailing copies to other public affairs offices for administrative purposes. c. Mailing copies to headquarters in the chain of command. d. Bulk mailings of DoD newspapers and magazines to subordinate units for distribution to members of the units. e. Mailing information copies to other U.S. Government Agencies, Members of Congress, libraries, hospitals, schools, and depositories. f. Mailing of an individual copy of a DoD newspaper, magazine, or CE publication in response to an unsolicited request from a private person, firm, or organization, if such response is in the best interest of the DoD Component or its subordinate levels of command. g. Mailing copies of DoD newspapers, magazines, guides, or installation maps to incoming DoD personnel and their families to orient them to their new command, installation, and community. 2. DoD appropriated fund postage shall not be used for mailing: a. To the general readership of DoD newspapers, magazines, guides, and installation maps, unless specifically excepted in this part. b. By a CE publisher. c. CE publications other than newspapers and magazines in bulk. (See paragraph C.1.d. of this section). 3. Generally, DoD newspapers, magazines, and CE publications shall be mailed as second class Requester Publication Rate, thirdclass bulk, or third- or fourth-class mail. D. Legal prohibitions. Compliance with 18 U.S.C., 1302 and 1307 is mandatory. 18 USC Section 1302 prohibits the mailing of publications containing advertisements of any type of lottery or scheme that is based on lot or chance. 18 USC 1307 authorizes exceptions pertaining to authorized State lotteries, lotteries conducted by a not-for-profit organization or a governmental organization, or conducted as a promotional activity by a commercial organization and clearly occasional and ancillary to the primary business of that organization. An exception also pertains to any gaming conducted by an Indian tribe under 25 U.S.C. 2720. Lottery is defined as containing the following three elements: 1. Prize (whatever items of value are offered in the particular game). 2. Chance (random selection of numbers to produce a winning combination). 3. Consideration (requirement to pay a fee to play). E. Review of mailing and distribution effectiveness. 1. Mailing and distribution lists shall be reviewed annually to determine distribution effectiveness and continuing need of each recipient to receive the publication. 2. Distribution techniques, target audiences, readers-per-copy ratios, and use of the U.S. Postal Service to ensure the most economical use of mail services consistent with timeliness shall be revalidated annually. F. Non-DoD publications. A commander shall afford reputable distributors of other publications the opportunity to sell or give away publications at the activity he or she commands in accordance with DoD Directive 1325.6.3 Such publications shall not be distributed through official channels. These publications may be made available through subscription paid for by the recipient or placed in specific general use ignated by the commander, such as the foyareas des 32 CFR Ch. I (7-1-00 Edition) ers of open messes or exchanges. They will be placed only in stands or racks provided by the responsible publisher. The responsible publisher will maintain the stand or rack to present a neat and orderly appearance. Subscriptions paid for by a recipient may be home-delivered by the commercial distributor in installation residential areas. APPENDIX D TO PART 247-AFIS PRINT A. General. The Print Media Directorate (PMD), an element of AFIS, develops, publishes, and distributes a variety of print media products that support DoD-wide programs and policies for targeted audiences throughout the DoD community. Products include the following: 1. American Forces Press Service, news and feature articles, photographs, and art targeted principally to editors of DoD newspapers. 2. DEFENSE magazine, a bimonthly magazine featuring articles authored by senior military and civilian officials on DoD programs and policies. An annual almanac edition highlights DoD's organization and statistical information. 3. Defense Billboard, a monthly poster featuring topics of particular interest to junior Military Service members, but applicable to general DoD audiences. 4. Pamphlets, booklets, and other posters covering a variety of joint interest information topics. 5. PMD posts the Press Service on Military Service computer bulletin boards and internet world wide web sites. PAOS and editors may download text and art in a form readily usable for word processing or desktop publishing. All other PMD publications should be requisitioned through the Military Service's or organization's publications distribution system. 6. Additional information may be obtained on the internet using the AFIS Uniform ReLocator: http://www.dtic.mil/ source defenselink/afis/. B. Use of materials published by print media directorate. With the exception of copyrighted matter, all materials published by PMD may be reproduced or adapted for use by DoD newspaper and magazine editors as appropriate. When PMD material is edited or revised, accuracy and conformance to DOD policy and accepted standards of good taste will be maintained. Due to the policy-ori ented nature of DEFENSE magazine contents, particular care shall be taken to preserve the original context, tone, and meaning of any material adapted, revised, or edited from this publication. C. Eligible activities. The following activities are eligible to receive the above listed PMD products: 1. All authorized DoD newspapers and magazines. 2. Headquarters of the DoD Components and their subordinate commands. 3. Proponent offices of DoD periodicals published by the DoD Components. 4. Armed Forces Radio and Television Service networks and outlets. 5. Isolated commands and detachments at which DoD newspapers are not readily available. APPENDIX E TO PART 247-DOD COMMAND NEWSPAPER AND MAGAZINE REVIEW SYSTEM A. Purpose. The purpose of the DoD command newspaper and magazine review system is to assist commanders in establishing and maintaining cost-effective internal communications essential to mission accomplishment. The system also enables internal information managers to assess the cost and effective use of resources devoted to command newspapers and to provide requested reports. B. Policy. DoD newspapers and magazines shall be reviewed and reported biennially. The review process is not intended to replace day-to-day quality assurance procedures or established critique programs. C. Review criteria. Each newspaper and magazine shall be evaluated on the basis of mission essentiality, communication effectiveness, cost-effectiveness, and compliance with applicable regulations. D. Reporting requirements. 1. The DoD Components (less the Military Departments) shall forward, by January 31 of each even numbered year, the information indicated at attachment 1 to this appendix for each newspaper published to: Director, American Forces Information Service, ATTN: Print Media Plans and Policy, 601 North Fairfax Street, Alexandria, VA 223142007. 2. No later than April 15 of each even-numbered year, the Secretary (or designee) of each Military Department shall forward to the address above a report of the Military Department's review of newspapers and magazines. This report shall include summary data on total number of newspapers and magazines, along with a listing of the information indicated at attachment 1 to this appendix. 3. One information copy of each issue of all DoD newspapers and magazines shall be forwarded on publication date to the address in paragraph H.1. of this appendix. 4. Information copies of CE contracts shall be forwarded to the address in paragraph H.1. of this appendix, upon request. 5. Administrative Instructions shall be issued by the Director, AFIS, for the annual review and reporting of newspapers and magazines. ATTACHMENT 1 TO APPENDIX E TO PART 247NEWSPAPER AND MAGAZINE REPORTING DATA As required by section H. of this appendix, the following information shall be provided biennially regarding newspapers and magazines: A. Name of newspaper or magazine. B. Publishing command and mailing address. C. Printing arrangement: 1. Government equipment. 2. Government contract with commercial printer. 3. CE contract with commercial publisher (provide name, mailing address, and phone number of commercial publisher). D. Frequency and number of issues per year. E. Number of copies printed and estimated readership. F. Paper size (metro, tabloid, or magazine format). $248.4 Policy. (a) General. (1) Each DoD Component proposing to publish a DoD periodical shall conduct an evaluation to determine whether or nor the periodical should be established. The determination should be based on the following: (i) The periodical must serve a clearly defined purpose in support of the mission of the publishing DoD Component. (ii) The purpose to be served must justify the cost. (iii) High standards of editorial quality, accuracy, and good taste must be maintained. (iv) A periodical is the necessary medium of communication between the publishing activity and its intended readership. (v) Equivalent periodicals serving the same, or substantially the same, purpose do not exist. (vi) The potential readership can be specified clearly. (vii) The periodical can be distributed efficiently and economically to the intended readerdship. (viii) The nature, amount, and assured sources of information to be disseminated justify the foremat, production, specifications, and frequency of issue. (ix) Adequate resources are available to produce the periodical. Current or estimated costs are consistent with the periodical's objectives. (x) The periodical has current applicability and is consonant with existing law and DoD policies. (2) All personnel responsible for publishing DoD periodicals shall comply with the provisions of the current edition of the Government Printing and Binding Regulations1 and OMB Circular No. A-3.2 (3) DoD periodicals shall not carry partisan political compaign articles, editorials, or advertisement. or non No (4) appropriated appropriated funds may be used to defray publishing costs of a non-DoD periodical published by a private firm, corporation, individual, or organization. (5) DoD personnel may not be assigned to serve on the editorial, production, or business staffs of a nonDoD periodical that is published by a private firm, corporation, individual, or organization. (6) Editors of DoD periodicals will conform to applicable regulations, laws involving libel and copyright, and postal regulations. (7) Dissemination of DoD statistical information in any periodical shall 1 Copies available from Superintendent of Documents, U.S. Government Printing Office, Washington, D.C. 20402. 2 Copies available from the Office of Management and Budget (Publications) New Executive Office building, 726 Jackson Place NW., Washington, DC 20503. (a) The Assistant Secretary of Defense (Public Affairs) shall: (1) Establish, and ensure compliance with, supplemental policies, standards, and controls governing the publication of DoD periodicals. (2) Evaluate the effectiveness of DoD Component policies, standards, and controls that relate to DoD periodicals, and effect such changes as may be warranted. (3) Institute programs, in conjunction with the DoD Components, for the purpose of increasing the proficiency of editorial personnel in editorial writing, periodical production, management, and cost effectiveness. (4) Establish a research resource to: (i) Provide professional guidance to DoD Components in the conduct of mass communications research. (ii) Evaluate completed research. (iii) Coordinate periodical research within the DoD Components. (5) In coordination with the DoD Components concerned, examine the apparent duplication of periodicals and direct the elimination of those found to be duplicative or of marginal value. (See § 248.4(b).) (b) The Head of each DoD Component shall designate an office to monitor the Component's internal periodicals, and: (1) Conduct a coordinated review of its standards for publication, distribution, evaluation, review and approval; (2) Maintain a current inventory of its periodicals; and 3 Filed as part of original. Copies may be obtained, if needed, from the U.S. Naval Publications and Forms Center, 5801 Tabor Avenue, Philadelphia, Pa. 19120. Attention: Code 301. (3) Submit such reports as may be required by the ASD(PA). $248.6 Funding. DoD periodicals will be financed within available appropriated or nonappropriated funds and will be produced as economically as possible, consistent with the need for efficient communication (See DoD Instruction 7041.3.4) Funding will be in accordance with established management practices of the DoD Component concerned. PART 249-PRESENTATION OF DODRELATED SCIENTIFIC AND TECHNICAL PAPERS AT MEETINGS Sec. 249.1 Purpose. 249.2 Applicability and scope. 249.3 Definitions. Procedures. 249.6 Responsibilities. AUTHORITY: 10 U.S.C. 130. SOURCE: 52 FR 41708, Oct. 30, 1987, unless otherwise noted. $249.1 Purpose. This part amplifies policy set forth in DoD Directive 3200.12,1 assigns responsibilities, prescribes procedures, and provides guidance for consideration of national security concerns in the dissemination of scientific and technical information in the possession or under the control of the Department of Defense at conferences and meetings. It supports current policies regarding classified meetings and requirements for review of scientific and technical papers; provides guidance for reviewing and presenting papers containing export-controlled DoD technical data; establishes procedures for containing DoD advice on independently-produced scientific and technical papers; and provides criteria for identifying fundamental research activities performed under contract or grant that are excluded from review requirements. 4 See footnote 1 to § 248.4(a)(2). 1 Copies may be obtained, if needed, from the U.S. Naval Publications and Forms Center, 5801 Tabor Avenue, Attn: Code 301, Philadelphia PA 19120. |