(4) Provide representation for the Department of Defense on related Government committees.

(5) Coordinate and maintain liaison with national sports governing bodies in matters of mutual interest to the Military Departments.

(6) Secure Department of State approval for military participation in international sports competition, and monitor military sports programs to ensure compliance with the provisions of part 237 of this title.

(7) Serve as a contact point for the entire Defense establishment on questions pertaining to sports.

$238.18 DoD coordinators.

(a) Purpose. Some community relations programs involve support by more than one Military Service. Events of this nature include major national veterans conventions, regional Veterans Day observances, major air shows, large civic festivals, inaugurals, etc. The purpose of this enclosure is to provide guidelines for the coordination of such programs.

(b) Procedures. (1) When military support of a program sponsored by a civilian organization is furnished by more than one Military Service, and the magnitude of the support warrants DoD coordination, one Military Department will be requested by OASD(PA) to nominate an officer 10cated in the area of the program to serve as the coordinator of DoD support.

(2) After being nominated, the officer will be designated as the DoD Coordinator by OASD(PA). The DoD Coordinator will be responsible for coordinating all military support, including support by National Guard/Reserve components, within the limitations set forth in part 237 of this title, this part, and other specific guidelines prepared by OASD(PA) and provided to him/her upon designation as DoD Coordinator. The DoD Coordinator is authorized direct liaison with OASD(PA).

(3) Also, OASD(PA) will request appointment of project officers, normally located within the area of the event, from the Military Departments providing support for the program. These Service project officers will assist the DoD Coordinator.

(c) Reports. The DoD Coordinator will prepare an after-action report and forward it to OASD(PA) within 30 days following the program. Report Control Symbol DD-PA(AR)1348 applies.

$238.19 Miscellaneous public affairsrelated activities.

This part contains a list of Public Affairs-related activities conducted by certain DoD Components under authority other than that delegated to the ASD(PA).

(a) Employment of military resources in natural disaster emergencies within the U.S., its territories and possessions. (1) DoD Directive 3025.1,1 "Employment of Military Resources in Natural Disaster Emergencies Within the United States, Its Territories and Possessions," August 30, 1971, governs.

(2) The Secretary of the Army is designated as the DoD Executive Agent for military support in disasters.

(3) The ASD(PA) is responsible for associated public affairs activities.

(b) Foreign disaster relief operations. (1) DoD Directive 5100.46,1"Foreign Disaster Relief," December 4, 1975, gov- ·

erns.

(2) The ASD(ISA) is responsible for overall coordination of DoD support.

(3) The ASD(PA) is responsible for public affairs plans and activities. He is the single point of contact with the Department of State/AID or the International Communications Agency (ICA) on associated public affairs matters.

(c) Use of DoD facilities or resources for other than public affairs purposes. (1) The use of any DoD facility or resource to accomplish a community relations objective (see part 237 of this title) is considered use for a public affairs purpose. Any other use of a DoD facility or resource is not a public affairs matter.

(2) Policies and procedures governing the use of DoD facilities or resources for other than public affairs purposes are the responsibility of the ASD(MRA&L), the Secretaries of the Military Departments, or the Directors/Commanders of other DoD Compo

nents.

(d) Transportation. (1) Policy governing the use of military carriers for

1 See footnote 1 to §238.4(d).

public affairs purposes is contained in DoD Instruction 5435.2.

(2) Travel or transportation for public affairs purposes is defined as any travel or transportation of individuals, groups, or materiel undertaken as a result of a request to or an invitation from and authorized by competent authority in the Department of Defense in the interest of adding to the public understanding of DoD activities. It includes travel or transportation involving individuals or things, military or civilian, Government or non-Government, U.S. or foreign requests. It may be reimbursable.

(3) All other uses of military carriers are governed by policies promulgated by the ASD(MRA&L).

(e) Organizational relationships. Direct liaison channels exist between certain organizations and OSD agencies other than OASD(PA) in cases specifically provided for under public law or DoD Directive. Examples are:

(1) United Service OrganizationASD(MRA&L)-DOD Directive 1330.12,1"United Service Organizations, Inc." April 4, 1979.

(2) American National Red CrossASD(MRA&L)-DOD Directive 1330.5,1" American National Red Cross," August 16, 1969.

(3) Boy Scouts of America and Girl Scouts of America. (1) Nonappropriated fund activities-ASD(MRA&L).

(ii) Where authorized, priorities for travel military on carriersASD(MRA&L)-DOD Regulation

4515.13-R,Air Transportation Eligibility," February 1975.

(iii) Use of military transportation and facilities to include support for International and National Jam

borees-ASD(MRA&L).

(4) United Seamen's ASD(MRA&L)-DOD

1330.16,1"United Seamen's (USS)," July 10, 1971.

ServiceDirective Service

(5) Veterans Organizations (i) Service Discharge matters-ASD(MRA&L);

Military Departments.

(ii) Donation of Surplus EquipmentASD(MRA&L) DoD Manual 4160.21-M,1 "Defense Disposal Manual," June 1973.

1 See footnote 1 to §238.4(d).

ENCLOSURE 1-FORMAT REQUEST FOR

AERIAL DEMONSTRATION

This format is used to request Armed Forces aerial demonstrations at public events. The information is required to evaluate the event for appropriateness and compliance with DoD policies and for coordination with units involved. Please complete all sections.

Each year, in December, the Department of Defense hosts a flight and parachute demonstration team scheduling conference to prepare the annual schedule for the following calendar year for the U.S. Navy Blue Angels, the U.S. Air Force Thunderbirds, and the U.S. Army Golden Knights. All requests for these demonstration teams must arrive at the Office of the Assistant Secretary of Defense, Public Affairs (OASD/PA), no later than September 30, to be considered at the scheduling conference. Requests for other aerial demonstrations (flyovers, static displays, etc.) must arrive at OASD(PA) a minimum of 30 days in advance of the event and preferably 60 days.

DoD policies require that aerial demonstrations at public events will be provided at no additional cost to the Government. The sponsor is required to pay the standard Military Services allowance for quarters and meals for Armed Forces participants and for certain other services determined in advance by the Military Services and agreed to by the sponsor. All costs are binding after a team or crew personnel have arrived at a show site, even though weather conditions or other unforeseen circumstances force the event to be canceled.

the number of participants. See note at bottom of this page for detailed explanation of how costs are computed.) (or) Alternate Dates

c. Aircraft Flyovers Performance Dates

(No cost to sponsor) d. Static Display Performance Dates

(The standard Military Services allowance for quarters and meals is $35.00 per day per crewmember.)

e. Other:

Performance Dates

NOTE: U.S. Army Golden Knights: Under normal conditions, the team is composed of nine jumpers, three aircraft crewmen, a ground controller, a narrator and information specialist. They are reimbursed by the Government at an average cost of $30.00 per individual per 24-hour day, for each performance day required to support your event (average team cost per performance day: 15 personnel x $30 = $450.00). Travel day reimbursement required to support your event is normally an average of $15.00 per individual per day, for each day of travel to and from Fort Bragg, North Carolina (average team cost per travel day: 15 personnel x $15 = $225.00). The sponsor will be advised by the Golden Knights, in advance, of the exact cost which the Government must be reimbursed.

Section B: Program

1. Purpose of this event:

2. Expected attendance: Previous year's attendance: 3. Admission charge: $ Charge for parking: $

Charge for seating (if not included in admission charge): S

a. Will prize monies be given for any purpose at this event?

b. Source of prize monies:

c. Is this event used to promote funds for any purpose?

d. Disposition of profits which may accrue:

4. Will admission, seating and all other accommodations and facilities connected with this event be available to all persons without regard to race, creed, color, sex, or national origin?

5. Will sponsor consult with local Military Service recruiters and support, at no charge, military recruiting activities at the site of the event?

6. This event (is) (is not) a civic occasion and (does) (does not) have the official backing of the Mayor.

7. Has a demonstration team ever performed at your event before?

a. Which team?

b. Year of last performance:

Section C: Site

1. Flight or parachute team demonstrations are restricted to appropriate events at airports, over open bodies of water, or over suitable open areas of land.

a. Specific location of event:

b. Length of active runway:

2. Flight and parachute team demonstrations must adhere to FAA regulations which specify that spectators are not to be permitted within 1,500 feet of an area over which flight demonstrations take place, or within 250 feet of a jump area over which parachutists are performing.

a. What type of crowd control is planned?

3. Flyovers and flight and parachute team demonstrations require that sponsors secure FAA clearance or waiver.

a. Does the FAA representative in your area agree that your aviation event is feasible for the type of Armed Forces aerial demonstrations requested?

b. Will sponsor secure FAA clearance or waiver at least 60 days prior to event?

4. Sponsor agrees to provide to the demonstration flight or parachute team commander, upon request, a recent aerial photograph, taken vertically from an altitude of at least 5,000 feet.

Section D: Support

Indicate that the sponsor understands and will provide the following:

1. Team costs as outlined in section A:

2. The standard Military Services allowance for quarters and meals for Armed Forces participants (if not included in team costs):

3. If required, transportation, meals, and hotel accommodation cost for representatives of the requested unit to visit the site prior to the event:

4. If required, transportation costs from home station to the event and return for all participants:

5. Transportation costs for all participants between site of the event and hotel:

6. Telephone facilities for necessary official communications at the site of the event:

7. Security for aircraft that land and are parked at the site during their entire stay: