Conference with Architect of Capitol, Chief of Police, and House Detective on policing problems raised by the opening of the RHOB to the public. February 23, 1965 Review of notice to Powers Regulator Co. regarding message tube system for Library of Congress. Discussion of certain aspects of meeting of HOB Commission with administrative officer and executive assistant. Administrative officer phoned attorney for Mars and advised him that the Speaker directed him to advise him that the Commission decided to grant Mars 8 additional months to vacate square 639. February 24, 1965 Conference with auditor of GAO concerning recollection of writer on the question of the Government's issuance of a change order for "Well points" and relative to change order No. 6 under the Foundation contract for the RHOB. Conference with field office staff concerning underground garage contract problems created by activity of the excavation and bracing subcontractor to Baltimore contractors, and concerning release of funds under the McCloskey superstructure contract thus far withheld on account of defective concrete work in the RHOB garages, particularly as it concerns its appearance. February 25, 1965 Produced and delivered personally maintained files to GAO auditor. Administrative officer discussed two forms of lease with writer concerning Mars Square 639 property. February 26,1965 Consultation by Assistant Architect of Capitol concerning urgent procurement of file inserts and desk dividers for RHOB. On his request, writer verified his opinion by telephone with Associate General Counsel, GAO-change order on desk dividers and advertising requirement for file inserts unless urgency certified sufficiently to permit procurement under exception of 41 U.S.C. 5. March 1, 1965 MARCH Conference with administrative officer, chief accountant, and staff members concerning the issue and cancellation of a supplement for additional tilework in the Library of Congress, main building. Reviewed correspondence and memorandums to refresh recollection for supplying a memorandum to GAO auditor on "Well points" supplement, foundations contract, RHOB. Conference with Assistant Solicitor of Labor on interpretation of Davis-Bacon Act requirements in case of rental, installation, and removal of scaffolding for use by Government employees (painters). Advice rendered that Labor Department considers such contract covered by Davis-Bacon. March 2, 1965 Drafted memorandum to GAO auditor on my recollection of facts involved in "Well points" supplement to foundation contract, RHOB. Consultation by staff concerning procedure for procuring card index trays and desk inserts. Supplement to be issued for desk inserts under group I, desks, contract, F, F, & E, RHOB. Competitive bids to be invited for card index trays unless urgency certified by Assistant Architect of the Capitol. Conference with Architect of the Capitol and administrative officer regarding payments to contractor under superstructure, RHOB contract. Urgent re quests by contractor for release of a portion of the retained percentages have been increasing both on his own behalf and on behalf of the subcontractors. March 3, 1965 Conference with staff and Powers Regulator Co. concerning termination of their contract for message tubes systems in Library of Congress. Review of specifications for scaffolding for cleaning and painting of lantern of Library of Congress, main building, commenced. March 4, 1965 Review of specifications for scaffolding for cleaning and painting of lantern of Library of Congress, main building, completed. March 5, 1965 Chief accountant requested an opinion on assessment of liquidated damages under barbershop equipment contract. Investigated and advised chief accountant that no liquidated damages due since delays were occasioned by request of, and for convenience of, Government. Requested field office staff to prepare memo setting forth facts and transmit a copy direct to the Accounting Division; memo to be endorsed by Second Assistant Architect of the Capitol. March 8, 1965 Review of chilled water tunnel problem with coordinating engineer. Visual inspection of interior of chilled water tunnel from entrance at Longworth Building to the excavation for underground garages, south of C Street. Review of specifications on cleaning and pointing of the stone work of the main conservatory, U.S. Botanic Gardens. March 9, 1965 Conference with Architect of the Capitol, administrative officer, executive assistant and coordinating engineer, and other staff members concerning condition of chilled water tunnel. Conference with Architect of the Capitol, key staff members and T. D. McCloskey relative to the status of completion of RHOB (99.4 percent); (punch list items only are outstanding), release of retained percentages, and some other outstanding questions. We undertook to confer with GAO on release of part of the retained percentages and to submit a recommendation to the HOB Commission after such conference. Digest of recent Comptroller General decisions. March 10, 1965 Review of specifications for fire protection installations in the Old Senate Office Building, commenced. Conference with chief accountant and House restaurant manager concerning procurement of cafeteria glass and china racks. March 11, 1965 Memorandum-opinion to coordinating engineer concerning extension of time request and additional remuneration claim of Otis Elevator Co. under Library of Congress elevator contract ACcong-377. Consultation by staff concerning the data and information needed for a report to GAO upon a claim for alleged mistake in bid under contract. March 15, 1965 Review of specifications for fire protection installation in Old Senate Office Building, completed. Conference with Chief, Civil Division, U.S. Attorney's Office, on a pending property problem. He'll phone after review and arrangement of a conference for possible negotiated settlement of the matter. Digest of recent Comptroller General decisions. March 16, 1965 Consultation by staff and conference with Chief Accountant concerning partial payment under venetian blind contract, F, F, & E, RHOB. March 17, 1965 Drafted report to Architect of Capitol and cover letter to GAO, upon request of GAO for a report concerning claim of E. Jay Smith Construction Co. for relief, on basis of mistake in bid. Conference of writer and Administrative Officer with Associate General Counsel. GAO, concerning reduction of retainage under superstructure contract RHOB. Advised that it would be fair and equitable to release funds not needed any longer for full protection of Government after "substantial completion" of contract, that there would be no objection to reducing the retention to 21⁄2 percent if the Architect of the Capitol is satisfied that the remaining 2% percent would fully protect the interests of the Government. March 18, 1965 Conference of top personnel of Office, chaired by Architect of the Capitol, relative to reduction of retainage under superstructure contract and further investigation of chilled water tunnel problem. Review of recent decisions of Comptroller General. 49-381-65-8 March 19, 1965 Commenced review of specifications for restoration of the Old Senate Chamber and Old Supreme Court Chamber in the Capitol. March 22, 1965 Continued review of specifications for restoration of Old Senate and Old Supreme Court Chambers in the Capitol. Conference with Chief of Police on legality of proposed measures for protection of grounds and buildings in case of demonstrations, and for the prohibition of sitdown demonstrations in Capitol and Office Buildings. March 23, 1965 Drafted request for a ruling of the Comptroller General on the question of guarantees for the mechanical, electrical and elevator equipment of the Rayburn House Office Building. Conference with field office staff on status of problems arising under Baltimore contractors contract for underground garages, i.e., compliance with contract requirements, and of other pending problems. March 24,1965 Consultation by Chief Accountant on the question whether the District of Columbia government could claim a lien for District of Columbia sales taxes on funds owed by Federal Government to out-of-town contractor (Buckley contract). GAO auditor reviewed change order Nos. 36 and 37 under foundation contract, Rayburn House Office Building with writer. March 25, 1965 Commenced review of specifications for radio-TV facilities in the House wing of the Capitol. March 26, 1965 Consultation by landscape architect concerning substitution of nursery material and related questions under Greenbriar farms contract. IRS Baltimore Office called relative to its tax lien against a plumbing and heating contractor; contractor called in person to urge settlement of contract. Advised IRS that satisfaction of lien would be effected within 3 to 4 days. Letter to Comptroller General delivered to Associate General Counsel, GAO. Conference with GAO auditor on the question of overall settlement of pile claims in the light of previously denied sheeting and bracing claims under Rayburn House Office Building foundations contract. March 29, 1965 Opinion furnished on award of contract for scaffolding for Library of Congress lantern cleaning and painting. Review of proposed contract for Rayburn House Office Building pest control for balance of fiscal year. Continued review of specifications for remodeling of radio-TV facilities, House side of Capitol Building. March 30, 1965 Review of recent decisions of Comptroller General. Consultation by field office staff as to our procedure to recover for damage caused by supply contractor to Government property in the process of delivery or installation. Advice rendered-memo opinion to follow. March 31, 1965 Consultation by field office staff relative to contract ACho-237 delay in completion of punchlist items, reduction or retention of 10 percent of contract price, and requests of subcontractors for assistance in securing payment. Advice rendered on first two items; subcontractor request handled directly in telecon with attorney of subcontractor by citing lack of privity of contract and by referring the latter to the remedy provided under the Miller Act. Superintendent of House Buildings called and advised that a Member of Congress had sustained some damage in the process of having his possessions moved to the Rayburn House Office Building by workmen of the Superintendent. Phoned the Congressman's office and was advised that a tort claim would be filed for the damage sustained, in due course. Forwarded forms as requested. The foregoing notes show samples of activities during the first 3 months of 1965. These activities were carried on in addition to routine matters, legal research and draft of memorandums-opinions to the staff or for record purposes. ADDITIONAL POSITIONS Senator MONRONEY. What is the architect-engineer supposed to do? Mr. HENLOCK. That position has been disallowed by the House, and we are not appealing the House action. The other position is the accounting clerk. Senator MONRONEY. That is the GS-5? Mr. HENLOCK. Yes, sir; and it is to carry out the new duties necessary to maintain and compile information and records required by section 105 (b) of the Legislative Branch Appropriation Act of 1965, which requires us, semiannually, to publish all of our expenditures in Senate document form. Senator MONRONEY. You may continue. TRAVEL LIMITATION Mr. STEWART. The next item is travel. This item carries the same limitation of $20,000 as allowed for the past 4 years. It is not an appropriation, but a limitation on the total amount under all funds which may be expended by the Architect in any 1 year for travel. CONTINGENT EXPENSES We are asking $50,000 for this item-the same amount as allowed annually since 1956. Our obligations for 1964 amounted to $23,331, and for 1965, they have amounted to $26,714, to date. Of these obligations $21,914 is detailed on page 22 of the justification. Since then, the Speaker of the House approved an obligation of $2,500 for a bronze plaque recording the fact that certain troops were quartered in the U.S. Capitol in response to President Lincoln's call for volunteers, April 15, 1861-this plaque being authorized by House Resolution 530, 88th Congress; and the chairman of the Senate Committee on Appropriations approved an obligation of $2,300 for construction of a furniture storage room in the old Senate subway tunnel for use of the Senate Sergeant at Arms. Senator MONRONEY. Is that a revolving fund? Mr. STEWART. No. That comes out of my contingent expenses. CAPITOL BUILDINGS-OPERATION AND MAINTENANCE Mr. STEWART. The next is Capitol Buildings. We requested, and the House allowed, under this heading for 1966 a total of $1,640,000— which is $124,300 less than the amount of $1,764,300 allowed for 1965. Senator MONRONEY. What is that item for? Mr. HENLOCK. It is for operation and maintenance. Mr. HENLOCK. It is for the structural, mechanical and domestic care of the Capitol Building, other than the parts cared for, domestically, by the Sergeant at Arms of the Senate and the Doorkeeper of the House. Senator MONRONEY. There is no construction money in here? Senator MONRONEY. Housekeeping only? Mr. HENLOCK. That is right, Senator; housekeeping and mainte nance. Senator MONRONEY. As I understand, the Architect of the Capitol keeps the center of the building maintained by charwomen and that kind, but the Sergeant at Arms keeps the Senate wing and the Clerk of the House Mr. STEWART. The Doorkeeper. Senator MONRONEY. The Doorkeeper keeps the House side, and this goes clear down to the storerooms, as I understand it. You have three jurisdictions of storage in the Capitol, do you not? One is maintained by you, and the documents are put in various three rooms under three different jurisdictions? Mr. STEWART. That is right. Senator YOUNG. You seem to have good charwomen. I have had no problem with them at all. Senator MONRONEY. The halls, I think, are quite dirty. Senator YoUNG. Yes. Senator MONRONEY. I think that is because they are using old mops too long. I really do. You go in there early in the morning when they are mopping and it smells like a public toilet in a railroad station. You do not air it out. I am speaking now of the Senate side. I do not know of the House side. I do not want to do them an injustice. You may proceed. MANDATORY INCREASES Mr. STEWART. The first item on page 23, the first three items on page 24, and the first two items on page 25 of the justification are for mandatory increases, totaling $60,704. They are $27,000 for Wage-Board increases; $2,369 for Classification Act increases; $11,500 to cover increased pay costs due to the Federal Employees' Salary Act of 1964; $7,290 for overtime and holiday pay increases resulting from increases in base pay costs; $2,000 increases for Government contribution to retirement fund; $10,545 increase in payment to employees' compensation fund required by Public Law 86-767. Senator MONRONEY. These go to the housekeeping costs of the center part of the Capitol? Mr. STEWART. And the structural and mechanical care of the whole building. Senator MONRONEY. It does not take in the Senate or House Office Buildings? Mr. HENLOCK. No, sir; it takes in the maintenance and operation of the mechanical equipment, the structural care, and the cleaning of the central part of the Capitol Building. Senator MONRONEY. I see. All that is in that item. Mr. HENLOCK. Yes, sir. HOUSE ACTION Mr. STEWART. The House committee actually deleted two items from our budget request-one, $4,846 for an air-conditioning helper and $8,000 for painting the sandstone exterior of the west central section of the Capitol; and $2,154 as a general cut in the appropriation-or |