§ 270.164

Areas of emphasis.

Areas of emphasis may include:

(a) The development of new techniques and practices in services to delinquent youth and those in danger of becoming delinquent, including:

(1) Innovative community-based rehabilitative services, such as new approaches to services to the offender in the community.

(2) Innovative community-based preventive programs, such as those which create new roles for youth in the community.

(3) Methods of improving the effectiveness of the juvenile justice system.

(b) The development of new patterns of service to delinquent youth and those in danger of becoming delinquent, including:

(1) New ways of delivering services within the structure of existing organizations and agencies.

(2) New patterns of coordinating community services.

(3) New methods of establishing linkages between community resources and the juvenile justice system.

(c) The development of new methods for the utilization of professional and nonprofessional personnel, both youth and adults, as well as for new training techniques.

(d) The development of effective methods and techniques for program assessment.

§ 270.165 Factors considered in evaluating applications.

In evaluating applications, the Administrator will consider a number of factors, including the following:

(a) The relative extent to which the project or program contributes to the development of new knowledge in the field of delinquency prevention and rehabilitation.

(b) The relative extent to which project results have potential for adoption within the community upon termination of the Federal grant.

(c) The relative ability of the applicant to employ innovative and effective methods and techniques.

additional information either before or after consideration of the application. The Technical Advisory Committee makes recommendations to the Administrator, who determines the action to be taken with respect to each application and notifies the applicant accordingly. § 270.167 Grant awards.

All grant awards shall be in writing, shall specify the amount of funds granted, the budget period for which support is given, and the total project period for which support is contemplated. For continuation support, grantees must make separate application in the form and detail required by the Administrator. § 270.168 Payments.

The Administrator shall from time to time make payments to a grantee of all or a portion of any grant award, either in advance or by way of reimbursement for expenses to be incurred or incurred in the project period, to the extent he determines such payments necessary to promote prompt initiation and advancement of the approved project. All such payments shall be recorded by the grantee in accounting records separate from all other fund accounts, including funds derived from other grant awards. Amounts paid shall be available for expenditure by the grantee in accordance with the regulations of this subpart throughout the project period subject to such limitations as the Administrator may prescribe.

§ 270.169 Expenditure of grant funds.

(a) Except as otherwise authorized, where the grantee is a public agency the administrative provisions of State or local law applicable to the monies appropriated to the public agency shall apply to Federal monies paid to the agency under this subpart.

(b) Grants under this subpart will be available for the following types of expenditures for approved projects:

(1) Salaries, cost of travel, and related expenses of project personnel.

(2) Necessary supplies, equipment, and related expenses.

(3) Purchase of provision of services to individuals served by the project.

(4) Costs of administration and other indirect costs of the project, subject to such limitations as are set forth in the Bureau of the Budget Circular A-21, or A-87, and as the Administrator may establish.

(5) Stipends, traineeships, travel allowances, and subsistence as may be necessary for training conducted under the provisions of this subpart.

(6) Such other items as are included in the approved application.

(c) Expenditures shall be in connection with the conduct of the project as approved.

§ 270.170 Reports and records.

The grantee shall make reports to the Administrator in such form and containing such information as may reasonably be necessary to enable the Administrator to perform his functions under this subpart, and shall keep such records and afford such access thereto as the Administrator may find necessary to assure the correctness and verification of such reports.

§ 270.171 Fiscal and auditing procedures.

(a) Fiscal procedures. The grantee shall provide for such fiscal control and fund accounting procedures as are necessary to assure proper disbursement of, and accounting for, the Federal funds paid to it. Accounts and supporting documents relating to project expenditures shall be adequate to permit an accurate and expeditious audit.

(b) Auditing procedures. Each grantee shall make appropriate provision for the auditing of project expenditure records, and such records as well as the audit reports shall be available to auditors of the Federal Government.

§ 270.172 Retention of records.

(a) General rule. Grantees are required to maintain grant accounting records, identifiable by grant number, until audit by or on behalf of the Department or for 5 years after the end of the budget period, whichever is the lesser. Original documents, such as invoices, checks, time records, and payrolls in support of direct costs, may be retained in grant files or in the grantees' regular files provided the grantees' accounting records contain adequate references for identifying and locating the original documents. However, in all cases records shall be retained until resolution of audit questions relating to individual grants.

(b) Inventories of equipment. Where equipment which costs $300 or more per item is purchased by the grantee, inventories and other records supporting accountability shall be maintained until

the grantee is notified of the completion of the Department's review and audit covering the disposition of such equipment. Such equipment may not be sold or exchanged for unlike equipment prior to the expiration of its useful life or the expiration of the project period and all extensions thereof, whichever occurs first.

§ 270.173 Publications and copyrights.

(a) Publications. Grantees under this subpart may publish the results of any project without prior review by the Service, provided that such publications carry an acknowledgment of assistance received under the Act, and a statement that the claimed findings and conclusions do not necessarily reflect the views of the Service, and provided that copies of the publications are furnished to the Service.

(b) Copyright. Where the grant-supported activity results in a book or other copyrightable material, the grantee is free to copyright, but the Service reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish, translate, or otherwise use, and to authorize others to use, all copyrightable or copyrighted material resulting from the grant-supported activity.

Pursuant to section 203 of the Intergovernmental Cooperation Act of 1968 (Public Law 90-577), a State, as defined in section 102 of that Act, will not be held accountable for interest earned on grant funds pending their disbursement for program purposes. A State, as defined in the Intergovernmental Cooperation Act, section 102, means any one of the several States, the District of Columbia, Puerto Rico, any territory or possession of the United States, or any agency or instrumentality of a State, but does not include the governments of the political subdivisions of the State. All other grantees must return to the Service all interest earned on grant funds.

§ 270.175 Termination.

A grant may be terminated in whole or in part at any time at the discretion of the Administrator. Noncancellable obligations properly incurred prior to the receipt of the notice of termination will be honored. The grantee shall be promptly notified of such termination in writing and given the reasons therefor.

Grants under this subpart may be made to any public agency or nonprofit private agency or organization.

§ 270.182 Matching requirements.

(a) There are no specific matching requirements for grants under this subpart. However, to the extent deemed appropriate, the Administrator may require matching funds, facilities, or services for carrying out the project.

(b) The application must contain assurances that the Federal grant funds for technical assistance will be used to supplement and, to the extent practicable, increase the level of funds that would otherwise be made available by the State or locality for this purpose and that the Federal funds will not supplant such non-Federal funds.

§ 270.183 Application.

(a) An application for funds under this subpart shall contain the following: (1) A budget and budget justification. (2) The qualifications of the principal staff members to be responsible for the project.

(3) A statement of the need for such technical assistance and the goals to be attained in providing such assistance. This statement could be prepared as a cooperative effort between the grantee and the agencies or organizations to be assisted.

(4) A narrative description of the methods to be used by the applicant in rendering technical assistance, and the time schedule for rendering this assistance.

(5) Such other information as the Administrator may require.

(b) The application shall be executed by an individual authorized to act for the applicant and to assume on behalf of the applicant the obligations imposed by the terms and conditions of any award. including this subpart.

(c) Any major proposed amendments to an approved application shall be submitted in writing, in advance, to the Administrator. No such changes shall be put into effect without the approval of the Administrator.

§ 270.184 Grant awards.

All grant awards shall be in writing, shall specify the amount of funds granted, the budget period for which support is given, and the total project period for which support is contemplated. For continuation support, grantees must make separate application in the form and detail required by the Administrator. § 270.185 Payments.

The Administrator shall from time to time make payments to a grantee of all or a portion of any grant award, either in advance or by way of reimbursement for expenses to be incurred or incurred in the project period, to the extent he determines such payments necessary to promote prompt initiation and advancement of the approved project. All such payments shall be recorded by the grantee in accounting records separate from all other fund accounts, including funds derived from other grant awards. Amounts paid shall be available for expenditures by the grantee in accordance with the regulations of this subpart throughout the project period subject to such limitations as the Administrator may prescribe.

§ 270.186 Expenditure of grant funds. (a) Except as otherwise authorized, where the grantee is a public agency, the administrative provisions of State or local law applicable to the monies appropriated to the public agency shall apply to Federal monies paid to the agency under this subpart.

(b) Grants under this subpart will be available for the following types of expenditures for approved projects:

(1) Salaries, cost of travel, and related expenses of project personnel;

(2) Necessary supplies, equipment, and related expenses;

(3) Purchase or provision of services to individuals served by the project;

(4) Costs of administration and other

indirect costs of the project, subject to such limitations as are set forth in the Bureau of the Budget Circular A-21, or A-87, and as the Administrator may establish; and

(5) Such other items as are included in the approved application.

(c) Expenditures shall be in connection with the conduct of the project as approved.

§ 270.187 Reports and records.

The grantee shall make reports to the Administrator in such form and containing such information as may reasonably be necessary to enable the Administrator to perform his functions under this subpart, and shall keep such records and afford such access thereto as the Administrator may find necessary to assure the correctness and verification of such reports.

§ 270.188 Fiscal and auditing procedures.

(a) Fiscal procedures. The grantee shall provide for such fiscal control and funds-accounting procedures as are necessary to assure proper disbursement of, and accounting for, the Federal funds paid to it. Accounts and supporting documents relating to project expenditures shall be adequate to permit an accurate and expeditious audit.

(b) Auditing procedures. Each grantee shall make appropriate provision for the auditing of project expenditure records, and such records as well as the audit reports shall be available to auditors of the Federal Government.

§ 270.189 Retention of records.

(a) General rule. Grantees are required to maintain grant accounting records, identifiable by grant number, until audit by or on behalf of the Department or for 5 years after the end of the budget period, whichever is the lesser. Original documents, such as invoices, checks, time records, and payrolls in support of direct costs, may be retained in grant files or in the grantees' regular files provided the grantees' accounting records contain adequate references for identifying and locating the original documents. However, in all cases records shall be retained until resolution of audit questions relating to individual grants.

(b) Inventories of equipment. Where equipment which costs $300 or more per item is purchased by the grantee, inventories and other records supporting ac

countability shall be maintained until the grantee is notified of the completion of the Department's review and audit covering the disposition of such equipment. Such equipment may not be sold or exchanged for unlike equipment prior to the expiration of its useful life or the expiration of the project period and all extensions thereof, whichever occurs first.

§ 270.190 Publications and copyrights.

(a) Publications. Grantees under this subpart may publish the results of any project without prior review by the Service, provided that such publications carry an acknowledgment of assistance received under the Act, and a statement that the claimed findings and conclusions do not necessarily reflect the views of the Service, and provided that copies of the publication are furnished to the Service.

(b) Copyright. Where the grantsupported activity results in a book or other copyrightable material, the grantee is free to copyright, but the Service reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish, translate, or otherwise use, and to authorize others to use, all copyrightable or copyrighted material resulting from the grant-supported activity.

Pursuant to section 203 of the Intergovernmental Cooperation Act of 1968 (Public Law 90-577), a State, as defined in section 102 of that Act, will not be held accountable for interest earned on grant funds pending their disbursement for program purposes. A State, as defined in the Intergovernmental Cooperation Act, section 102, means any one of the several States, the District of Columbia, Puerto Rico, any territory or possession of the United States, or any agency or instrumentality of a State, but does not include the governments of the political subdivisions of the State. All other grantees must return to the Service all interest earned on grant funds.

§ 270.192 Termination.

A grant may be terminated in whole or in part at any time at the discretion of the Administrator. Noncancellable obligations properly incurred prior to the receipt of the notice of termination will be honored. The grantee shall be promptly notified of such termination in writing and given the reasons therefor.

The purpose of this subpart is to make grants to States for the provision of tech- nical assistance to local public agencies and nonprofit private agencies and orgaEnizations engaged in or preparing to engage in activities for which aid may be provided under the Act. It will assist States to develop and devote resources to provide consultation in the techniques, methods, and approaches by which delinquency prevention and rehabilitation programs may be developed, improved, strengthened, and made more effective and relevant.

§ 270.201 Eligibility.

Grants under this subpart may be made to any State agency administering a State plan submitted under Subpart D of these interim regulations which is able and willing to provide such technical assistance.

§ 270.202

Matching requirements.

(a) Federal financial participation in the cost of providing technical assistance will not exceed 90 percent of the total cost of the technical assistance for which the grant is made.

(b) The non-Federal participation may be derived from a variety of sources, including:

(1) New appropriations or other new grantee funds;

(2) Existing funds and time of personnel used for the on-going activities of the agency which are made a part of the project.

Services or space donated to the project may not be included as a grantee contribution to the cost of the project. Grantee funds or services derived from other Federal funds or used for matching any other Federal grant may not be used to match the Federal funds in this program except as otherwise specifically allowed by Federal statute.

(b) The application must contain assurances that the Federal grant funds for technical assistance will be used to supplement and, to the extent practicable, increase the level of funds that would otherwise be made available by the State for technical assistance and that the Federal funds will not supplant such non-Federal funds.

(a) An application for funds under this subpart shall contain the following: (1) A budget and budget justification. (2) The qualifications of principal staff members to be responsible for the project.

(3) A statement of the goals of the proposed technical assistance project and how they relate to the purposes of the Act.

(4) A description of the program areas in which assistance is to be provided as well as the methods to be employed in implementing the goals of the project.

(5) Where appropriate, a description of the role of youth in the technical assistance project.

(6) Where appropriate, evidence that public and private agencies furnishing welfare, education, health, mental health, preventive and rehabilitative, job training, job placement, recreation, corrections, law enforcement, and other basic services in the community will coordinate and cooperate with the State agency giving technical assistance.

(7) A description of the relationship between the technical assistance project and the activities being conducted under the State plan.

(8) Such other information as the Administrator may require.

(b) The application shall be executed by an individual authorized to act for the applicant and to assume on behalf of the applicant the obligations imposed by the terms and conditions of any award, including this subpart.

(c) Any major proposed amendments to an approved application shall be submitted in writing, in advance to the Administrator. No such changes shall be put into effect without the approval of the Administrator.

§ 270.204 Factors considered in evaluating proposals.

In evaluating applications, the Administrator will consider a number of factors, including the following:

(a) The need for the technical assistance project.

(b) The capability of the State agency to provide technical assistance.

(c) The capability of the State agency to maintain such technical assistance. § 270.205 Project review.

All applications which meet the legal requirement for a grant under this subpart will be processed by the Service for