Act. The State Committee shall confine its studies to the State. It may, however, undertake to study subjects other than those chosen by the Commission for study, within the limits of the Act.

§ 703.4 Membership.

Subject to special exceptions made from time to time by the Commission to fit special circumstances, the State Committee shall consist of at least five members appointed by the Commission. Members of the State Committee shall serve for a fixed term to be set by the Commission upon the appointment of each member subject to the duration of advisory committees prescribed by section 8 of Executive Order 11007, February 26, 1962 (3 CFR).

(a) The officers of the State Committee shall be a chairman and vice chairman and such other officers as the State Committee deems advisable.

(b) The chairman shall be appointed by the Commission.

(c) The vice chairman and other officers shall be elected by the State Committee by a majority vote of the full membership of the State Committee.

(d) The chairman, or in his absence, the vice chairman, shall:

(1) Call meetings of the State Committee.

(1) Preside over all meetings of the State Committee.

(3) Appoint all subcommittees of the State Committee, with the approval of a majority of the State Committee.

(4) Perform such other functions as the State Committee may authorize or the Commission may request, within the limits of the Act.

the State Committee to perform special projects involving research or study within the scope of the subject matter defined in § 703.3.

§ 703.7 Meetings.

(a) Meetings of the State Committee shall be called whenever it is deemed necessary or desirable by the Chairman, or by a majority of the State Committee, or by the Commission, provided that the following conditions have been met: (1) The Commission has given prior written approval of such meeting, and (2) There is a quorum present. A quorum shall consist of one-half or more of the members of the State Committee, or five members, whichever is the lesser, except that with respect to open meetings provided for in paragraph (c) of this section, a quorum shall consist of three members.

(b) Summary minutes shall be prepared and made available as soon as practicable after each meeting for distribution to the members of the State Committee and to the Commission.

(c) In connection with its functions under the regulations in this part and subject to them, a State Committee may hold open meetings for the purpose of soliciting information and advice from local officials and other persons respecting subject matter within its jurisdiction, provided however, that a State Committee shall not, in conjunction with its meetings, or otherwise, purport to conduct a formal hearing or adversary proceeding of any type, take oral testimony under oath, or issue subpenas.

(d) Pursuant to the authority of Executive Order 11007, dated February 26, 1962, section 6 (f) thereof, the Chairman of the Commission has made the following determinations:

(1) That compliance with the requirements of section 6, subsections (a), (b), and (c), of the aforesaid Executive order would interfere with the proper functioning of the State Advisory Committees of the Commission on Civil Rights, in that the assignment of a full-time salaried officer or employee of the Commission to each of the State Advisory Committee meetings would be impossible, and impractical within the limitations of the staff and budget of the Commission, and

(2) That the Commission on Civil Rights has retained Consultants, on a part-time basis, to assist the Commission staff in attendance at State Advisory Committee meetings to the end that the intent of the aforesaid Executive order is complied with, and

(3) That adequate provisions have been otherwise made by the statement governing State Advisory Committees published herewith to insure that such committee operations are subject to Government control and in conformity with the proper purposes and functioning of the Commission, and

(4) That the nature of the function of the State Advisory Committees as set forth in the said statement governing the State Advisory Committees is such that the waiver of the aforesaid requirement specified in section 6, subsections (a), (b), and (c), of the said Executive order are in the public interest; and

(5) That, therefore, the meeting of a State Advisory Committee shall not be subject to the requirements specified in section 6, subsections (a), (b), and (c), of the Executive Order 11007, dated February 26, 1962.

[31 F.R. 13999, Nov. 2, 1966]

§ 703.8 Reimbursement of members.

(a) State Committee members may be reimbursed by the Commission by a per diem subsistence allowance and for travel expenses at rates not to exceed those prescribed by Congress for Government employees, for the following activities only:

(1) Attendance at meetings, as defined in § 703.7.

(2) Any activity specifically requested and authorized by the Commission to be reimbursed.

(b) Members will be reimbursed for the expense of travel by private automobile on a mileage basis only to the extent such expense is no more than that of suitable public transportation for the same trip, unless special circumstances justify the additional expense of travel by private automobile.

(c) From time to time, the Commission may give prior authorization for the reimbursement of the State Committee for secretarial help and expenses of duplication and the like, for projects

(a) Complaints. Any person may bring to the attention of the Commission a grievance which he believes falls within the jurisdiction of the Commission, as set forth in section 104 of the Act. This shall be done by submitting a complaint in writing to Office of General Counsel, U.S. Commission on Civil Rights, 801 19th Street NW., Washington, D.C. 20425. Allegations falling under section 104 (a) (1) and (5) of the Act (discrimination or fraud in voting) must be under oath or affirmation. All complaints should set forth the pertinent facts upon which the complaint is based, including but not limited to specification of (1) names and titles of officials or other persons involved in acts forming the basis for the complaint; (2) accurate designations of place locations involved; (3) dates of events described in complaint.

(b) Other communications. Requests for information and for Commission literature should be directed to Information Office, United States Commission on Civil Rights, 801 19th Street NW., Washington, D.C. 20425. Communications with respect to Commission hearings should be made pursuant to § 702.17 of this chapter. All other communications with the Commission should be directed to Staff Director, U.S. Commission on Civil Rights, 801 19th Street NW., Washington, D.C. 20425.

[31 F.R. 11890, Sept. 9, 1966] § 704.2

Confidential information.

(a) By the provisions of section 102(g) of the Act, no evidence or testimony or

summary of evidence or testimony taken in executive session may be released or used in public sessions without the consent of the Commission, and any person who releases or uses in public without the consent of the Commission such evidence or testimony taken in executive session shall be fined not more than $1,000, or imprisoned for not more than one year.

(b) All information or documents obtained or prepared by any Member officer or employee of the Commission, including members of State Advisory Committees, in the course of his official duties, or by virtue of his official status, shall, unless a matter of public record, be deemed confidential. No such person may permit the disclosure or use of the same for any purpose other than for the performance of his official duties.

(c) Any member, officer, or employee of the Commission, including members

of State Advisory Committees, who is served with a subpena, order, or other demand requiring the disclosure of such information or the production of such documents shall appear in response to such subpena, order, or other demand and, unless otherwise directed by the Commission, shall respectfully decline to disclose the information or produce the documents called for, basing his refusal. upon this section. Any such person who is served with such a subpena, order, or other demand shall promptly advise the Commission of the service of such subpena, order, or other demand, the nature of the information or documents sought, and any circumstances which may bear upon the desirability of making available such information or documents.

[29 F.R. 17953, Dec. 18, 1965, as amended at 30 F.R. 12467, Sept. 30, 1965]

66-097-67-37

Sec.

Subpart D-Removals From Eligibility List

801.401 Scope.

801.402

801.403

Bases for removals.

Procedure for removals determined by examiners.

801.404 Notification of removals.

Subpart E-Voting Complaint

801.501

Scope.

801.502

Making a complaint.

801.503 Processing a complaint.

AUTHORITY: The provisions of this Part 801 issued under secs. 7, 9, 79 Stat. 440; 42 USC 1973e, 1973g.

SOURCE: The provisions of this Part 801 appear at 30 F.R. 9859, Aug. 7, 1965, unless otherwise noted.

Subpart A-General Provisions
Definitions.

§ 801.101

In this part:

(a) "Act" means the Voting Rights Act of 1965, Public Law 89-110.

(b) "Applicant" means a person who presents himself to an examiner at one of the times and places designated by the Commission under § 801.202 for the purpose of being listed as eligible to vote;

(c) "Applications" means the form prescribed by the Commission under the Act for use by a person applying for listing on an eligibility list;

(d) "Commission" means the U.S. Civil Service Commission;

(e) "Day" means a calendar day; (f) "Eligibility list" means a list of eligible voters or supplements to a list of