Witness: Post.

Resolved by the Senate and House of Representatives in Congress assembled, That the superintendent of documents shall report to the Public Printer from time to time for condemnation any accumulation of public documents for which there is no demand, or which he is unable to distribute to libraries under the law, and the Public Printer is hereby authorized and directed to appoint a board, composed of the superintendent of documents and two other experts who shall submit written recommendations upon which the Public Printer shall order the condemnation of the publications and their sale as waste paper under contract.

Provisions of the printing law of January 12, 1895, with amendments thereto, governing the supply of books to the superintendent of documents.

SEC. 54. Whenever any document or report shall be ordered printed by Congress, such order to print shall signify the "usual number" of copies for binding and distribution among those entitled to receive them. No greater number shall be printed unless ordered by either House, or as hereinafter provided. When a specified number of a document or report is ordered printed. the usual number shall also be printed, unless already ordered. The usual number of documents and reports shall be one thousand six hundred and eighty-two copies, which shall be distributed as follows:

Of the House documents and reports, unbound.—To the Senate document room, one hundred and fifty copies; to the office of the Secretary of the Senate, ten copies; to the House document room, four hundred and twenty copies; to the Clerk's office of the House, twenty copies.

Of the Senate documents and reports, unbound.-To the Senate document room, two hundred and twenty copies; office of the Secretary of the Senate, ten copies; to the House document room, three hundred and sixty copies; to the Clerk's office of the House, ten copies.

That of the number printed the Public Printer shall bind one thousand and eighty-two copies, which shall be distributed as follows:

Of the House documents and reports, bound.--To the Senate library, fifteen copies; to the Library of Congress, two copies, and fifty additional copies for foreign exchanges; to the House library, fifteen copies; to the superintendent of documents, five hundred copies, for distribution to the State and Territorial libraries and designated depositories.

Of the Senate documents and reports, bound. To the Senate library, fifteen copies; to the Library of Congress, two copies, and fifty copies additional for foreign exchanges; to the House library, fifteen copies; to the superintendent of documents, five hundred copies, for distribution to the State and Territorial libraries and designated depositories. These documents shall be bound in full sheep, and in binding documents the Public Printer shall give precedence to those that are to be distributed to libraries and to designated depositories: Prorided, That any State or Territorial library or designated depository entitled to documents that may prefer to have its documents in unbound form may do so by notifying the superintendent of documents to that effect prior to the convening of each Congress.

The remainder of said documents and reports shall be reserved by the Public Printer in unstitched form, and shall be held subject to be bound in the number provided by law upon orders from the Vice-President, Senators. Representatives, Delegates, Secretary of the Senate, and Clerk of the House, in such binding as they shall select, except full morocco or calf; and when not called for and delivered within two years after printing shall be delivered in unbound form to the superintendent of documents for distribution. All of the "usual number " shall be printed at one time.

(No. 36.)

JOINT RESOLUTION Providing for the binding and distribution of public documents held in the custody of the superintendent of documents, unbound, upon orders of Senators, Representatives, Delegates, and officers of Congress, when such documents are not called for within two years after printing.

Resolved by the Senate and House of Representatives of the United States of America in Congress assembled, That hereafter the documents reserved for binding upon orders of Senators, Representatives, Delegates, and officers of Congress, as provided in paragraph six, section fifty-four, of an act approved

Witness: Post.

January twelfth, eighteen hundred and ninety-five, providing for the public printing and binding and the distribution of public documents, if not called for and delivered within two years after printing shall be bound in first grades of cloth and delivered to the superintendent of documents for distribution to libraries; and the Public Printer is hereby authorized and directed to bind in cloth all such documents heretofore delivered to the superintendent of documents for like distribution.

Approved, June 30, 1902.

AN ACT to amend the act relating to the printing and distribution of public documents, and for other purposes.

Be it enacted by the Senate and House of Representatives of the United States of America in Congress assembled, That the act entitled "An act providing for the public printing and binding and distribution of public documents," approved January twelfth, eighteen hundred and ninety-five, be amended as follows: That section fifty-four of said act is hereby amended by adding at the end thereof as follows:

That hereafter the usual number of reports on private bills, concurrent or simple resolutions, shall not be printed. In lieu thereof there shall be printed of each Senate report on a private bill, simple or concurrent resolution, three hundred and forty-five copies, which shall be distributed as follows: To the Senate document room, two hundred and twenty copies; to the Secretary of the Senate, fifteen copies; to the House document room, one hundred copies; to the superintendent of documents, ten copies; and of each House report on a private bill. simple or concurrent resolution, two hundred and sixty copies, which shall be distributed as follows: To the Senate document room, one hundred and thirty-five copies; to the Secretary of the Senate, fifteen copies; to the House document room, one hundred copies; to the superintendent of documents, ten copies: Provided, That nothing contained in this act shall be construed to prevent the binding of all Senate and House reports in the reserve volumes bound for and delivered to the Senate and House libraries: Provided, That not less than twelve copies of each report on bills for the payment or adjudication of claims against the Government shall be kept on file in the Senate document room.

*

SEC. 58. Whenever printing not bearing a Congressional number shall be done for any Department or officer of the Government, except confidential matter, blank forms, and circular letters not of a public character, or shall be done for use of Congressional committees, not of a confidential character, two copies shall be sent, unless withheld by order of the committee, by the Public Printer to the Senate and House libraries, respectively, and one copy each to the document rooms of the Senate and House, for reference; and these copies shall not be removed; and of all publications of the Executive Departments not intended for their especial use, but made for distribution, five hundred copies shall be at once delivered to the superintendent of documents for distribution to desig nated depositories and State and Territorial libraries.

SEC. 61. The Public Printer shall appoint a competent person to act as super intendent of documents, and shall fix his salary. The superintendent of documents so designated and appointed is hereby authorized to sell at cost any public document in his charge, the distribution of which is not herein specifically directed, said cost to be estimated by the Public Printer and based upon printing from stereotyped plates; but only one copy of any document shall be sold to the same person, excepting libraries or schools by which additional copies are desired for separate departments thereof, and Members of Congress; and whenever any officer of the Government having in his charge documents published for sale shall desire to be relieved of the same he is hereby authorized to turn them over to the superintendent of documents, who shall receive and sell them under the provisions of this section. All moneys received from the sale of documents shall be returned to the Public Printer on the first day of each month and be by him covered into the Treasury monthly, and the superintendent of documents shall report annually the number of copies of each and every document sold

Witness: Post.

by him, and the price of the same. He shall also report monthly to the Public Printer the number of documents received by him and the disposition made of the same. He shall have general supervision of the distribution of all public documents, and to his custody shall be committed all documents subject to distribution, excepting those printed for the special official use of the Executive Departments, which shall be delivered to said Departments, and those printed for the use of the two Houses of Congress, which shall be delivered to the folding rooms of said Houses and distributed or delivered ready for distribution to Members and Delegates upon their order by the superintendents of the folding rooms of the Senate and House of Representatives.

SEC. 4. Hereafter the Secretary of State shall cause to be delivered to the Superintendent of Documents the Revised Statutes, supplements thereto, session laws, and Statutes at Large, to supply deficiencies, and to be sold by him under the provisions of section sixty-one of the Act approved January twelfth, eighteen hundred and ninety-five, entitled "An act providing for the public printing and binding and distribution of public documents." (Stat. L., vol. 30, p. 316, chap. 58.)

SEC. 63. The Secretary and Sergeant-at-Arms of the Senate and the Clerk and Doorkeeper of the House of Representatives shall cause an invoice to be made of all public documents stored in and about the Capitol, other than those belonging to the quota of Members of the present Congress, to the Library of Congress, and the Senate and House libraries and document rooms, and all such documents shall by the superintendents, respectively, of the Senate and House folding rooms be put to the credit of Senators, Representatives, and Delegates of the present Congress, in quantities equal in the number of volumes and as nearly as possible in value, to each Member of Congress, and said documents shall be distributed upon the orders of Senators, Representatives, and Delegates, each of whom shall be supplied by the superintendents of the folding rooms with a list of the number and character of the publications thus put to his credit: Provided, That before said apportionment is made copies of any of these documents desired for the use of committees of the Senate or House shall be delivered to the chairmen of such committees: And provided further, That four copies of each and all leather-bound documents shall be reserved and carefully stored, to be used hereafter in supplying deficiencies in the Senate and House libraries caused by wear or loss, and a similar invoice shall be prepared and distribution made as above provided at the convening in regular session of each successive Congress.

SEC. 67. All documents at present remaining in charge of the several Executive Departments, bureaus, and offices of the Government not required for official use shall be delivered to the Superintendent of Documents, and hereafter all public documents accumulating in said Departments, bureaus, and offices not needed for official use shall be annually turned over to the Superintendent of Documents for distribution or sale.

SEC. 98. The libraries of the eight Executive Departments, of the United States Military Academy, and United States Naval Academy are hereby constituted designated depositories of Government publications, and the Superintendent of Documents shall supply one copy of said publications, in the same form as supplied to other depositories, to each of said libraries. (See also Revised Statutes, secs. 501, and 502.)

SEC. 68. Whenever in the division among Senators, Representatives, and Delegates of documents printed for the use of Congress there shall be an apportionment to each or either House in round numbers, the Public Printer shall not deliver the full number so accredited at the respective folding rooms, but only the largest multiple of the number constituting the full membership of each or either House, including the Secretary and Sergeant-at-Arms of the Senate and

(Witnesses: Post, Scott.)

Clerk and Doorkeeper of the House, which shall be contained in the round numbers thus accredited to each or either House, so that the number delivered shall divide evenly and without remainder among the members of the House to which they are delivered; and the remainder of all documents thus resulting shall be turned over to the superintendent of documents, to be distributed by him, first, to public and school libraries for the purpose of completing broken sets; second, to public and school libraries that have not been supplied with any portion of such sets, and, lastly, by sale to other persons; said libraries to be named to him by Senators, Representatives, and Delegates in Congress; and in this distribution the superintendent of documents shall see that as far as practicable an equal allowance is made to each Senator, Representative, and Delegate.

AN ACT To amend section sixty-eight, chapter twenty-three, of volume twenty-eight of the United States Statutes at Large.

Be it enacted by the Senate and House of Representatives of the United States of America in Congress assembled, That section sixty-eight, chapter twentythree, of volume twenty-eight of the United States Statutes at Large be, and the same is hereby, amended so that it shall read as follows:

"Whenever in the division among Senators, Representatives, and Delegates of documents printed for the use of Congress there shall be an apportionment to each or either House in round numbers, the Public Printer shall not deliver the full number so accredited at the respective folding rooms, but only the largest multiple of the number constituting the full membership of each or either House, including the Secretary and Sergeant-at-Arms of the Senate and Clerk, Sergeant-at-Arms, and Doorkeeper of the House, which shall be contained in the round numbers thus accredited to each or either House, so that the number delivered shall divide evenly and without remainder among the Members of the House to which they are delivered; and the remainder of the documents thus resulting shall be turned over to the superintendent of documents, to be distributed by him, first, to public and school libraries for the purpose of completing broken sets; second, to public and school libraries that have not been supplied with any portions of such sets; and, lastly, by sale to other persons; said libraries to be named to him by Senators, Representatives, and Delegates in Congress; and in this distribution the superintendent of documents shall see that as far as practicable an equal allowance is made to each Senator, Representative, and Delegate." Approved, April 6, 1904.

JANUARY 5, 1907.

(Part of testimony, given on above date, before the Committee on Expenditures in the Department of Agriculture.)

STATEMENT OF MR. W. P. SCOTT, SPECIAL EMPLOYEE OF THE CLERK'S DOCUMENT ROOM, HOUSE OF REPRESNTATIVES.

(The witness was duly sworn by the chairman.)

The CHAIRMAN. What position do you hold. Mr. Scott?

Mr. SCOTT. I am a special employee of the Clerk's document room. I occupy the same position in the Clerk's document room that Mr. Grayson does in the House document room.

The CHAIRMAN. In the clerk's document room?

Mr. SCOTT. Yes, sir.

The CHAIRMAN. I find that under the apportionment prior to the adoption of the new regulations by the Joint Committee on Printing there were twenty copies of the detailed statement of expenditures in the Agricultural Department deposited with the Clerk of the House. Can you tell the committee what has been done with

(Witness: Scott.)

those twenty copies each year-what call has been made for them, etc.?

Mr. Scorт. In the first place, we keep a file of all public docu

ments.

The CHAIRMAN. Yes. That is what you call an office file?
Mr. SCOTT. Yes.

The CHAIRMAN. How many copies do you keep for that purpose? Mr. SCOTT. We always put 2 copies in the files, and sometimes several more than that; but if the document is very large we generally put only 2 or 3 copies in the files. Then we furnish the Clerk of the House a copy, we furnish the file clerk of the House a copy, and the journal clerk of the House a copy, and the index clerk of the House a copy, and the distributing clerk of the House a copy, and the newspaper clerk of the House

copy.

The CHAIRMAN. What is done with the additional copies that you have left. That exhausts quite a number of them.

Mr. SCOTT. We give those away if there is any call for them. The CHAIRMAN. Is there any call for this document I have just inquired about-the Expenditures of the Department of Agriculture? Mr. SCOTT. Oh, once in a while I have had a call for it, but very seldom.

The CHAIRMAN. Then the copies that are deposited with the Clerk of the House are substantially distributed to men connected with the House?

Mr. Scort. That is an allotment for the Clerk's department.

The CHAIRMAN. Yes.

Mr. SCOTT. Now, if you will notice the Senate documents, the Clerk's department only receives 10 copies of each document.

The CHAIRMAN. Do you mean the Secretary of the Senate?

Mr. Scorт. The Senate documents. We receive 20 of the House documents.

The CHAIRMAN. Yes.

Mr. SCOTT. We only receive 10 of the Senate documents.

The CHAIRMAN. I think I have not any table here giving the Senate documents.

Mr. SCOTT. That is the fact, nevertheless.

The CHAIRMAN. Yes.

Mr. SCOTT. When I was before the Printing Committee they asked me if that number could be reduced. Of course the number of 10 could not; but I consulted with the Chief Clerk about the matter, and we reduced the number of the House documents from 20 to 15, because we thought we could get along with that number.

The CHAIRMAN. Can you not reduce it still further?

Mr. SCOTT. Not very well. It takes every one of the 10 copies of the Senate documents, for instance.

The CHAIRMAN. To supply these various men?

Mr. SCOTT. To supply these men.

The CHAIRMAN. What use do they make of this document when they get it?

Mr. SCOTT. I do not think I can answer that question, Mr. Littlefield.

The CHAIRMAN. You do not have enough to do with the detail of it to know of what practical value it may be to them?