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(iii) If the agency determines that its "shall apply to functions transferred by this action was contrary to State or Fed- Act to the extent applicable on the day preeral statutes or regulations that gov

ceding the effective date of this Act." Alern the applicable program, the agency

though standardized nomenclature is used in

this section to reflect the creation of the Deshall rescind its action.

partment of Education, there is no intent to (5) If the State educational agency

extend the coverage of the GEPA beyond does not rescind its final action after a

that authorized under Section 427 or other review under this paragraph, the appli

applicable law. cant may appeal to the Secretary. The applicant shall file a notice of the ap- (Authority: 20 U.S.C. 12214-3, 1231b-2, 3474, peal with the Secretary within 20 days and 6511(a)) after the applicant has been notified by

[45 FR 22517, Apr. 3, 1980. Redesignated at 45 the State educational agency of the re

FR 77368, Nov. 21, 1980, as amended at 45 FR sults of the agency's review. If sup

86296, Dec. 30, 1980; 50 FR 43545, Oct. 25, 1985; ported by substantial evidence, find- 52 FR 27805, July 24, 1987; 54 FR 21775, May 19, ings of fact of the State educational 1989; 55 FR 14816, Apr. 18, 1990; 57 FR 30341, agency are final.

July 8, 1992; 60 FR 46493, Sept. 6, 1995] (6)(i) The Secretary may also issue interim orders to State educational Subpart F-What Conditions Must agencies as he or she may decide are

Be Met by the State and its necessary and appropriate pending ap

Subgrantees? peal or review. (ii) If the Secretary determines that

NONDISCRIMINATION the action of the State educational agency was contrary to Federal stat- $76.500 Federal statutes and regulautes or regulations that govern the ap

tions on nondiscrimination. plicable program, the Secretary issues

A State and a subgrantee shall coman order that requires the State educational agency to take appropriate ac

ply with the following statutes and

regulations: tion. (7) Each State educational agency



Regulation shall make available at reasonable times and places to each applicant all

Discrimination on the Title VI of the Civil 34 CFR part

basis of race, color, Rights Act of 1964 100. records of the agency pertaining to any

or national origin. (45 U.S.C. 2000d review or appeal the applicant is con

through 2000d-4). ducting under this section, including Discrimination on the Title IX of the Edu- 34 CFR part records of other applicants.

basis of sex.
cation Amend-


ments of 1972 (20 (8) If a State educational agency does

U.S.C. 1681-1683). not comply with any provision of this

Discrimination on the Section 504 of the 34 CFA part section, or with any order of the Sec- basis of handicap. Rehabilitation Act 104. retary under this section, the Sec

of 1973 (29 U.S.C.

794). retary terminates all assistance to the

Discrimination on the The Age Discrimina- 45 CFR part State educational agency under the ap

basis of age.

tion Act (42 U.S.C. 90. plicable program or issues such other

6101 et seq.). orders as the Secretary deems appropriate to achieve compliance.

(Authority: 20 U.S.C. 1221e-3, 3474, and (e) Other State agency hearing proce- 6511(a)) dures. State agencies that are required to provide a hearing under paragraph

ALLOWABLE COSTS (a) of this section-other than State educational agencies are not required $ 76.530 General cost principles. to use the procedures in paragraph (d)

Subpart Q of 34 CFR part 74 refof this section.

erences the general cost principles that NOTE: This section is based on a provision apply to grants, subgrants, and costin the General Education Provisions Act type contracts under grants and sub(GEPA). Section 427 of the Department of

grants. Education Organization Act (DEOA), 20 U.S.C. 3487, provides that except to the ex- (Authority: 20 U.S.C. 1221e-3, 3474, and tent inconsistent with the DEOA, the GEPA 6511(a))


$76.532 Use of funds for religion pro


(a) No State or subgrantee may use its grant or subgrant to pay for any of the following:

(1) Religious worship, instruction, or proselytization.

(2) Equipment or supplies to be used for any of the activities specified in paragraph (a)(1) of this section.

(3) Construction, remodeling, repair, operation, or maintenance of any facility or part of a facility to be used for any of the activities specified in paragraph (a)(1) of this section.

(4) An activity of a school or department of divinity.

(b) As used in this section, school or department of divinity means an institution or a component of an institution whose program is specifically for the education of students to:

(1) Prepare them to enter into a religious vocation; or

(2) Prepare them to teach theological subjects.

grants under most programs are specified in the cost principles for

(1) Institutions of higher education, at 34 CFR 74.27;

(2) Hospitals, at 34 CFR 74.27;

(3) Other nonprofit organizations, at 34 CFR 74.27;

(4) Commercial (for-profit) organizations, at 34 CFR 74.27; and

(5) State and local governments and federally-recognized Indian tribal organizations, at 34 CFR 80.22.

(b) A grantee must have a current indirect cost rate agreement to charge indirect costs to a grant. To obtain an indirect cost rate, a grantee must submit an indirect cost proposal to its cognizant agency and negotiate an in direct cost rate agreement.

(c) The Secretary may establish a temporary indirect cost rate for grantee that does not have an indirect cost rate agreement with its cognizant agency.

(d) The Secretary accepts an indirect cost rate negotiated by a grantee's cognizant agency, but may establish a restricted indirect cost rate for a grantee to satisfy the statutory requirements of certain programs administered by the Department.


(Authority: 20 U.S.C. 1221e-3, 3474, and 6511(a))

$ 76.533 Acquistion of real property;


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(Authority: 20 U.S.C. 1221e3, 3474, and 6511(a))

$76.534 Use of tuition and fees re


No State or subgrantee may count tuition and fees collected from students toward meeting matching, cost sharing, or maintenance of effort requirements of a program.

(Authority: 20 U.S.C. 1221e-3, 3474, and 6511(a))

(a) If the Department of Education is the cognizant agency, the Secretary approves an indirect cost rate for a State agency and for a subgrantee other than a local educational agency. For the purposes of this section, the term local educational agency does not include a State agency.

(b) Each State educational agency, on the basis of a plan approved by the Secretary, shall approve an indirect cost rate for each local educational agency that requests it to do so. These rates may be for periods longer than a year if rates are sufficiently stable to justify a longer period.

(c) The Secretary generally approves indirect cost rate agreements annually. Indirect cost rate agreements may be approved for periods longer than a year if the Secretary determines that rates


$76.560 General indirect cost rates; ex

ceptions. (a) The differences between direct and indirect costs and the principles for determining the general indirect cost rate that a grantee may use for

will be sufficiently stable to justify a longer rate period.

(Authority: 20 U.S.C. 1221e-3, 3474, and 6511(a))

[59 FR 59583, Nov. 17, 1994)

$76.563 Restricted indirect cost rate

programs covered.

Sections 76.564 through 76.569 apply to agencies of State and local governments that are grantees under programs with a statutory requirement prohibiting the use of Federal funds to supplant non-Federal funds, and to their subgrantees under these programs. .

(Authority: 20 U.S.C. 1221e-3, 3474, and 6511(a))

[59 FR 59583, Nov. 17, 1994]

$ 76.564 Restricted indirect cost rate


(a) An indirect cost rate for a grant covered by $ 76.563 or 34 CFR 75.563 is determined by the following formula: Restricted indirect cost rate = (General

management costs + Fixed costs) :

(Other expenditures) (b) General management costs, fixed costs, and other expenditures must be determined under $876.565

$$76.565 through 76.567.

(c) Under the programs covered by 876.563, a subgrantee of an agency of a State or a local government (as those terms are defined in 34 CFR 80.3) or a grantee subject to 34 CFR 75.563 that is not a State or local government agency may use

(1) An indirect cost rate computed under paragraph (a) of this section; or

(2) An indirect cost rate of eight percent unless the Secretary determines that the subgrantee or grantee would have a lower rate under paragraph (a) of this section.

(d) Indirect costs that are unrecovered as a result of these restrictions may not be charged directly, used to satisfy matching or cost-sharing requirements, or charged to another Federal award. (Authority: 20 U.S.C. 1221e-3(a)(1), 2831(a),

3) 2974(b), and 3474)

$76.565 General management costs

restricted rate. (a) As used in $ 76.564, general management costs means the costs of activities that are for the direction and control of the grantee's affairs that are organization-wide. An activity is not organization-wide if it is limited to one activity, one component of the grantee, one subject, one phase of operations, or other single responsibility.

(b) General management costs include the costs of performing a service function, such as accounting, payroll preparation, or personnel management, that is normally at the grantee's level even if the function is physically located elsewhere for convenience or better management. The term also includes certain occupancy and space maintenance costs as determined under $ 76.568.

(c) The term does not include expenditures for

(1) Divisional administration that is limited to one component of the grantee;

(2) The governing body of the grantee;

(3) Compensation of the chief executive officer of the grantee;

(4) Compensation of the chief executive officer of any component of the grantee; and

(5) Operation of the immediate offices of these officers.

(d) For purposes of this section

(1) The chief executive officer of the grantee is the individual who is the head of the executive office of the grantee and exercises overall responsibility for the operation and management of the organization. The chief executive officer's immediate office includes any deputy chief executive officer or similar officer along with immediate support staff of these individuals. The term does not include the governing body of the grantee, such as a board or a similar elected or appointed governing body; and

(2) Components of the grantee are those organizational units supervised directly or indirectly by the chief executive officer. These organizational units generally exist one management level below the executive office of the grantee. The term does not include the office of the chief executive officer or a

[59 FR 59583, Nov. 17, 1994)

deputy chief executive officer or similar position.

(Authority: 20 U.S.C. 1221e-3(a)(1), 2831(a), 2974(b), and 3474)

[59 FR 59583, Nov. 17, 1994]

$ 76.566 Fixed costs-restricted rate.

As used in 876.564, fixed costs means contributions of the grantee to fringe benefits and similar costs, but only those associated with salaries and wages that are charged as indirect costs, including

(a) Retirement, including State, county, or local retirement funds, Social Security, and pension payments;

(b) Unemployment compensation payments; and

(c) Property, employee, health, and liability insurance.

$76.568 Occupancy and space mainte

nance costs-restricted rate. (a) As used in the calculation of a restricted indirect cost rate, occupancy and space maintenance costs means such costs as

(1) Building costs whether owned or rented;

(2) Janitorial services and supplies;

(3) Building, grounds, and parking lot maintenance;

(4) Guard services;
(5) Light, heat, and power;

(6) Depreciation, use allowances, and amortization; and

(7) All other related space costs.

(b) Occupancy and space maintenance costs associated with organizationwide service functions (accounting, payroll, personnel) may be included as general management costs if a space allocation or use study supports the allocation.

(c) Occupancy and space maintenance costs associated with functions that are not organization-wide must be included with other expenditures in the indirect cost formula. These costs may be charged directly to affected programs only to the extent that statutory supplanting prohibitions are not violated. This reimbursement must be approved in advance by the Secretary.

(Authority: 20 U.S.C. 1221e-3(a)(1), 2831(a), 2974(b), and 3474)

[59 FR 59583, Nov. 17, 1994]

(Authority: 20 U.S.C. 1221e-3(a)(1), 2831(a), 2974(b), and 3474)

[59 FR 59584, Nov. 17, 1994]

§ 76.567 Other expenditures-re

stricted rate. (a) As used in $76.564, other expenditures means the grantee's total expenditures for its federally- and non-federally-funded activities in the most recent year for which data are available. The term also includes direct occupancy and space maintenance costs as determined under $76.568 and costs related to the chief executive officers of the grantee and components of the grantee and their offices (see $76.565(C) and (d)).

(b) The term does not include

(1) General management costs determined under $76.565;

(2) Fixed costs determined under $76.566;

(3) Subgrants;
(4) Capital outlay;
(5) Debt service;
(6) Fines and penalties;
(7) Contingencies; and

(8) Election expenses. However, the term does include election expenses that result from elections required by an applicable Federal statute.

$ 76.569 Using the restricted indirect

cost rate.

(a) Under the programs referenced in $ 76.563, the maximum amount of indirect costs under a grant is determined by the following formula: Indirect costs=(Restricted indirect cost

rate)x(Total direct costs of the grant minus capital outlays, subgrants, and other distorting or unallowable items as specified in the grantee's indirect cost rate agree

ment) (b) If a grantee uses a restricted indirect cost rate, the general management and fixed costs covered by that rate

(Authority: 20 U.S.C. 1221e-3(a)(1), 2831(a), 2974(b), and 3474)

[59 FR 59583, Nov. 17, 1994]

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A State and a subgrantee shall, to the extent possible, coordinate each of its projects with other activities that are in the same geographic area served by the project and that serve similar purposes and target groups.



(Authority: 20 U.S.C. 1221e-3, 2890, and 3474)

[45 FR 22517, Apr. 3, 1980. Redesignated at 45 FR 77368, Nov. 21, 1980, as amended at 57 FR 30341, July 8, 1992]


$76.591 Federal evaluation-coopera

tion by a grantee. A grantee shall cooperate in any evaluation of the program by the Secretary.

$76.650 Private schools; purpose of

$$76.651-76.662. (a) Under some programs, the authorizing statute requires that a State and its subgrantees provide for participation by students enrolled in private schools. Sections 76.651–76.662 apply to those programs and provide rules for that participation. These sections do not affect the authority of the State or a subgrantee to enter into a contract with a private party.

(b) If any other rules for participation of students enrolled in private schools apply under a particular program, they are in the authorizing statute or implementing regulations for that program.

(Authority: 20 U.S.C. 1221e-3, 12260, 1231a, 3474, and 6511(a))

[45 FR 86298, Dec. 30, 1980, as amended at 57 FR 30341, July 8, 1992]

(Authority: 20 U.S.C. 1221e-3 and 3474)


$76.592 Federal evaluation-satisfying requirement for State

subgrantee evaluation. If a State or a subgrantee cooperates in a Federal evaluation of a program, the Secretary may determine that the State or subgrantee meets the evaluation requirements of the program.

NOTE: Some program statutes authorize the Secretary-under certain circumstances—to provide benefits directly to private school students. These "bypass” provisions—where they apply—are implemented in the individual program regulations.

(Authority: 20 U.S.C. 1226c; 1231a)


$76.600 Where to find construction

regulations. (a) A State or a subgrantee that requests program funds for construction, or whose grant or subgrant includes funds for construction, shall comply with the rules on construction that apply to applicants and grantees under 34 CFR 75.600–75.617.

(b) The State shall perform the functions that the Secretary performs under $875.602 (Preservation of historic sites) and 75.605 (Approval of drawings and specifications) of this title.

§ 76.651 Responsibility of a State and a

subgrantee. (a)(1) A subgrantee shall provide students enrolled in private schools with a genuine opportunity for equitable participation in accordance with the requirements in $876.652–76.662 and in the authorizing statute and implementing regulations for a program.

(2) The subgrantee shall provide that opportunity to participate in a manner that is consistent with the number of eligible private school students and their needs.

(3) The subgrantee shall maintain continuing administrative direction and control over funds and property that benefit students enrolled in private schools.

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