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(1) Code "J"-Bill to block 10-columns

30 through 35,

(11) Code "K"-Bill to blocks 14 and 15columns 45 through 50,

(iii) Code "L"-Bill to activity designated by column 52 (see H-606), or

(iv) Code "M"-No billing required (free issue).

H-606 Fund Codes (Block 17-Manual) (Columns 52 and 53-Mechanical).

H-606.1 General. (a) The fund code is provided for the specific use of the requisitioner, when directed by the Military Department to enter a code that will indicate, to the distribution system, that funds are available to pay the charge when and where received. In addition, this fund code will be perpetuated by the distribution system in all followon documentation. The fund code construction is the responsibility of the appropriate Military Department.

(b) A secondary use for the fund code field has been provided when the signal code in column 51 (see H-605) is "C" or "L", to indicate the activity that is to be billed. When the signal code (column 51) is "C" or "L", the first position (column 52) of the fund code shall contain an alphabetic character which will indicate the activity to receive the bill.

(c) When the third position of the document identifier (column 3) is "5" or "E" and column 51 is "C" or "L", the information in the "Remarks" field may indicate other billing information.

(d) Requisitions submitted to Defense Supply Centers, other Departments, and the General Services Administration, shall always contain a fund code, unless the material requested has been offered without a reimbursement, in which case the signal code (column 51) will be "D" or "M" (free issue) and the fund code field shall be blank. The submission of a MILSTRIP requisition citing a fund code constitutes sufficient authority for release of materiel and subsequent billing therefor. The billing activity shall always perpetuate the fund code cited on the requisition.

(e) Intra-service requisitions (transactions other than (d) above) may or may not require entries in the fund code field dependent upon the Departmental regulations.

(f) Service use of fund code with signal code "C" or "L" in column 51 will be as follows:

(1) Air Force-in accordance with H-602.2, (11) Army-not applicable, (111) Navy-not applicable,

(iv) Marine Corps-not applicable, and (v) Defense Supply Agency-not applicable.

(g) Fund code entries for turn-in of Government-furnished material is required only when specifically requested by the contracting officer. In such cases, the contracting officer will provide the fund code to be used.

H-606.2 Air Force Entries in Fund Core C (Block 17-Manual) (Columns 52 and 5 d Mechanical). (a) Air Force contractor a tivities, when directed by that Department Stat submitting requisitions to Defense Supp Centers, other Departments, and the Genehm Services Administration for base fund items shall enter a two-digit fund code which the first position (column 52) sha always be a numeric. (Used with sign codes "A," "B," "J," and "K" in column 51

(b) Air Force contractor activities sub mitting requisitions to Air Force depo when funding is not a condition of requis tioning, shall leave columns 52 and 53 blank (Used with signal codes "D" and "M" in col umn 51.)

(c) Air Force inventory managers, whe passing requisitions for centrally funds items to Defense Supply Centers, other D partments, and the General Services Admin istration shall enter a two-digit fund code which the first position (column 52) shal always be the appropriate alphabetic cha acter, as listed below, identifying the depo obligating the funds and to effect paymen (Used with signal codes "C" and "L" column 51.)

Code

Activity

A

D

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F. Sacramento Air Materiel Area, ME
Clellan Air Force Base, California.
G. Ogden Air Materiel Area, Hill Ai
Force Base, Utah.

H... Oklahoma City Air Materiel Are
Tinker Air Force Base, Oklahoma.
J. Rome Air Materiel Area, Grifies A
Force Base, New York.

K. Middletown Air Materiel Area, Olm
sted Air Force Base, Pennsylvani

L. Warner Robins Air Materiel Area, Bob
ins Air Force Base, Georgia.

M. Mobile Air Materiel Area, Brookley A
Force Base, Alabama.

N Headquarters Air Force Logistics Com
mand, Wright-Patterson Air For
Base, Ohio.

P... San Antonio Air Materiel Area, Kell
Air Force Base, Texas.

R. San Bernardino Air Materiel Are
Norton Air Force Base, Californi
H-607 Advice and Status Codes (Bloc
22-Manual) (Columns 65 and 66-Mechan
ical).

H-607.1 General. (a) The advice/statu field is of dual use and its application and the coding structures are dependent upon the directional flow of the documents.

(b) Advice codes (see H-607.2) are nu meric/alphabetic and flow from requisition originators to initial processing points and are thereafter perpetuated into passing aðtions and Release/Receipt documents. The purpose of advice codes is to provide coded instructions to supply sources when such

Fed

e

a are considered essential to supply ac1 and entry in narrative form is not sible.

c) Status codes (see H-607.3) are alphaAc/alphabetic and alphabetic/numeric and from supply sources to requisitioners or

consignees and inform recipients of the status of requisitions.

H-607.2 Advice Codes Numeric/Alphabetic (From Requisitioner to Initial Processing Point). (a) General Codes.

Columns

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Item is not locally obtainable through manufacture, fabrication, or procurement.
Requested item only will suffice. Do not substitute.

Do not back-order. Reject unfilled quantity not available for delivery by indicated delivery
date. FILL or KILL.

Furnish exact quantity requested (i.e., do not adjust to unit pack quantity).

Do not substitute or back-order. FILL or KILL.

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H-607.3

Status Codes-Alphabetic/Alphabetic and Alphabetic/Numeric (From Process7 Point to Authorized Activity)—(a) Supply Status. Supply status (except "rejection" ¡tus, code “C”) predicts shipment on time as specified by the priority delivery date or the quired delivery date unless specific supply status is received advising of an anticipated lay or an estimated availability date. Latest status can be determined by "transaction tes" entered in columns 71 through 73. Supply status codes are as follows:

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Item being processed for release and shipment.

Item back-ordered. If release date is ascertainable, the estimated date of release is entered in columns 62 through 64. If not ascertainable, these columns are zero'd or blank.

Item back-ordered. Long delay is anticipated. Item in "Remarks" field can be furnished as a substitute. If desired, submit cancellation and requisition offered substitute.

Item delayed. Supply action being continued. If release date is ascertainable, the estimated date of release is entered in columns 62 through 64. If not ascertainable, these columns are zero'd or blank.

Item being procured for direct shipment to consignee. If delivery date is ascertainable, the estimated date of release of material for shipment is entered in columns 62 through 64. If not ascertainable, these columns are zero'd or blank.

No record of your requisition. De-obligate funds, and if still required, requisition using new
document number.

Stock number changed or stock number now assigned to part number submitted. Examine also
unit of issue and quantity field for possible changes. Adjust all records accordingly.
Substitute item being supplied. See substituted stock or part number in stock number field.
Examine also unit of issue and quantity fields for possible changes. Adjust records if applicable.
Unit of issue and/or quantity changed. Adjust all records accordingly.

Requisition erroneously addressed and has been re-routed. Forwarded subsequent followups
to activity indicated in columns 67 through 69.

Followup forwarded to activity indicated in columns 67 through 69 who will furnish status. Forward subsequent followups to last known source.

Requisition referred to activity indicated in columns 67 through 69.

(b) Rejection Codes. All inter-service rejections shall contain "C" in column 65 fol lowed by an alphabetic or numeric character in column 66 which shall furnish the ap propriate "reason for rejection". Items rejected, if still required, shall be rerequisitioned using new document numbers. To preclude similar rejection, the requisitioner shall con sider the reason for the previous rejection and correct or adequately elaborate on the new requisition. Rejection codes are as follows:

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Rejected. Separate correspondence referring to this document number is being forwarded appropriate media, explaining reason for this action.

Rejected. Initial requisition requested rejection of that quantity not available for immedia release. Quantity field indicates quantity not being filled.

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Rejected. Resultant from receipt of a cancellation request from requisitioner, consignee, mangana or other authorized activity.

Rejected. Requisitioning activity failed to annotate and return back-order, reconciliation requ sition request furnished by processing point.

Rejected. This requisition is an exact duplicate of a previously received requisition presently

process.

Rejected. Unable to identify requested item. Rerequisition and furnish correct Federal S Number or part number (including reference to appropriate publication or drawing), or item application.

Rejected. Requisition submitted to incorrect single-manager/inventory manager/techric service/distribution depot/or GSA. Research for correct source and submit new requisition Rejected. Item coded (or being coded) "obsolete" in latest stock-lists/catalogs and not avala for issue.

Rejected. Item not available. Returned for supply by local issue of next higher assembly
component or kit, or submit requisition for next higher assembly.

Rejected. Item not available. Requisition component parts if practicable.
Rejected. Fund obligation not cited. Furnish new requisition and fund code.
Rejected. Source of supply is local manufacturer or fabrication.

Rejected. Source of supply is local procurement from customer (or command) funds.
Rejected. Item requested is command or Department regulated or controlled. Requisitin
through appropriate channels.

Rejected. Quantity requested exceeds the maximum release quantity. Review and rerequis tion, explaining requirement for what appears to be an excessive quantity.

Rejected. Quantity being supplied (or processed) is equal to the maximum release quan “ya
The quantity rejected is in excess of such maximum release quantity. If needed, requisitiz
explaining requirement for what appears to be an excessive quantity.

Rejected. Make, model, series, serial number, and/or end item usage or publication refereren,
as applicable, is necessary in order to determine item required. Submit new requisition be
mail or message if necessary) and furnish required information.
Rejected. Item requested is procured only in a repair kit. Requisition appropriate kit.

(c) Air Force transactions only.

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Obligation authority for base procurement (used to indicate that the requisitioning activity authorized to make local procurement of items for which Air Force Logistics Command ba procurement responsibility). Central procurement funds will be made available to the requis tioning activity on an obligation authority. Not applicable from CONUS to overseas activi Cost Category I or Cost Category II non-expendable item of equipment. Item requested is c authorized for stock purposes and stand-by level has not been approved by the inventory man

ager.

Passing action (materiel release order or redistribution order) issued over 60 days ago. Air Ma teriel Area followup action has not resulted in shipment confirmation or denial. If item is still required, requisition using new document number.

Rejected. Quantity field of original requisition is suspect of key-punch or transmission error A portion of the quantity requested has been honored; however, the quantity reflected on this card has been rejected. If a requirement exists, for the balance, submit a new requisition.

Supplementary Address Entries (Blocks 14 and 15-Manual) (Columns 45 through 50-Mechanical).

H-608.1 General. The supplementary ad

dress is a two-part field to indicate:

(i) Service (block 14 or column 45), and (ii) Activity address code (block 15 a columns 46 through 50).

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dress code for the purpose of receiving material or receiving documentation. The activity address code will be established and disseminated in the DOD Activity Address Directory. Each activity address code so established will contain the address(es) in detail to permit shipping of material, billing for material, and mailing of documentation.

(c) When the originator of the document desires to utilize block 15 or columns 46 through 50 for other data, the entry will not be significant to other than the originator. In these cases, an alpha "Y" shall be entered in column 45. The alpha "Y" indicates that the contents of the field (block 15 or columns 46 through 50) are not significant to the MILSTRIP system and shall not be disseminated, but will be perpetuated and shown on subsequent document generated therefrom.

H-609 Julian Day Calendar.

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(b) Rejection Codes. All inter-service rejections shall contain "C" in column 65 fo lowed by an alphabetic or numeric character in column 66 which shall furnish the ap propriate "reason for rejection". Items rejected, if still required, shall be rerequisition using new document numbers. To preclude similar rejection, the requisitioner shall com sider the reason for the previous rejection and correct or adequately elaborate on the ne requisition. Rejection codes are as follows:

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Rejected. Separate correspondence referring to this document number is being forward appropriate media, explaining reason for this action.

Rejected. Initial requisition requested rejection of that quantity not available for immed release. Quantity field indicates quantity not being filled.

Rejected. Resultant from receipt of a cancellation request from requisitioner, consignee, mang or other authorized activity.

Rejected. Requisitioning activity failed to annotate and return back-order, reconciliation ng sition request furnished by processing point.

Rejected. This requisition is an exact duplicate of a previously received requisition presenty

process.

Rejected. Unable to identify requested item. Rerequisition and furnish correct Federal S Number or part number (including reference to appropriate publication or drawing), or item application.

Rejected. Requisition submitted to incorrect single-manager/inventory manager/techras service/distribution depot/or GSA. Research for correct source and submit new requisit Rejected. Item coded (or being coded) "obsolete" in latest stock-lists/catalogs and not ava for issue.

Rejected. Item not available. Returned for supply by local issue of next higher asse
component or kit, or submit requisition for next higher assembly.

Rejected. Item not available. Requisition component parts if practicable.
Rejected. Fund obligation not cited. Furnish new requisition and fund code.
Rejected. Source of supply is local manufacturer or fabrication.

Rejected. Source of supply is local procurement from customer (or command) funds.
Rejected. Item requested is command or Department regulated or controlled. Requis
through appropriate channels.

Rejected. Quantity requested exceeds the maximum release quantity. Review and rerequ
tion, explaining requirement for what appears to be an excessive quantity.
Rejected. Quantity being supplied (or processed) is equal to the maximum release quer
The quantity rejected is in excess of such maximum release quantity. If needed, requis
explaining requirement for what appears to be an excessive quantity.

Rejected. Make, model, series, serial number, and/or end item usage or publication refrece
as applicable, is necessary in order to determine item required. Submit new requisition
mail or message if necessary) and furnish required information.

Rejected. Item requested is procured only in a repair kit. Requisition appropriate kit.

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Obligation authority for base procurement (used to indicate that the requisitioning activity authorized to make local procurement of items for which Air Force Logistics Comm procurement responsibility). Central procurement funds will be made available to the reu”) tioning activity on an obligation authority. Not applicable from CONUS to overseas sctiv Cost Category I or Cost Category II non-expendable item of equipment. Item requested is authorized for stock purposes and stand-by level has not been approved by the inventory m

ager.

Passing action (materiel release order or redistribution order) issued over 60 days ago. Air Mo
teriel Area followup action has not resulted in shipment confirmation or denial. If item is să
required, requisition using new document number.

Rejected. Quantity field of original requisition is suspect of key-punch or transmission em
A portion of the quantity requested has been honored; however, the quantity reflected on 12.3.
card has been rejected. If a requirement exists, for the balance, submit a new requisition.

Supplementary Address Entries (Blocks 14 and 15-Manual) (Columns 45 through 50-Mechanical).

H-608.1 General. The supplementary ad

dress is a two-part field to indicate:

(1) Service (block 14 or column 45), (ii) Activity address code (block 15 columns 46 through 50).

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