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construction cost limitation, type of contract proposed, the estimated start and completion dates, and the date by which responses to the notice must be received. Appropriate statements shall be made concerning any specialized qualifications, security classifications, and limitations on eligibility for consideration. Qualifications or performance data required from architect-engineer firms shall be described. The foregoing data shall be followed by the statement "Firms desiring consideration shall submit appropriate data as described in Numbered Note 63. This is not a request for a proposal." The name of the responsible procurement office shall then be shown complete with its full address and telephone number. The numbered note will appear in each issue of the Commerce Business Daily as follows:
"63. Architect-Engineer firms which meet the requirements described in this announcement are invited to submit: (1) a Standard Form 254, Architect-Engineer and Related Services Questionnaire, (2) a Standard Form 255, Architect-Engineer and Related Services Questionnaire for Specific Project, and (3) any requested supplemental data, to the procurement office shown. Firms having a current Standard Form 254 on file with the procurement office shown are not required to resubmit this form. Firms responding to this announcement before the closing date will be considered for selection, subject to any limitations indicated with respect to size and geographic location of firm, specialized technical expertise, or other requirements as listed. Following an initial evaluation of the qualification and performance data submitted, three or more firms considered to be the most highly qualified to provide the services required will be chosen for interview. The contract for architectural and/or engineering services will be negotiated. Selection of an architect-engineer firm for negotiation shall be based on demonstrated competence and qualifications necessary for the satisfactory performance of the type of professional services required, including any special qualifications required by the procuring agency. Firms desiring to register for consideration for future projects administered by the procurement office (subject to specific requirements for individual projects) are encouraged to submit annually a statement of qualifications and performance data utilizing Standard Form 254, Architect-Engineer and Related Services Questionnaire."
[29 FR 10104, July 24, 1964, as amended at 30 FR 9592, July 31, 1965; 35 FR 3070, Feb.
17, 1970; 38 FR 33594, Dec. 6, 1973; 40 FR 2811, Jan. 16, 1975; 40 FR 30440, July 18, 1975]
§ 1-1.1004 Synopses of contract awards.
Awards of all unclassified contracts to be performed in whole or in part within the United States, exceeding $25,000 in amount, shall be publicized in the Department of Commerce Synopsis (see § 1-1.1003-1). This dollar amount is not a prohibition against publicizing smaller awards where it is determined that such publication would be advantageous to industry or to the Government.
Preparation and transmittal. (a) Procuring activities shall prepare and forward single copies of synopses of contract awards daily by airmail or ordinary mail, whichever is considered more expeditious, addressed as follows: Commerce Business Daily, U.S. Department of Commerce, Room 1304, 433 West Van Buren Street, Chicago, Ill. 60607.
(b) Each synopsis message shall be prepared as described below:
(1) Spacing shall be as stated in § 11.1003-7(b)(1).
(2) The contracting office and address will be shown as described in § 11.1003-7(b)(3).
(3) The appropriate classification code (see § 1-1.1005) for each contract award shall begin five spaces from the left margin and be followed by two hyphens and the common name of the supplies or services. If a contract covers more than one class of supplies or services, enter the code for the class which accounts for the largest dollar amount. Immediately following the common name, using full lines across the page, enter the contract number, the number of the invitation for bids or request for proposals (in parenthesis), the quantity, unit, and dollar amount for each item, and the name and address of the contractor. The quantity, unit, and dollar amount for individual items of $25,000 or less in a single award need not be shown. In lieu thereof, a statement, such as "various items" or "20 items" or "items 3, 5, 6, 7, 9, 16, 20, and 23", followed by the total dollar amount of the award for such items, may be used.
(4) When requested by the prime contractor, a statement will be included regarding the industries, crafts, processes, or component items in or for which subcontracts are available and subcontractors are desired, together with the general area, if any, indicated by the prime contractor, such as Southeast States, West Coast, New England.
[29 FR 10104, July 24, 1964, as amended at 35 FR 3070, Feb. 17, 1970]
§ 1-1.1005 Classification codes.
The classification codes to be shown in synopses messages, as required by § 1-1.1003-7(b)(4) for proposed procurements and § 1-1.1004-1(b)(3) for contract awards, shall be in accordance with this § 1-1.1005. Services (including construction and experimental, developmental, test, and research work) shall be coded with the applicable letter code set forth in § 1-1.1005-1. Supplies shall be coded with the applicable two-digit numerical code set forth in § 1-1.1005-2.
§ 1-1.1005-1 Codes for services.
The code letters to be used for services are as follows:
Description of Services
Experimental, Developmental, Test, and Research Work (research includes both basic and applied research).
Expert and Consultant Services.
Maintenance and Repair of Equipment.
ices of technical specialists required to advise
Operation and Maintenance of Government-Owned Facility.
Installation of Equipment (use code K if the procurement also involves modification, alteration, or rebuilding of the equipment) Funeral and Chaplain Services. Salvage Services (services required to salvage property of any kind).
Architect-Engineer Services. Housekeeping Services
Utility services (gas, electric, telephone, etc.).
Insect and rodent control.
Packing and crating.
Description of Services
Building and grounds maintenance
Care of remains-funeral services
Photographic, Mapping, Printing, and Publication Services
Passenger and cargo transportation.
Railway equipment charter.
Lease or Rental. Except Transportation Equipment.
Lease of ADP or EAM equipment.
Lease of earth-moving equipment.
Miscellaneous (Includes services which do not fall within code letters-A, H, J, K, L, M, N, O, P, Q, R, S, T, U, V, W, Y, or Z).
Construction; ie., new construction and major additions to existing buildings or facilities. Maintenance, Repair, and Alteration of Real Property. i.e., painting, building maintenance, alteration and repair, grounds maintenance and repair, roads maintenance and repair.
[29 FR 10104, July 24, 1964, as amended at 41 FR 43538, Oct. 1, 1976]
§ 1-1.1005-2 Codes for supplies.
The two-digit code numbers to be used for supplies are as set forth below. The numbers and descriptions used are the same as the 76 assigned commodity groups of the Federal Supply Classification system as shown in the Cataloging Handbook, H 2-1, Federal Supply Classification, Part 1, Groups and Classes. This handbook, together with Cataloging Handbooks H 2-2 (Numeric Index of Classes) and H 2-3 (Alphabetic Index), will be helpful in determining the proper code to be assigned to supply items in synopses messages. These handbooks may be purchased from the Superintendent of Documents, U.S. Government Printing Office, Washington, D.C. 20402. Description of Supplies
office's bidders lists, posting in public places, and other appropriate means.
(d) Each release shall state that the estimate is based on the best information available at the time of publication, the information is subject to modification, is in no way binding on the Government, and that more specific information relating to any individual item or class of items will not be furnished until the proposed procurement is publicized in the Synopsis (see § 1-1.1003), or the solicitation issued.
(e) Each release shall contain the name and address of the purchasing office which will process the procurement.
(f) Modifications to the original release shall be publicized as expeditiously as possible, in the same manner as the original.
(g) Each proposed release shall be coordinated with small business, public information, and public relations personnel, as appropriate.
(h) Each release shall contain, if applicable, a statement to the effect that small business or labor surplus area set-asides may be involved in some of the procurements, and that the determination of the applicability of these factors can be made only at the time that procurement action is initiated.
(i) Each release shall contain the name or description of the item, and the estimated quantity to be purchased by calendar quarter, fiscal year, or other period. It may also contain such additional information as the number of units last purchased, the unit price, and the name of the last supplier.
[35 FR 3070, Feb. 17, 1970]
§ 1-1.1006-4 Commerce Business Daily an
(a) General. In addition to the publication of estimates as provided in § 11.1006-3, further publication, where consistent with the needs of the individual case, shall be accomplished by announcements in the Synopsis reflecting the fact that long-range procurement estimates have been published and are obtainable, on request, from the issuing organization.
(b) Preparation and transmittal. Activities publishing long-range procure
ment estimates shall, in accordance with § 1-1.1006-4(a), publicize them in the Synopsis by forwarding to the address listed in § 1-1.003-7(a)(2), an announcement reflecting the fact that a long-range procurement estimate has been published and citing the address of the office from which a copy of the estimate can be obtained. Each announcement should identify the commodity and buying office concerned, designate the presumptive date of buying, and state that the estimates are subject to review and are in no way binding on the Government.
[35 FR 3071, Feb. 17, 1970; 35 FR 3284, Feb. 21, 1970]
§ 1-1.1007 Agency responsibility for conformance with synopsizing program. Each agency shall be responsible for full compliance with the synopsizing procedures of this Subpart 1-1.10. Periodic verification should be made by a central authority within the agency to ensure that procuring activities are forwarding all required synopses in a complete, timely, and uniform manner to the Commerce Business Daily. Full cooperation should be extended to Department of Commerce personnel with respect to such monitoring and review of agency synopsizing operations as the Commerce Business Daily staff may undertake.
[35 FR 3071, Feb. 17, 1970]
Subpart 1-1.11-Qualified Products
§ 1-1.1101 Procurement of qualified prod
(a) Whenever qualified products are to be procured only bids or proposals offering products which have been qualified prior to the opening of advertised bids or the award of negotiated contracts shall be considered in making an award. Manufacturers having products which have been qualified but which are not yet included on the qualified products list involved, should be given consideration and an opportunity to offer evidence of such qualification in the time interval before award must be made. (Other instructions concerning establishment of qualified products lists, qualification of products, etc., are con
ained in General Services Administraon Regulation 1-VI, Part 2.)
(b) Whenever procurement of qualifed products is to be made by formal dvertising, the following provision hall be inserted in invitations for ids:
With respect to products described in this avitation as requiring qualification, awards ill be made only for such products as have, rior to the time set for opening of bids, een tested and approved for inclusion in he qualified products list identified below. > Manufacturers who wish to have a product ested for qualification are urged to commuicate with the officer designated below. Manufacturers having products not yet sted, but which have been qualified, are reuested to submit evidence of such qualifiation with their bids, so that they may be iven consideration.
[Identify the Qualified Products List inolved and give the name and address of the ffice with which manufacturers should ommunicate.]
(c) The provision in § 1-1.1101(b) hall be appropriately modified and used in requests for proposals when rocurement of qualified products is o be made by negotiation.
the prospective contractor is located. The subpart also applies to the procurement of automatic data processing equipment and related supplies and equipment by Federal agencies in the judicial and legislative branches, other than the Senate, the House of Representatives, and the Architect of the Capitol, as well as to the procurement of such equipment by executive agencies.
(b) This subpart does not apply to procurements from (1) other governments, including State and local governments or their instrumentalities, (2) other U.S. Government agencies or their instrumentalities (e.g., the Federal Prison Industries, Inc.), or (3) the National Industries for the Blind.
§ 1-1.1202 General policy.
(a) Purchases shall be made only from, and contracts shall be awarded only to, responsible prospective contractors (see 41 U.S.C. 253(b) and 10 U.S.C. 2305(c)). A responsible prospective contractor is one who meets the standards set forth in §§ 1-1.1203-1 and 1-1.1203-2 and such special standards as may be prescribed in accordance with § 1-1.1203-3.
(b) The award of a contract to an offeror solely on the basis of the lowest evaluated price is a disservice to the Government if subsequently the contractor defaults, is late in his deliveries, or otherwise performs unsatisfactorily, with the result that the Government incurs additional procurement or administrative costs, and acceptable supplies or services may not be furnished within the time required. Such awards are also unfair to other offerors who are capable of satisfactory performance and tend to discourage them from submitting bids or proposals on future procurements.
(c) While it is important that purchases be made on the basis of offers which are most advantageous to the Government, price and other factors considered, this does not require an award to an offeror solely because he submits the lowest bid or offer. A prospective contractor must affirmatively demonstrate his responsibility and, when necessary, the responsibility of his proposed subcontractors.