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CHAPTER V-LIBRARY OF CONGRESS

PART 501-PROCEDURES AND

SERVICES Sec. 501.1 Application for employment. 501.2 Access to Library buildings. 501.3 Removal of materials from the Li

brary buildings. 501.4 Information about the Library. 501.5 The Library's reading rooms and

public use thereof. 501.6 Service of the general collections. 501.7 Reference and bibliographic assist

ance. 501.8 Special study facilities. 501.9 Loans of library materials. 501.10 Loans of library materials for the

blind. 501.11 Lending of materials from the Li

brary for exhibition. 501.12 Photoduplication service. 501.13 Service of serial materials. 501.14 Service of scientific and technical

materials. 501.15 Service of Hispanic materials. 501.16 Service of manuscript materials. 501.17 Service of maps. 501.18 Service of music materials. 501.19 Recordings. 501.20 Service of Orientalia. 501.21 Service of prints and photographs. 501.22 Service of rare books. 501.23 Service of microfilmed materials. 501.24 Service of materials in Slavic and

Central European languages. 501.25 Service of local history and gene

alogy materials. 501.26 Service of legal materials. 501.27 Card distribution. 501.28 Library of Congress publications. 501.29 Offers of materials for purchase. 501.30 Contracting officers.

AUTHORITY: The provisions of this Part 501 issued under sec. 1, 29 Stat. 544, 546; 2 U.S.C. 136.

SOURCE: The provisions of this part 501 appear at 24 F.R. 10447, Dec. 23, 1959 unless otherwise noted. § 501.1 Application for employment.

Applications for employment in the Library of Congress may be made in per

son or by mail. Applicants should visit or communicate with the Personnel Division, Library of Congress. Although the Library of Congress is not an agency coming within the competitive civil service system, the application form used is the standard application form for employment in the Federal Civil Service (Standard Form No. 57). This form may be secured at any U.S. Post Office, at a regional Civil Service Commission office, or by addressing the Personnel Division, Library of Congress, Washington 25, D.C. $ 501.2 Access to Library buildings.

In accordance with the Library's general policy, persons other than staff members may have access to the public areas, reading rooms, and study facilities only during the announced hours of public opening. Such persons may be admitted to other areas within the buildings and at other times only in accordance with established access regulations. $ 501.3 Removal of materials from the

Library buildings. No material may be removed from the Library buildings without the proper stamp, pass, or other authorization as prescribed by regulations established by the Librarian of Congress. All parcels and materials taken from the buildings are subject to inspection by the guard at the exit. $ 501.4 Information about the Library.

Information about the activities, programs, services, organization, and history of the Library of Congress is provided by the Information and Publications Office, which has primary responsibility for responding, or for arranging for other divisions of the Library to respond, to inquiries on these subjects from the

public and from representatives of readers on forms provided for that purpublic-information media. Such infor- pose. Available materials so requested mation is provided through publications are located and delivered to readers by and through individual response by tele- the staff. Subject to specified limitaphone, by mail, and in personal con- tions, materials may be reserved for ference. For the convenience of the continued use. Access to the bookstacks public, the Office administers an Infor- is permitted only under regulations esmation Desk in the Main Building; its tablished by the Librarian of Congress. staff answers visitors' inquiries about the Applications for access are acted upon Library but does not provide reference by the Chief of the Stack and Reader service for readers wishing to use the Division or by other authorized officials. Library's collections. Free publications

$ 501.7 Reference and bibliographic asabout the Library and some priced publi

sistance. cations and facsimiles of famous documents are available at this desk.

(a) Reference and bibliographic sery

ices provided in response to requests $ 501.5 The Library's reading rooms and

from readers and requests received by public use thereof.

telephone and by mail are governed by Materials in the general classified col- policies and regulations established by lections of the Library are serviced in the Librarian of Congress. the Library's general reading rooms: The (b) Readers requiring reference and Main Reading Room (Main Building) bibliographic assistance in the general and the Thomas Jefferson Room (Annex collections and aid in the use of the card Building). Special collections, as ex- catalogs may request help from the staff plained further in subsequent sections, on duty in the general reading rooms. are serviced in the following special read- Requests for such assistance in special ing rooms: Government Publication, collections are referred to the appropriLaw Library, Local History and Gene- ate specialized divisions. alogy, Manuscript, Map, Microfilm, (c) Reference inquiries and requests Music, Newspaper (two rooms—current for service which cannot be satisfied by and non-current newspapers), Orien- other libraries or scholarly institutions talia, Periodical (current), Prints and nearer the inquirer may be submitted to Photographs, Rare Book, Science, and the Library of Congress, which will reSlavic. Investigators requiring ma- spond to them insofar and on such conterials from other collections in the ditions as available staff and facilities Library for use with materials in the permit. custody of a special division (such as

§ 501.8 Special study facilities. Manuscript Map, Music, etc.) may requisition and use such materials in the Study rooms, study tables, and rereading room of the special division inso- served shelves are available for assignfar and on such conditions as they are ment to persons engaged in research. available for use therein. (Special col- Applications for such assignments are lections are also serviced in the Congres- acted upon by the Chief of the Stack and sional Reading Room and in the Law Reader Division or by other authorized Library in the Capitol, but these are not officials, and assignments on approved open to the general public.) Access to applications are made on specified conall reading rooms is governed by regu- ditions of registration, tenure, and use. lations established by the Librarian of

$ 501.9 Loans of library materials. Congress. Persons under 16 years of age are not admitted to the reading

The Library of Congress is not a pubrooms unless they are accompanied by

lic circulating library and no material an adult. High school students are not

in its collections may be taken from the admitted regardless of age, but excep

Library buildings except upon approval tions will be made, under specified condi

by the Chief of the Loan Division or the tions, when material cannot be obtained

Director of the Reference Department. in other libraries.

Members of Congress and heads of ex

ecutive departments and agencies, how$ 501.6 Service of the general collec

ever, have the privilege of withdrawing tions.

books by virtue of their office. Subject Requests for materials in the general to regulations and conditions established classified collections are submitted by by the Librarian of Congress, special

permission to withdraw materials may machines for the blind under regulations be given to congressional staffs and to and conditions of use established by the individuals and institutions in and near Librarian. The Division provides a dithe District of Columbia to meet partic- rect loan service of books and records to ular needs. Applications for such priv- residents of the District of Columbia. ilege are acted upon by the Chief of Other residents, as defined in paragraph the Loan Division, who is responsible (a) of this section, receive reading mafor the interpretation and enforcement terials from their appropriate regional of the regulations governing loans. Ex- libraries. Machines are lent through cept for Members of Congress, heads of state agencies for the blind. Inquiries executive departments and agencies, and by mail concerning this service should others authorized by the Librarian to be addressed to the Division for the have materials assembled and delivered Blind, Library of Congress, Washington to them, persons having the borrowing 25, D.C. privilege must present materials to be (c) Loans to residents temporarily borrowed to the Loan Division for re- domiciled abroad. In accordance with cording and for issuance of a door pass. the definition given in paragraph (a) of Borrowers must present the materials this section, and the intent and purpose for inspection to the guards on duty at of the Act to Provide Books for the Blind the exists to the Library buildings and Residents of the United States, its Termust surrender their door passes upon ritories, Insular Possessions, and the Disleaving the buildings. Materials are is- trict of Columbia (2 U.S.C. 135a), the sued on interlibrary loan to other distributing libraries which have been libraries within and outside the District designated by the Librarian of Congress of Columbia under regulations estab- to serve as local or regional centers for lished by the Librarian of Congress. Ap- the circulation of such books (2 U.S.C. plications from established libraries for 135b) shall lend such books to blind such loans, and requests for information residents of the United States its Terabout interlibrary loans and loan service ritories, etc., who may be temporarily generally, should be directed to the Chief domiciled outside

the

jurisdictions of the Loan Division.

enumerated by the act. $ 501.10 Loans of library materials for

(1) Inquiries for information relative

to the prescribed procedures and regulathe blind.

tions governing such loans and requests (a) Definition of blind. In connec- for loans should be addressed to: Chief, tion with the Library's program of sery- Division for the Blind, Library of Conice under the act of March 3, 1931, as gress, Washington 25, D.C. amended, entitled "An Act to Provide (2) Talking-book machine lending Books for the Blind,” the blind readers

agencies are authorized to permit blind entitled to service under this act shall readers, residents of the United States, be defined as "Residents of the United temporarily domiciled abroad, to take States, including the several States, Ter- the talking-book machines loaned to ritories, Insular Possessions, and the Dis- them when they go abroad under the trict of Columbia, whose visual acuity same conditions as book loans. is 20/200 or less in the better eye with correcting glasses, or whose widest diam

$ 501.11 Lending of materials from the eter of visual field subtends an angular

Library for exhibition. distance no greater than twenty de- Subject to special conditions and progrees.” The degree of such blindness cedures determined by the Library, cershall be certified by a duly licensed phy- tain materials in the Library's collections sician, optometrist, or ophthalmologist.

are available for loan to recognized The reading materials for the blind pro

institutions, such as libraries and muvided under the authority of the act cited above, including sound reproducers, may

seums, with established exhibition probe loaned not only to readers who quality

grams and with staffs proficient in hanunder the above definition but also to

dling the particular material requested. hospitals, institutions, and schools for

This service is subject to limitations in the use of such readers.

terms of the character of the materials (b) Loans to residents. The Division and the availability of staff to prepare for the Blind provides books in embossed materials for shipment. Each request characters, talking-book records, and for loan is judged on its particular

merits, i.e., type of institution and pro- $ 501.15 Service of Hispanic materials.
gram for which loan is proposed in rela-

Readers requesting reference and bib-
tion to the importance and value, both

liographic assistance on Hispanic ma-
monetary and intrinsic, of the material

terials may consult the staff on duty in
requested and the probability of its being

the general reading rooms. Inquiries
replaceable in the event of loss. com-

are referred when necessary to specialists
munications concerning the lending of

in the Hispanic Foundation or the Law
materials for exhibition should be ad-

Library.
dressed to the Exhibits Officer, Library
of Congress, Washington 25, D.C.

8 501.16 Service of manuscript mate-

rials.
$ 501.12 Photoduplication service.
Photocopies of materials in the Li-

Services to readers in the Manuscript
brary's general and special collections

Reading Room are provided in accord-
may be obtained from the Library's

ance with prescribed conditions of regis-

tration for investigation and of use of
Photoduplication Service at prevailing
rates and subject to prescribed contract

materials and information therefrom in
provisions, provided that they are not

the custody of the Manuscript Division.
subject to copyright or other restrictions,

The use of such materials is restricted to
or provided that permission to copy has

the Manuscript Reading Room.
been obtained. Order forms for photo- $ 501.17 Service of maps.
copies may be secured from the Photo-
duplication Service, Library of Congress,

The Map Division provides reference

services by telephone, through corres-
Washington 25, D.C.

pondence, and directly to adult readers
$ 501.13 Service of serial materials. in the Map Reading Room.
Applications for materials in the cus-

8 501.18 Service of music materials.
tody of the Serial Division (current and
unbound periodicals, bound and unbound

Service to readers in the Music Divi-
newspapers, government documents,

sion's reading room is provided in ac-
pamphlets, ephemera, etc., not allocated

cordance with prevailing regulations
to other divisions), are submitted to the governing the use of materials in the
staff on forms provided for that purpose

Division's custody. Numerous catalogs,
in the Division's special reading rooms,

on cards and in bound volumes, afford
Within the resources of the staff, readers

access to the Division's holdings; a pro-
receive reference aid in the Division's

fessional assistant is always on duty to
collections and in government publica-

give assistance and advice. The stacks
tions in the general classified collections. of the Division are closed, but special
Access to the Division's stack areas is permission granting access to them may
permitted only on the approval of the

be obtained from the Music Reference
Chief or of other authorized officials.

Librarian. Sound recordings may be
Inquiries concerning the collections and

used only for serious research; permis-
services of the Division, and requests for

sion to use them must be sought in
reference assistance may be made to the advance by application to the Chief of
Office of the Chief of the Division.

the Music Division. The Division also

dispenses information through corre-
$ 501.14 Service of scientific and tech-

spondence.
nical materials.
Readers requesting reference and

$ 501.19 Recordings.
bibliographic assistance in science and Recordings of poetry and folk music
technology may consult the staff on duty issued by the Library of Congress may be
in the Science Reading Room. In- purchased from the Recording Labora-
quiries are referred when necessary to tory of the Music Division. A printed
subject specialists, including Slavic and catalog listing all the discs offered or
Oriental science specialists, in the Sci- other information may be obtained by
ence and Technology Division. A special applying to the Recording Laboratory,
collection of technical reports is avail- Music Division, Library of Congress,
able in the Science Reading Room. Washington 25, D.C.
Materials on science in the Library's
subject-classified collections also

$ 501.20 Service of Orientalia.
served in either of the Library's general Services to readers in the Orientalia
reading rooms.

Division are provided in accordance with

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