terial normally delays publication of a document for one day.

If it is determined that an illustration is essential, the original artwork or clear reproduction must accompany the original document and the copies. If an amendment is made to the illustration at a later date, a complete new drawing must be submitted with the amendatory document.

5. Forms.

Tabulated blank forms for reports, applications, contracts, and similar matter for rulemaking documents are not generally published in the FEDERAL REGISTER. However, if a copy of the form is attached and instructions for the use of the form are provided in the text of the document, the FEDERAL REGISTER will carry a footnote reading "filed as part of the original document," and state availability of copies.

After consultation with the Office of the Federal Register, certain forms may be published in proposal documents if commenters must see the form in order to comment adequately on the proposal.

6. Computer-processed documents.

Agencies that have computer data that will eventually be included in documents submitted for publication should consult with the Office of the Federal Register before preparation of such documents. It may be possible to use a magnetic tape of such ma. terial in the printing process. As stated in item 10 of this chapter, computer printouts may also be acceptable in documents.

7. Combined documents.

A separate document must be submitted for each category of publication in the FEDERAL REGISTER "Rules and Regulations," "Proposed Rules," and "Notices." It is also necessary to submit sep. arate documents for each chapter of the CFR. Docu. ments combining chapters present production problems at both the Office of the Federal Register and at the U.S. Government Printing Office.

8. Highlights.

A highlight is a brief statement which appears on the cover of the daily FEDERAL REGISTER. It is required for each document whether rule, proposal

or notice unless the document is either making non

substantive changes that are corrective or editorial

in nature, or specifically exempted by the Director of the OFR. (See 1 CFR 18.16 Tables.)

The highlight is composed of 3 elements: (1) The principal subject.

(2) The name of the issuing agency, and

(3) The action being taken and any significant dates such as effective dates, closing dates for comments, hearing dates.

When drafting highlights use common terms and active verbs which communicate the full impact of the document in layman's language.

The Office of the Federal Register prefers to use agency-submitted highlights, but reserves the right to edit and prepare entries for this valuable, informative portion of the daily issue.

highlight examples

HERRING AND MACKEREL-Commerce/NOAA revises catch quota for 1974; effective 3-8-74.... PRESSURE VESSELS--DOT/CG adopts regulations concerning allowable stress values; effective 3-7-74.................................... AUTOMOTIVE SULFATE EMISSIONS—ÉPA requests data relevant to magnitude, possible control, and impact on ambient air quality; comments by 5–7–74...... HERBICIDES-EPA establishes tolerances for residues of dalapon and oxadiazon (2 documents); effective 3-8-74.. PHASE IV-CLC exempts millwork and other wood prod⚫ ucts; effective 3-6-74

9. Corrections.

Errors in documents Before a document is submitted to the Office of the Federal Register, the original and certified copies should be doublechecked for errors. Our experience shows the most serious errors occur from the omission, misplace. ment, or duplication of a page, or the inclusion of a page from an earlier draft.

If it is necessary to make minor changes in a typed document, mark all copies neatly in ink and initial the margin opposite the change. Correction tape should not be used in the preparation of a document. The tape may become detached and cause errors in the printed version or in the permanent record (the original document) retained by the National Archives and Records Service.

If an error is discovered in a document before it is filed for public inspection, the document may be recalled by the issuing agency for correction. Simple corrections may, in some cases, be made by telephoning the FEDERAL REGISTER staff.

If an error is discovered after a document is filed for public inspection, the document may be corrected only by the issuance of a signed correction document by the agency.

Errors in the FEDERAL REGISTER- After publication, the FEDERAL REGISTER should be proofread

for errors against a copy of the original document. If an error was made in the publication process and the original document was correct, the Office of the Federal Register will prepare and publish a correction document. If the error was made in the original document, the agency must issue a signed correcting document.

A document correcting an error in a previously published document must be prepared, signed and submitted to the OFR in the routine manner. It must be keyed to the earlier document and the error clearly identified.

The headings should be repeated with the addition of the word "correction," and the opening lines should refer to the FEDERAL REGISTER publication date and page number. In identifying the error, specify the ordering or amendatory paragraph num. ber, or the CFR section, part, etc., which contains the error. In some cases it is more convenient to give the FEDERAL REGISTER page number and column, especially when correcting uncodified or tabular material.

In describing the actual change to be made briefly state the incorrect word, line, etc., and then the correct one. Stating the error first will help the reader find it in the text, where it can be quickly corrected. Don't repeat more text than necessary. If only a designating number or a word needs changing, the whole paragraph need not be repeated.

example 1-simple narrative correction

Title 21-Food and Drugs

CHAPTER I-FOOD AND DRUG ADMINISTRATION, DEPARTMENT OF HEALTH, EDUCATION, AND WELFARE

SUBCHAPTER A-GENERAL

PART 125-LABEL STATEMENTS CONCERNING DIETARY PROPERTIES OF FOOD PURPORTING TO BE OR REPRESENTED FOR SPECIAL DIETARY USES Label Statements, Findings of Fact, Conclusions, and Final Order; Correction

In FR Doc. 73-15690 appearing at page 20708 in the FEDERAL REGISTER Of August 2, 1973, paragraph (a) of § 125.2 appearing on page 20718 is corrected in the second line of that paragraph by adding the word, "unless", immediately following the words, "special dietary use," and immediately before the word, "covered".

Dated: September 28, 1973.

SAM D. FINE,
Associate Commissioner

for Compliance.

example 2-itemized corrections

Title 21-Food and Drugs

CHAPTER I—FOOD AND DRUG ADMINISTRATION, DEPARTMENT OF HEALTH, EDUCATION, AND WELFARE

SUBCHAPTER A-GENERAL

PART 1-REGULATIONS FOR THE ENFORCEMENT OF THE FEDERAL FOOD, DRUG, AND COSMETIC ACT AND THE FAIR PACKAGING AND LABELING ACT Food Labeling; Spices, Flavorings, Colorings, and Chemical Preservatives; Correction

In FR Doc. 73-15700 appearing at page 20718 in the FEDERAL REGISTER of Thursday, August 2, 1973, the following changes should be made:

1. On page 20721 the amendatory language to § 1.12 is corrected to read as follows:

"1. In § 1.12 the section heading and paragraph (a) are revised, and new paragraphs (g), (h), and (i) are added. The revised and added provisions read as follows:"

2. On page 20722 § 1.12(h) (2) is corrected to read as follows:

§ 1.12 Food labeling; spices, flavorings, colorings and chemical preservatives.

(h) *

(2) An incidental additive in a food, originating in a spice or flavor used in the manufacture of the food, need not be declared in the statement of ingredients if it meets the requirements of § 1.10a (a) (3).

Dated: September 28, 1973.

SAM D. FINE, Associate Commissioner for Compliance.

Part B - Transmittal

10. Original document.

The original document submitted by an agency becomes a part of the National Archives of the United States. It must be typed and have the appearance of a formal document prepared for public inspection. It must also be signed in ink by the agency official issuing the document along with the signer's name and title typed or stamped beneath the signature.

Printed or electrostatic copies or computer printouts may be used as originals, provided the copies are of high quality, and are signed in ink.

11. Copies.

Two legible copies must be submitted with each original document. These copies may be submitted in one of two forms.

Duplicate originals In lieu of having copies certified, an agency may choose to have all copies signed in ink by the issuing official. In this case, no certification is necessary as the "copies" are, in fact, duplicate originals.

Whether certified copies or duplicate originals are submitted, they must be legible and identical to the original, because one of the certified copies (or du. plicate originals) is placed on public inspection and the other is edited and sent to the printer.

Caution-Do not omit pages, assemble pages out of order, or include pages from an earlier draft.

12. Submission of documents.

By messenger-Documents may be delivered to the Office of the Federal Register, Room 8401, 1100 L Street NW., Washington, D.C., between 8:45 a.m. and 5:15 p.m., Monday through Friday, except for Federal holidays.

By mail-Documents sent through the regular mail should be addressed to:

The Office of the Federal Register

National Archives and Records Service, GSA
Washington, D.C. 20408

By interagency mail service-For interagency mail service, the post office stop is 220.

Note Letters of transmittal are not necessary and are discouraged unless special treatment is requested.

day it is received, e.g., received Monday, filed Wednesday, published Thursday.

"Emergency schedule" is designed to provide the fastest possible publication of documents involving any emergency situation-either one or two day service. Requests for emergency publication should not be made lightly. However, if the need is clearly shown, the potential benefits are substantial and printing schedules permit, the request will be granted. For one day service-the deadline for receipt of documents is noon of the day preceding publication date.

"Deferred schedule" is used at the request of an agency, or when extra time is needed to handle a lengthy or complex document. Advance consultation with the Office of the Federal Register on an unusually difficult document is the surest way to avoid delays in publication.

14. Filing.

Documents are filed for public inspection at the Office of the Federal Register, Room 8401, 1100 L Street NW., Washington, D.C., on the day before publication unless the issuing agency requests an earlier filing date. Prior to filing, no information will be released on any document except to the issuing agency.

The original of each document is filed for permanent record purposes in the National Archives and Records Service, of which the Office of the Federal Register is a constituent unit.

Appendix-Tips for typists

1. Abbreviations
2. Capitals
3. Centering

4. Corrections

5. Photocopies

6. Punctuation

7. Quotations

8. Reproduction proofs

9. Signature

10. Spacing
11. Underlining

12. Miscellaneous

2. Capitals.

(1) FEDERAL REGISTER is all capitals.

(2) CHAPTER HEADINGS AND PART HEADINGS are all capitals for rules documents.

(3) AGENCY NAME HEADINGS AND SUBJECT MATTER HEADINGS are all capitals in proposal and notice documents.

(4) Initial Capitals are used for:

(a) First word in paragraph headings in document preambles and also in CFR text. (b) Proper names.

3. Centering.

Headings of documents need not be centered. If headings are typed flush with the margin, there could be a saving of time.

4. Corrections.

See PHOTOCOPIES which follows.

5. Photocopies.

Photocopies are not only acceptable, they are preferred to illegible originals or poor carbon copies.

Do not submit originals with taped corrections. If it is necessary to tape corrections, make a photocopy to replace that entire corrected page.

6. Punctuation.

(1) All table of content entries end with a period.

(2) All items in a listing end with a punctuation mark, usually a period.

(3) Use quotation marks for names of books, court cases, etc.

(4) Use new punctuation style for authority citations.

7. Quotations.

Type quoted material single spaced, centered, block style, and without quotation marks.

8. Reproduction proofs.

Requests for reproduction proofs should be attached to each copy to be sure it will be noticed in time by the editor. Use of a pink or green slip for this purpose would be helpful.

9. Signature.

(1) Type the name and title of the person who

actually signs the document right beneath the handwritten signature.

(2) Always include some text on the page requiring the signature.

10. Spacing.

(1) Double space all material, generally.

(2) Section headings are always typed in full on

a separate line.

(3) Single space the following only:

(a) Tables of contents.

(b) Lists.

(c) Authority citations.

(d) Quoted material (see above). (e) Footnotes and notes to tables.

11. Underlining.

(1) Underlining implies that you want the material set in italics. Do not underline for emphasis or for names of books or court cases or when foreign phrases are used. Use quotation marks for names of books or court cases.

(2) Provisos or ordering paragraphs should be underlined as follows:

Provided, That

It is ordered, That.....

(3) The following may be underlined.

(a) Scientific terms.

(b) Paragraph headings may be underlined; however, they must be underlined consistently within the section.

(c) Effective dates may be underlined
and read as follows:

Effective date. This regulation is
effective August 22, 1974.

or

Effective dates may also be stated without under lining as follows: Effective date: August 22, 1974.

12. Miscellaneous.

(1) "GPO Style Manual"-When in doubt on capitalization, abbreviation, punctuation, etc. consult the "GPO Style Manual" (revised Jan. 1973). If you have to publish something that is a departure from the Style Manual, please mark that page of copy to Fol. Lit. (follow literally). Otherwise, GPO typesetters will alter your copy to conform with the "GPO Style Manual."

(2) Letters of transmittal-do not include unless some special request is being made.

(3) Page numbering-number each page consecutively, preferably centered at the bottom of the page.