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Region 8, Denver, Colo. (Comprising the
States of Arizona, Colorado, New Mexico, Utah, and Wyoming). Building 41, Denver Federal Center, Denver, Colo. 80225, Tele
phone: Area Code 303–233-6689. Region 9, San Francisco, Calif. (Comprising
the States of California, Hawaii, and Nevada). 49 Fourth Street, San Francisco, Calif. 94103, Telephone: Area Code 415–
556-2114. Region 10, Seattle, Wash. (Comprising the
States of Alaska, Idaho, Montana, Oregon, and Washington). 909 First Avenue, Seattle, Wash. 98104, Telephone: Area Code 206-583-5558.
(b) In addition, an index arranged by subject matter of the materials enumerated in paragraph (a) of this $ 105-60.302 will be maintained for public inspection in each reading room. This index in each regional office will relate only to materials housed in the particular region. The Washington, D.C. reading room located at Region 3 will maintain indexes of Central Office and Region 3 materials. § 105-60.303 Rules for public inspec
tion and copying. (a) Locations. Reading rooms containing the materials available for public inspection and copying, described in § 105–60.302, are located in the GSA Business Service Centers at the addresses listed below: Central Office (GSA Headquarters), Washington, D.C. GSA Regional Office Building, Seventh and D Streets SW., Washington, D.C. 20407, Telephone: Area Code 202
963-4147. Region 1, Boston, Mass. (Comprising the States of Connecticut, Maine, Massachusetts, New Hampshire, Rhode Island, and Vermont). John Fitzgerald Kennedy Federal Building. Boston, Mass. 02203, Tele
phone: Area Code 617–223-2868. Region 2, New York, N.Y. (Comprising the
States of Delaware, New Jersey, New York, and Pennsylvania; and the Commonwealth of Puerto Rico and the Virgin Islands). 30 Church Street, New York, N.Y. 10007, Tele
phone: Area Code 212-264-1234. Region 3, Washington, D.C. (Comprising the
District of Columbia and the States of Maryland, Virginia, and West Virginia). GSA Regional Office Building, Seventh and D Streets SW., Washington, D.C. 20407,
Telephone: Area Code 202–963-4147. Region 4, Atlanta, Ga. (Comprising the States of Alabama, Florida, Georgia, Mississippi, North Carolina, South Carolina, and Tennessee). 1776 Peachtree Street NW., Atlanta, Ga. 30309, Telephone: Area Code
404-526-5661. Region 5, Chicago, Ill. (Comprising the States of Illinois, Indiana, Kentucky, Michigan, Ohio, and Wisconsin). 219 South Dearborn Street, Chicago, Ill. 60604, Telephone: Area
Code 312-353-5383. Region 6, Kansas City, Mo. (Comprising the
States of Iowa, Kansas, Minnesota, Missouri, Nebraska, North Dakota, and South Dakota). 1500 East Bannister Road, Kansas City, Mo. 64131, Telephone: Area Code 816–
361–7203. Region 7, Fort Worth, Tex. (Comprising the
States of Arkansas, Louisiana, Oklahoma, and Texas). 819 Taylor Street, Fort Worth, Tex. 76102, Telephone: Area Code 817-334
(b) Time. The reading rooms in the GSA Business Service Centers will be open to the public during the established hours of business.
(c) Copying. GSA will furnish reasonable copying services at appropriate fees which will be posted at each Business Service Center reading room. However, in suitable circumstances, a member of the public may be authorized to copy materials himself, under such procedures as the Director of Information or the Regional Director of Business Affairs, as the case may be, may determine.
(d) Reading room rules (1) Age. Permission to inspect materials will not be given to a person under 16 years unless accompanied by an adult who agrees to remain with the minor while the materials are in use,
(2) Handling of materials. The unlawful removal or mutilation of materials is forbidden by law and is punishable by fine or imprisonment or both (18 U.S.C. 2071). When requested by a reading room attendant, a person inspecting materials must present for examination any briefcase, notebook, package, envelope, book, or other article that could contain GSA informational materials.
(3) Reproduction services. The GSA Business Service Centers will furnish reasonable reproduction services of materials available. Any fees charged will be on the basis of a posted fee schedule and, normally, will be paid in advance by cash, check, or money order made payable to the General Services Administration. If a specific request is in writing, payment should be mailed to the Regional Director of Business Affairs for the Business Service Center having custody of the particular materials desired (see listing in $ 105-60.303(a)). Whenever in the judgment of the Regional Director of Business Affairs, there is an indicated urgency of need
for documents which are requested by Subpart 105-60.4-Identifiable
Records the inquirer may be requested to make $ 105–60.401 General. later reimbursement.
Except with respect to the records made (e) Fees. The fee to be charged will available pursuant to Subparts 105–60.2 be fair and equitable, taking into ac- and 105–60.3, identifiable records recount the cost to the Government, value quested in accordance with $ 105-60.402, to the recipient, the public policy or interest served,
or in accordance with $ 105–61.101 or and other pertinent
§ 105–61.104, will be made promptly factors. (For further discussion of this
available to any person by GSA, unless matter, see the so-called “User Statute,” nondisclosure is invoked pursuant to section 501, 65 Stat. 290, August 31, 1951
§ 105-60.105-2. While the burden of iden(5 U.S.C. 140 (1964 ed.)), and Bureau tification rests with the person seeking of the Budget Circular A-25, September 23, 1959.)
the record, GSA will assist to the extent
practicable in this regard. Where it is $ 105-60.304 Deletion of identifying de
believed that records requested may be tails.
involved in litigation or other judicial To the extent required to prevent a
process in which the United States is a clearly unwarranted invasion of per
party, the procedures set forth under sonal privacy, GSA may delete identi
§ 105-60.109 shall be followed. fying details when making available or
[33 F.R. 4884, Mar. 22, 1968] publishing an opinion, statement of $ 105-60.402 Procedures for making policy, interpretation, or staff manual
records available. or instruction. However, the justification for each deletion will be explained fully
This section sets forth initial proin writing, and will require the concur
cedures for making identifiable records rence of appropriate legal counsel. A
available when requested. These pro
cedures do not copy of the justification will be attached
ply to records that have to the material containing the deletion
been transferred to the National Archives and a copy will also be furnished to the
and Records Service in accordance with appropriate Regional Director of Busi
the Federal Records Act of 1950 (44 ness Affairs and the Director of Informa
U.S.C. 392–401), which include "artion (Washington, D.C.).
chives” and “FRC records" (as defined
in $$ 105–61.001-2 and 105–61.001–3). § 105-60.305 Index.
The initial procedures on availability of The index described in § 105-60.302(b)
such records are governed by Part 105–61 will be maintained by GSA in the appro
(see $$ 105–61.101 and 105–61.104). priate reading rooms and made available
[33 F.R. 4884, Mar. 22, 1968] for public inspection and copying. The § 105–60.402-1 Submission of requests index will provide current identifying in
for identifiable records. formation for the public as to any matter (see § 105-60.302) which is issued,
(a) With respect to identifiable recadopted, or promulgated by GSA and
ords located in the GSA Central Office, required to be made available or pub
requests shall be submitted, in writing or lished under 5 U.S.C. 552(a) (2). The
in person, to the Director of Information, index will include all current materials
Office of the Administrator, General in the reading room regardless of the
Services Administration, Washington, effective date of the materials.
D.C. 20405. With respect to identifiable
records located in the GSA regional § 105-60.306 Effect of failure to make
offices, requests shall be submitted to the informational materials available.
Regional Director of Business Affairs for Materials available pursuant to § 105–
the particular region involved at the 60.302 that affect a member of the pub
address listed in § 105-60.303(a). lic may be relied upon, used, or cited as
(b) When the requester does not know precedent by GSA against any private
which GSA office has custody of an idenparty only if (a) they have been indexed
tifiable record, he may address his reand either made available or published
quest to the Regional Director of as required by 5 U.S.C. 552(a) (2), or (b)
Business Affairs for the region conventhe private party has actual and timely
ient to him, or to the Director of Infor
mation (Washington, D.C.). Where & notice of their terms.
request is made of a Regional Director of
Business Affairs for a record not in the (b) To assure uniformity of determicustody of that regional office, the re- nations in this regard, the Director of quester should be informed of the loca- Information for the Central Office and tion of the record and that, at his each Regional Director of Business Afpreference, either the record will be fairs for denials made by his region shall requested for him or he may directly retain a copy of all denial replies. Copies request it from the holding office.
of all regional denials shall be sent to (32 F.R. 9564, July 1, 1967, as amended at the Director of Information, Washing33 F.R. 4884, Mar. 22, 1968]
ton, D.C., who shall maintain a GSA-wide
file of such actions. § 105-60.402–2 Review of requests.
§ 105–60.404 Appeal within agency of The Director of Information for the
denial. Central Office, Washington, D.C., or the Regional Director of Business Affairs (a) After notification that his request for a regional office, or his designee, will for identifiable records has been denied, forward a request for an identifiable the person submitting the request may record to the cognizant GSA office hav- appeal the denial. The appeal shall be ing custody thereof. The request will be submitted to the Director of Informareviewed in the cognizant office and by tion, Washington, D.C., with respect to appropriate legal counsel in the light a Central Office matter or to the Reof the requirements of 5 U.S.C. 552, the gional Director of Business Affairs with guidelines issued by the Department of respect to a regional matter. The Justice (Attorney General's Memoran- Regional Director of Business Affairs dum on the Public Information Section will promptly forward the appeal to the of the Administrative Procedure Act), as Director of Information who will, as also well as this Part 105–60.
in the case of appeals concerning Cen
tral Office records, submit the matter for $ 105–60.402–3 Approval of requests ;
consideration by the Head of the GSA inspection of records.
Service or Staff Office concerned with When a request is approved, records the particular records, in consultation will be promptly made available. They with appropriate Central Office legal may be inspected at the reading rooms, counsel. The appeal file will consist of as provided in § 105–60.303, or at such
a copy or description (if oral) of the other places as the Director of Informa
initial request and a copy of the reasons tion or the Regional Director of Business for denial furnished the person submitAffairs, as the case may be, shall
ting the request. prescribe.
(b) Where the Head of the GSA § 105–60.40244 Reproduction services.
Staff Office recommends Reasonable reproduction services will
granting the appeal and the Director of be available for the copying of records
Information concurs, the Director will which have been approved for inspection
arrange for appropriate disclosure of the
(c) If the denial is sustained, the suitable circumstances, a member of the
matter will be submitted promptly by public may be authorized to copy records
the Director of Information to the Ashimself, under such procedures as the
sistant Administrator for AdministraDirector of Information or the Regional
tion whose ruling thereon will be Director of Business Affairs, as the case
furnished in writing to the person remay be, may determine.
questing the records. $ 105-60.403 Denial of request for
§ 105-60.405 Judicial relief available to identifiable records.
the public. (a) If a request is denied, the person
A person whose request for identifisubmitting the request shall be promptly
able records has been so denied by the advised and furnished the specific rea
Assistant Administrator for Administrasons therefor in writing. The denial reply
tion may file a complaint, as authorized will (1) briefly describe the record re
by 5 U.S.C. 552(a) (3), in a district court quested, (2) state the legal basis for
of the United States in the district in nondisclosure (see subpart 105-60.6),
which the complainant resides, or has and (3) except in cases where the public
his principal place of business, or in interest so requires, specify the compel- which the agency records are situated. ling reasons justifying the denial. In such cases, the court will determine
the matter de novo and the burden will
A record shall be kept of the final votes of each member in every GSA agency proceeding (as defined in 5 U.S.C. 551(12)) and such record shall be maintained and be available for public inspection in the appropriate reading room listed under $ 105-60.303(a). (For rules and procedures of the GSA Board of Contract Appeals, see 41 CFR 5–60.)
Subpart 105-60.6—Exemptions § 105–60.601 General.
(a) The exemptions enumerated in 5 U.S.C. 552(b), under which the provisions for availability of records and informational materials will not apply, are general in nature. GSA will decide each case on its merits, in accordance with the liberal policy of 5 U.S.C. 552, the GSA policy expressed in § 105–60.105– 2, and the guidelines issued by the Department of Justice (Attorney General's Memorandum on the Public Information Section of the Administrative Procedure Act).
(b) Formulae, designs, patents, drawings, and other records of intrinsic financial value to the Government, which value would be impaired or destroyed by disclosure, will not be available for inspection or copying. $ 105–60.602 Categories of records ex
empt under 5 U.S.C. 552 from dis
closure. 5 U.S.C. 552(b) provides that the requirements of the statute do not apply to matters that are:
(a) Specifically required by Executive order to be kept secret in the interest of the national defense or foreign policy.
(b) Related solely to the internal personnel rules and practices of an agency.
(c) Specifically exempted from disclosure by statute (see § 105-60.604).
(d) Trade secrets and commercial or financial information obtained from a person and privileged or confidential.
(e) Interagency or intraagency memorandums or letters which would not be available by law to a private party in litigation with the agency.
(f) Personnel and medical files and similar files the disclosure of which, would constitute a clearly unwarranted invasion of personal privacy.
(g) Investigatory files compiled for law enforcement purposes except to the extent available by law to a private party.
(h) Contained in or related to exami-
(i) Geological and geophysical in-
(b) The following are illustrative of
Tuctio umber to deta EIN 01 anual fired tasior
Subpart 105–60.7 — Subpoenas or
Other Legal Demands for Records and Authentication of Copies of
Records § 105-60.701 Service of subpoena or
other legal demand. (33 F.R. 4884, Mar. 22, 1968] $ 105-60.701-1 GSA records.
(a) A subpoena duces tecum or other legal demand for the production of records held by GSA shall be addressed to the appropriate Regional Director of Business Affairs or Regional Administrator with respect to regional records; to the Director of Information, Washington, D.C., with respect to Central Office records; or to the Administrator of General Services.
(b) The General Counsel and, with respect to records in a GSA regional office, the Regional Counsel are authorized to accept service of a subpoena duces tecum or other legal demand on behalf of the officials designated in paragraph (a) of this § 105-60.701-1.
(c) When such subpoena or demand is served on any officer or employee of GSA other than as provided in paragraphs (a) and (b) of this $ 105–60.701-1, he shall, unless otherwise directed by the Administrator, respectfully decline to produce such records on the ground that he is without authority under this Subpart 105-60,7 to do so. [33 F.R. 4884, Mar. 22, 1968) $ 105-60.701-2 Records transferred to
the National Archives and Records Service.
(1) 18 U.S.C. 1905 (trade and financial information provided in confidence by businesses).
(2) 22 U.S.C. 1934 (technical data concerning war materials subject to the International Traffic in Arms Regulations of the Department of State).
(3) 26 U.S.C. 6103 (publicity of tax returns and lists of taxpayers).
(4) 35 U.S.C. 181-188 (records concerning inventions on which Patent Secrecy Orders have been issued).
(5) 42 U.S.C. 2000e-8 (investigations of employment practices).
(6) 42 U.S.C. 2161 (restricted atomic · energy data),
(7) 43 U.S.C. 1398 (confidential information of the Public Land Law Review Commission).
(8) 44 U.S.C. 397 (nondisclosure of certain records in the National Archives, Federal records centers, and Presidential archival depositories; see Part 105-61 of this subchapter).
(9) 50 U.S.C. 402 note (National Security Agency information).
(10) 50 U.S.C. 403g (nature of CIA functions and organization).
(11) 50 U.S.C. 2023 (technical data relating to articles and materials subject to Export Control Regulations of the Department of Commerce). [32 F.R. 9564, July 1, 1967, as amended at 33 F.R. 4884, Mar. 22, 1968] § 105–60.605 Exemption of materials
not affecting the public or involving clearly unwarranted invasions of per
sonal privacy. 5 U.S.C. 552(a) (2) provides that there need not be made available to the public: (1) administrative staff manuals and instructions to staff that do not affect a member of the public; and (2) identifying details found in an opinion, statement of policy, interpretation, or staff manual or instruction, to the extent required to prevent a clearly unwarranted invasion of personal privacy. Determinations as to whether materials affect the public will be made in accordance with the policy expressed in $ 105-60.105–1. Determinations concerning deletion of identifying details shall recognize that the phrase "clearly unwarranted” does not include factors such as mere personal annoyance or administrative embarrassment. (See also S $ 105--60.304.)
(a) Access to “FRC records” (§ 10561.001–3) is controlled by the instructions and restrictions imposed on GSA by the Federal agency which transferred the records to the Federal records center. Accordingly, a subpoena duces tecum or other legal demand for the production of “FRC records” will be honored by GSA if no restrictions have been imposed by the transferring agency. On the other hand, where restrictions have been imposed by the transferring Federal agency. the authority issuing the subpoena or other legal demand will be notified of that fact and be requested to take up the matter further with the transferring agency, since GSA must decline to release the records. The subpoena or other legal demand for “FRC records” may be