(a) The annual report of real property leased to the United States shall include all real property leased from private individuals, organizations, and municipal, county, State, and foreign governments, as evidenced by a written agreement involving a monetary consideration and a landlord-tenant relationship. It shall also include right of use and occupancy obtained under eminent domain proceedings or equivalent procedures.

(b) Real property leased rent free or for nominal rental may be included when the property is considered significant by the reporting agency. 35 Comp. Gen. 713 is suggested to a guide to help resolve questions pertaining to the definition of nominal payment.

§ 101-3.303 Exclusions.

Items to be excluded from the annual reports are: (a) real property occupied under permit or other arrangements with other Federal agencies or wholly owned Federal Government corporations; (b) leasehold improvements (Governmentowned buildings or structures located on leased land shall be reported as owned); (c) rights-of-way and easements; and (d) real property leased rent free or for nominal rent when property is not considered significant by the reporting agency.

§ 101-3.304 Reports to be submitted.

(a) Each agency shall prepare, in accordance with instructions in § 101-3.4901-1166A(I) and submit to GSA a report of its leased real property holdings on GSA Form 1166A, Annual Report of Real Property Leased to the United States (see § 101-3.4901-1166A).

(b) Each agency shall prepare, in accordance with instructions in § 101-3.4901-1209A (I) and submit to GSA a separate report on GSA Form 1209A, Comparative Summary of Properties Leased to the United States (see § 101-3.49011209A), for each bureau of other major organizational unit, for: (1) properties in the United States; and (2) properties outside the United States.

§ 101-3.305 Optional reporting method. Agencies with electrical accounting equipment may make arrangements with the General Services Administration, Office of Finance and Administration, to furnish detailed machine listings, together with the supporting punch cards,

This subpart contains illustrations of forms and instructions for their completion, to be used by executive agencies in connection with the submission of annual reports of real property owned by and leased to the United States.

§ 101-3.4901 GSA forms.

The GSA forms illustrated and instructions for their preparation are included in this subpart to provide a ready source of reference. The subsection numbers in this section correspond to the GSA form numbers and related instructions for their preparation. Thus, in § 1013.4901-1166 appears GSA Form 1166, and in § 100-3.4901-1166 (I) appears instructions for the preparation of GSA Form 1166.

NOTE: GSA forms filed with the Office of the Federal Register as part of the original document. Copies may be obtained from Central Office, GSA.

§ 101-3.4901-1166 GSA Form 1166: Annual Report of Real Property Owned by the United States.

§ 101-3.4901-1166(I) Instructions for the preparation of GSA Form 1166: Annual Report of Real Property Owned by the United States.

§ 101-3.4901-1166A GSA Form 1166A: Annual Report of Real Property Leased to the United States.

§ 101-3.4901–1166A(I)

Instructions for the preparation of GSA Form 1166A: Annual Report of Real Property Leased to the United States.

§ 101-3.4901-1166A (I-A) Major cities.

GSA Form 1927, Survey of Du

101-5.4902 101-5.4903

101-5.104-2 Basis for determining economic

101-5.104-3 Data requirements for feasibil

ity studies.

plicating Services-Individual Agency.

Table of Space Allowances.

Agreement for the Pooling of
Equipment and Personnel.

AUTHORITY: The provisions of this Part 101-5 are issued under sec. 205(c), 63 Stat. 390; 40 U.S.C. 486(c), unless otherwise noted. § 101-5.000 Scope of part.

This part prescribes the methods by which the General Services Administration provides for establishment of centralized services in Federal buildings occupied by a number of executive agencies. [30 F.R. 4199, Mar. 31, 1965]

Subpart 101-5.1-General

SOURCE: The provisions of this Subpart 101-5.1 appear at 30 F.R. 4199, Mar. 31, 1965, unless otherwise noted.

§ 101-5.100 Scope of subpart.

This subpart states general polices, guidelines, and procedures for the establishment of centralized services in multioccupant Federal buildings. It implements Bureau of the Budget Circular No. A-68, "Establishment of central supporting service facilities in headquarters and field office locations," dated August 28, 1964.

§ 101-5.101 Applicability.

The regulations in this part apply to all executive agencies which occupy space in or are prospective occupants of multioccupant Federal buildings located in the United States. In appropriate circumstances, the centralized services provided pursuant to this part may be extended to agencies occupying nearby Federal buildings. For purposes of this part, reference to Federal buildings may be deemed to include, when appropriate, leased buildings under the control of GSA.

§ 101-5.102 Definitions.

means

(a) "Centralized services" those central supporting services and facilities provided to occupying agencies in Federal buildings in lieu of each agency providing the same services or facilities for its own use. It does not include such common buildings features as cafeterias, blind stands, auditoriums, dumbwaiters, incinerators, loading platforms, or similar facilities. Excluded, also, are interagency motor vehicle pools established pursuant to Public Law 766, 83d Congress, and covered by Part 10139 of this chapter.

(b) "Occupying agency" means any Federal agency assigned space in a building for which GSA has responsibility for the functions of operation and maintenance in addition to space assignment. § 101-5.103

Policy.

quently feasible with resulting economies in personnel, equipment, and space. Opportunities to effect economies through planned consolidation of such services occur particularly during the design stage of the construction of new Federal buildings.

§ 101-5.104–2 Basis for determining economic feasibility.

(a) Whenever possible, determination of the economic feasibility of a proposed centralized service shall be based upon standard data on the relationship of the size of the Federal building, the number of occupants, location, and other factors pertinent to the type of centralized service being considered.

(b) In the absence of standard data on which a determination of economic feasibility can be based, or where such data must be supplemented by additional factual information, a formal feasibility study will be made by GSA prior to a final determination to proceed with the furnishing of a centralized service. Generally, a formal feasibility study will be made only if provision of the proposed centralized service would involve the pooling of staff, equipment, and space which occupying agencies otherwise would be required to utilize in providing the service for themselves. Examples of centralized services which require formal studies include printing and duplicating plants, self-service stores, and similar facilities.

(c) On the basis of experience under the centralized services program, GSA will develop criteria as to cost comparisons, production needs, building population, number of agencies involved, and other appropriate factors for consideration in determining the practicability of establishing various types of centralized services.

§ 101-5.104-3 Data requirements for feasibility studies.

(a) The data requirements for feasibility studies may vary from program to program, but shall be standard within any single program. Such data shall disclose the costs resulting from provision of the service on a centralized basis as compared to the same service provided separately by each of the occupying agencies, including the costs of personnel assigned to provide the service, comparative space needs, equipment utilization, and any other pertinent factors.

The head of each agency receiving a GSA notice regarding a scheduled feasibility study will be requested to designate one or more officials at the location where the study will be made who may consult with authorized GSA representatives. Such information and assistance as is required or pertinent for an adequate review of the feasibility of the proposed centralized service shall be made available to GSA through the designated agency representatives.

§ 101-5.104-6 Conduct of feasibility studies.

An initial meeting of the representatives of prospective occupying agencies will be held to discuss the objectives and detailed procedures to be followed in the conduct of each feasibility study. Arrangements will be made at this meeting for securing all necessary data in accordance with § 101-5.104-3.

§ 101-5.104-7 Administrator's determination.

(a) The Administrator of General Services will determine, on the basis of the feasibility study, whether provision of a centralized service meets the criteria

for increased economy, efficiency, and service, with due regard to the program and internal administrative requirements of the agencies to be served. The Director of the Bureau of the Budget and the head of each agency affected will be advised of the Administrator's determination and of the reasons therefor. Each determination to provide a centralized service shall include a formal report containing an explanation of the advantages to be gained, a comparison of estimated annual costs between the proposed centralized operation and separate agency operations, and a statement of the date the centralized facility will be fully operational.

(b) While a formal appeals procedure is not prescribed, Bureau of the Budget Circular No. A-68 provides that any agency desiring to explain its inability to participate in the use of a centralized service may do so through a letter to the Director of the Bureau of the Budget, with a copy to the Administrator of General Services.

§ 101-5.105 Operation of the centralized facility.

(a) GSA will continually appraise the operation of centralized facilities to insure their continued justification in terms of economy and efficiency. Centralized services provided pursuant to this regulation may be discontinued or curtailed if no actual savings or operating improvements are realized after a minimum operating period of one year. Occupying agencies will be consulted regarding the timing of curtailment or discontinuance of any centralized services and the heads of such agencies notified at least 60 days in advance of such action.

(b) Where mutual agreement is reached, an agency other than GSA may be designated by the Administrator of General Services to administer the centralized service.

(c) Arrangements with regard to financing will conform to the special requirements of each type of centralized service and to existing law. Normally, reimbursement will be made for the use of established services except where the cost is nominal or where reimbursement may not be practicable.

§ 101-5.106 Agency committees.

(a) Establishment. An occupying agency committee will be established by GSA to assist it, or such other agency as may be responsible, in the coopera

tive utilization of the centralized services, as defined in § 101-5.102 (a), provided in a Federal building. Generally, such a committee will be established when the problems of administration and coordination necessitate a formal method of consultation and discussion among occupying agencies.

(b) Membership. Each occupying agency of a Federal building is entitled to membership on an agency committee. The chairman of each such committee shall be a GSA employee designated by the appropriate GSA Regional Administrator, except that if another agency has been designated to administer the centralized service, the chairman shall be an employee of such other agency as designated by competent authority

within that agency.

(c) Activities. Agency

committees

shall be advisory in nature and shall be concerned with the effectiveness of centralized services in the building. Recommendations of an agency committee will be forwarded by the chairman to the appropriate GSA officials for consideration and decision.

(d) Reports. A résumé of the minutes of each meeting of an agency committee shall be furnished to each member of the committee and to the appropriate GSA Regional Administrator. Subpart 101-5.2-Centralized Field Duplicating Services

SOURCE: The provisions of this Subpart 101-5.2 appear at 30 F.R. 4358, Apr. 3, 1965, unless otherwise noted.

§ 101-5.200 Scope of subpart.

This subpart states general guidelines and procedures for the establishment and operation of centralized field duplicating services on a reimbursable basis. These services may be provided in multioccupant Federal buildings.

§ 101-5.201 Applicability.

This subpart is applicable to all executive agencies which occupy space in or are prospective occupants of a multioccupant Federal building located in the United States.

§ 101-5.202 Types of centralized field duplicating services.

With due regard to the rules and regulations of the Joint Committee on Printing, the types of centralized field duplicating services made available by GSA

(a) Based upon available data on the proposed size, location, the number of agencies scheduled for occupancy, and other factors pertinent to a proposed new Federal building, GSA will determine whether or not to provide for a centralized field duplicating plant in the space directive covering the new building. A feasibility study thereafter will be scheduled and coordinated with the Federal building program of the Public Buildings Service, GSA, so as to occur during the period following the appropriation of funds by the Congress for site acquisition and prior to development of final working drawings for the building. The final decision to provide centralized field duplicating services in a new Federal building will be subject to subsequent determination by the Administrator of General Services based upon the formal feasibility study.

(b) Feasibility studies may be initiated by GSA in existing Federal buildings. Such studies will be conducted in accordance with the rules prescribed in § 101-5.203.

§ 101-5.203-2 Notification of feasibility studies.

The Adminstrator of General Services, or his authorized designee, will give at least 30 days' notice to the head of each executive agency that would be served by a proposed centralized field duplicating plant in accordance with § 101-5.104-1, and will request the designation of agency representatives, as provided in § 101-5.104-5. § 101-5.203-3 studies.

Initiation of feasibility

Each feasibility study will be initiated with a general meeting of designated agency representatives, as provided in § 101-5.104-6.