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Acquisition, operation and maintenance of additional buildings as a part of the
Legislative group of buildings, for example, House Office Building Annexes Nos.
1 & 2, Senate Office Building Annexes (a total of five) and the Senate Computer
Center.

Increase in liaison activities with other Government agencies in order to keep
abreast of the latest developments in such areas as solar energy, water con-
servation, preservation of buildings, conservation of works of art, and urban
plans affecting the Capitol Hill surroundings.

Development and administration of an energy conservation program for the
Capitol Complex.

Increase in the use and complexity of electronic equipment in connection with
the security system, fire and life safety programs, and energy management.

All these additional duties and responsibilities placed upon the Architect have resulted
and will continue to result in a much greater workload in the central office. I assure the
Committee that we have given very careful study to our personnel requirements and are
recommending only those positions which are considered absolutely necessary for the satis-
factory performance of the duties established and directed by the Congress.

A list of the positions required with corresponding description of duties follows:

2 Staff Assistants, GS-13: These employees will be assigned to my immediate
staff. One of the positions will be used to provide backup support for my
administrative assistant who, as a part of his office managerial functions,
has program responsibility for accounting, personnel, purchasing, payroll, and
data processing activities. The other position, under my immediate direction,
will be assigned special projects which regularly occur in the administration
of my office and which require considerable detailed research and analysis.
They will relieve the present workload in the performance of duties relating
to the day-to-day administration of this office, including liaison with our
staff, Congressional staffs, and other Government agencies; study and pre-
paration of complex reports; and, similar duties and activities that can be
performed by able staff assistants.

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Estimate 1980

#5 - Sals, Arch. of Cap.

Increases (continued)

1

NEW POSITIONS REQUESTED (continued)

Computer Specialist, GS-13 and 1 - Systems Analyst, GS-11:
Present staffing of the Data Processing Division is substantially
inadequate to fulfill todays needs and demands. The current
staff consists of three permanent employees, the Division Head
and two computer operators, and two temporary employees, a pro-
grammer and key punch operator.

Approximately two years ago, due to expanded and broadened
requirements, we leased a computer with increased capacity and
sophistication to improve, monitor and control all present and
proposed managerial and fiscal programs. A sampling and brief
description of those programs accomplished and proposed are:
(1) conversion of payroll to a more modern and informative
system, (2) development of programs for a shop drawing control
system for our Construction Management Division so that manage-
ment personnel can accurately track all submittals to them for
approval by contractors working on various projects under the
Architect's jurisdiction, (3) establishment of a program for a
centralized inventory control system including a complete listing
of the many thousands of parts, tools, supplies and materials
stored throughout the various shops and supply rooms of the
Capitol Complex of Buildings, (4) conversion of the accounting
system to improve procedures and supply on a need and/or current
basis pertinent information required by management to make sound,
proper and prudent decisions, (5) proposed activities include a
financial management plan, correspondence control, cost controls
on special projects, and personnel programs, (6) preventive main-
tenance program including computerized ordering of replacement
parts and devices, (7) energy management program for Hill-wide
control of energy use, and (8) construction management scheduling
and controls for new construction as well as alteration projects.

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Increases (continued)

NEW POSITIONS REQUESTED (continued)

In order to satisfy our immediate personnel requirements the two
following additional positions are requested:

The Computer Specialist position will serve to assist our present
supervisor in the Data Processing Division in the daily operation
of our computer programs. The incumbent of this position will be
responsible for systems analyses, programming and documenting new
programs; also, conferring with staff members on computer applica-
tions to various activities under the Architect.

The Systems Analyst is needed so that we may carefully review the many requests of our various divisions for data processing support and analyze exactly what their needs are and how they can best be utilized to serve the requirements of the entire office. It is our intention to interface our Accounting system with Budget preparations, the payroll department with the Personnel division, inventory systems between the House Office Buildings, Senate Office Buildings and Security Engineering.

This position is

1 - Air Conditioning Engineering Technician, GS-12: required primarily to assist in the Energy Conservation Program for the Capitol Complex of Buildings. This program was initiated in 1976 in an effort to reduce the energy used by equipment in the Capitol Complex. The Air-Conditioning Department will be responsible for this program since the greatest potential for a reduction in energy usage is in the heating and air-conditioning equipment. Much investigation, research, and redesign will be necessary to bring existing heating and air-conditioning systems in line with today's energy viewpoints. An additional employee will be required for the Air-Conditioning Department if we are to develop and effectively oversee a continuing Energy Conservation Program. The incumbent of this position will also assist in meeting the increased demands placed on this Department for "in-house" projects, such as the remodeling of House Office Building Annex No. 2.

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Increases (continued)

1

NEW POSITIONS REQUESTED (continued)

Accountant (Inventory Control Specialist), GS-11: This request
is made to establish a permanent position of Accountant (Inventory
Control Specialist).

With the addition of various annexes, the complex Security System,
the reasonably imminent opening of new buildings, the in-house
construction efforts, and the day-to-day service and care of existing
buildings, the task of controlling and managing the inventory for
spare parts, supplies and materials, and equipment has become increas-
ingly more difficult. We are in the process of converting our
Accounting operations, including the inventory controls to a new
computer system. It is necessary that our inventory program be
managed by a person experienced in inventory procedures and computer
methods and technology to attain proper accountability.

Our inventory consists of fixed assets, equipment, small tools and
expendable supplies. Many of these items are universal and can be
used in many areas for repairs and maintenance. Proper central
control will allow for accountability and, at the same time, reduce
the probability of duplicate orders and overstocking.

A computerized perpetual inventory system will be maintained, augmented
by periodic physical inventories on a scheduled and unscheduled basis.
A central location will answer all inquiries, establish a standard pro-
cedure for all appropriations and monitor all inventory activities,
minimum/maximum inventory levels and required lead time for reordering.
Reports will be prepared for Building Superintendents and other management
personnel.

It is requested that this position be allowed so that we may permanently
employ a specialist in inventory control to develop and manage an

effective inventory system.

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1 - Secretary, GS-9: A temporary employee presently serves as the secretary to the General Counsel and the Deputy General Counsel. For many years the secretarial services for the office of the General Counsel were provided by other secretaries on our staff, but the workload of that office reached the level where it was necessary to employ, on a temporary basis, a full-time secretary. Since the Secretary to the office of the General Counsel is required in the regular operation of the central office, and in view of the everincreasing workload in our office, the position should be authorized and funded as a part of our permanent central staff.

1

Fiscal Accounting Clerk, GS-5: The Accounting Branch, Accounting Division is responsible for the preparation of public vouchers, both for purchases of goods and services, and the preparation of the vouchers and schedules of payments for submission to the Washington Regional Disbursing Office. Approximately 11,500 vouchers and 1,350 schedules of payments are processed in a fiscal year.

The Accounting Branch is currently staffed by five employees, one Assistant to the Accounting Officer, one Accounting Clerk (Posting), one Accounts Payable Clerk, one Accounting Clerk (GSA orders) and one General Accounting Clerk. There has not been an increase in this staff for the ten year period since 1970; however, the number of vouchers and schedules of payment prepared has steadily increased over the years. For example, in the last six years alone there has been a 46% increase in the number of vouchers prepared in the Accounting Division, and a 21% increase in payment schedules prepared for submission to the Treasury Department.

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